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ARDEN HILLS CITY COUNCIL WORK SESSION -April 21, 2008 2 APPROVAL OF MEETING AGENDA Councilmember Holden requested the following additions to the agenda: . Discussion on B2 Zone Steering Committee . Discussion on Rental License Steering Committee . Discussion of project manager during the TCAAP discussion MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). B. TCAAP - Status Review ofProiect Mayor Harpstead stated he would like to begin by saying that a meeting was requested with the City Council to touch base on the process of the Master Development Agreement to ensure that things are proceeding under the required time limits. He requested everyone to be open and frank, and to get the concerns on the table in order to identifY solutions. Mr. Rick Collins, Ryan Companies, stated they ap-preciate the chance for this meeting. He provided an overview of the City and developer roles in the TCAAP project. He stated Ryan Rehbein Land Development (RRLD) believes there is a need for a public/private partnership on all aspects of the design, including the thought behind it, the evaluation of the development, financing, etc. Without that sort of participation it is their belief that they are likely to run out of calendar time before the proposed closing date. He stated RRLD also believes that rather than the traditional role where staff brings something forward and Council provides input, more frequent Council input and discussion is needed. Mr. Collins stated this project is likely to be the largest project done in the City of Arden Hills and it will have very high public visibility. They would hope that a public/private partnership would mean there would be an agreement on the individual and common objectives, and that they roll up their sleeves and dive in to achieve that vision. Mr. Collins stated RRLD is asking for a closer relationship with Council and the structure of decision making in Arden Hills. He provided an overview of the following joint roles RRLD believes the developer and City should both have a stake in and should proceed on jointly: . Agreement on a conceptual master plan . Agreement on a joint investment plan . Develop and execute a joint communications plan that delivers the City's messages as well as has input from the developer . Plans need to be flexible to accommodate market realities as they might change . This development must be owned together with mutual visible support and commitment to the project between the City and the developer Mr. Collins stated the first step is closing on the land purchase from the Army/GSA. The development of TCAAP is a 3 leg stool that includes the Army/GSA; Master Planning; and Highways. The development only moves forward to land purchase and into the development if all of the legs of the stool are completed and sturdy; they need to make sure they are making progress on each of the legs.