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ARDEN HILLS CITY COUNCIL WORK SESSION - JUNE 23, 2008 4 City Administrator Moorse stated he is comfortable that the schedule of meetings is sufficient to meet the September, 2009 deadline. Mayor Harpstead noted the presentation of the Master Plan is scheduled for July 16, 2008 and approval of the Master Plan was scheduled for the end of December. Councilmember Holmes asked if there will be a more detailed schedule on the items to be presented on each date. City Administrator Moorse answered in the affirmative. Councilmember McClung noted it has been a tradition for the Council to cut back on meetings in December. He stated his personal preference would be to consolidate meetings, and have them go longer into the evening. City Administrator Moorse stated Staff met with an IT person to talk about calendars and organization. They looked at Sharepoint, an easy program to keep the Council and staff up-to- speed on the meeting calendar. The Council discussed the process of using Sharepoint. Assistant City Administrator Simon explained that a user ID and password will be provided to the Councilmembers so they can access the meeting schedule and topic information. Councilmember McClung stated he already feels like he is wearing a "straight jacket" with regard to maintaining three work-related schedules and is unsure whether he wants an additional calendar to maintain. Mayor Harpstead asked staff to poll the two absent Councilmembers to get their thoughts about using web-based Sharepoint. He stated he is willing to try Sharepoint and noted that even if several Councilmembers are able to make use of it, it will help staff. Councilmember McClung stated he will reserve judgment at this point. B. Discuss the Process to Facilitate the Council's Decision-makin2: Re2ardin2 the Residential Component of the Development City Administrator Moorse stated this is the next phase of planning and much broader than the housing element, but does include the housing component. It relates to the density, higher density versus lower density, type of housing, etc. He noted the staff report background information along with how the Council may want to move forward. City Administrator Moorse stated he had a short discussion with Gen McJilton from the Ryan Companies that in 2007 the Council went through a process to solicit their ideas and perspectives on the type of development they would like to see. In general, staff now has a concept plan that shows the types of uses being considered and where they will be located. This has been helpful because based on those uses and locations, the type of infrastructure can be determined and Ryan