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MEMORANDUM DATE: September 15, 2008 SUBJECT: Mayor and City Council Ron Moorse, City Administrator f If Organizational Structure TO: FROM: Goals The key goals that are the basis of the design of the organizational structure are as follows: . The organizational structure reflects and enables the accomplishment of City goals and functions . Provides a management structure to effectively direct related activities . Ensures the activities included in the department match the overall focus of the department . Encourages cohesive, cross-trained work groups organized around related functions . Provides the capacity to manage projects on both an on-going basis and an ad hoc basis . Enables day-to-day operations to consistently function well . Enables capacity for developing a long term view to enable being proactive vs. reactive- pro actively identifying problems, challenges, and opportunities; and pro actively developing plans and strategies to put the City in a position to effectively take advantage of opportunities, and address problems and challenges Organizational Design Outline With these goals as the foundation, the organizational structure is based on the City Administrator supported by three department director level positions with clearly defined responsibilities and capacity for both the management of day-to-day operations, and long term planning and strategy; and also supported by staff with project capacity-ability to manage and complete, and support the completion of, projects that may involve one or more departments. The three department director level positions are the Finance Director, the Public Works Director, and the Community Development Director. The key elements of their responsibilities are outlined below. \\Metro-inet\ardenhills\Admin\City Administrator\General documents\RCA's\RCA organiz structure 9-15-08.doc