4C, Motion to Approve Pay Voucher for Buck Blacktop

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.. MEMORANDUM DATE: August 11, 2008 TO: Mayor and City Council Ronald Moorse, City Administrator FROM: Michelle Olson, Parks and Recreation Manager/ltCO SUBJECT: Motion to approve Construction Pay Voucher No.1 to Buck Blacktop, Inc. in the amount of $57,778.05 for the Cummings Park, Johanna Marsh, and Hazelnut Park Hard Court Restoration Project. BACKGROUND The City of Arden Hills awarded Buck Blactop, Inc. the Cummings Park, Johanna Marsh, and Hazelnut Park Hard Court Restoration Project on March 10, 2008 for a total contract amount of $66,193.00. FINANCIAL IMPLICATIONS This is the first pay request from Buck Blacktop, Inc. The construction of the project is substantially complete. There are a few punch list items left to be completed at Cummings Park. Therefore, the engineer (WSB and Associates, Inc.) is recommending ninety percent payment for that portion of the project. The remaining $3,040.95 being held back by the City is for the five percent retainage. Staff does anticipate a change order from the contractor for additional work regarding the sub grade. This amount needs to be negotiated with the engineer and staff. At that time, the City does plan on pursuing liquidated damages for the delayed completion date of the project. The original contracted completion date was extended from June 30, 2008 to July 10, 2008 by the City due to weather. However, the project was not completed until July 28, 2008. The penalty listed within the contract is $250 per day over the contracted completion date. RECOMMENDED COUNCIL ACTION Staffrecommends a motion to approve Construction Pay Voucher No.1 to Buck Blacktop, Inc. in the amount of$57,778.05 for the Cummings Park, Johanna Marsh, and Hazelnut Park Hard Court Restoration Proj ect. \\Metro-inet.us\ardenhilIs\PR&PW\Parks\Memos\CounciI Memos\Payment No.1 - Cummings Reconstruct0808.doc