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ARDEN HILLS CITY COUNCIL WORK SESSION - April 21, 2008 4 Mr. Collins stated there is very little to the above requests from a specific time deadline, except for a commitroent on the part of RRLD to work with Stacy Kvilvang to come forward with a draft schedule by May 12'h. Mayor Harpstead stated the City has set up a master development agreement negotiating team, which the Council is not part of, and they will continue with that process. He stressed the importance of adhering to the public process. Councilmember Holden pointed out that the Council has committed to holding special meetings if necessary to move things along. Mr. Collins expressed concern with meeting the required timeline for the proposed closing date. He stressed the need to make progress on multiple fronts in order to meet the required timeline. Discussion ensued regarding the negotiating team process. Interim City Administrator Willis stated it is understandable as they go forward there will be times when the developer will need some sort of indication as to the City's position. The Council may not be able to provide the final answer due to the process issue. However, they can informally indicate through the negotiating team where they are heading, which gives the negotiating team a basis to negotiate with the developer and at least tentative ideas that are not binding. During that period it is likely that both sides will find things they thought could be done together that will have to be changed. He believes there could be a partuership as long as councilmembers are involved enough in the meetings. It will take some time on the part of Council to meet, perhaps more often or with less notice than would otherwise be desired. Councilmember McClung stressed that the Council has made a commitment to do what is needed and meet when necessary, but there needs to be a reason for scheduling meetings. He requested that the Council be provided with what was presented by Mr. Collins this evening. Additional discussion ensued regarding the negotiating team process. Mr. Collins stated the only thing specific in his request tonight is for the Council to receive a draft schedule from the negotiating team at the May 12th Council meeting for decisions that need to be made. Mayor Harpstead stressed that the schedule would be a draft schedule. He stated the importance of recognizing that some of the decisions can be delegated by the Council to the negotiating team and may come through a consensus of Council at a worksession to the negotiating team to move forward. Councilmember Holden stressed the importance of realistic/true dates to be included III the timeline.