7C, Mpls North Convention and Visitors Bureau Discussion

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2. Services Rendered bv Bureau. The Bureau shall fumish the following servlces: a. Mormational services in answering inquiries about the City via mail, computer, telephone and personal contacts. b. Provide planning, coordinating, and registration assistance to organizations and businesses. c. Supply support matelial including, but not limited to, name badges, City maps, typewriters, accommodations list, and information in general. d. Prepare and present audiovisual presentations to groups to attract visitors to the City. e. Distribute brochures, maps, and guides of the City to potential visitors and meeting planners. f. Provide representation at trade shows, conventions, and exhibits to attract new visitors to the City. g. Promote the City as a convention center for Minnesota by regional and statewide advertising of the City's hospitality industry and attractions. 3. Charges. Basic services provided pursuant to Paragraph 2 of this Agreement shall be without charge to the person or organization utilizing said services unless authorized by contractual agreement or action of the Bureau Board of Directors. 4. Budget. The Bureau shall submit its annual budget for review by the City Council on or before the first day of October of the year preceding the effective date of the budget. Such budget shall detail specifically the uses to which monies received shall be spent to provide the services described in Paragraph 2 of this Agreement. It is understood between the parties that the actual revenues being generated under Paragraph 5 may vary from the amount anticipated in the budget. For this reason it is agreed that thc budget may be modified without prior consent of the City Council, providing that any adjustments shall be made by a two-thirds (2/3) vote of the Bureau Board of Directors. Notwithstanding any other language to the contrary the Bureau shall not expend any sums beyoud its revenue. 2