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<br />Staff obtained the following quotes. for constructing and furnishing three offices: <br /> <br />A. Construction of frame, walls, doors, and windows: <br />a. P.G. Painting & Decorating - $11,854.00 <br />b. Norway Builders, Inc. - $13,281.60 <br />c. Kraus-Anderson - $24,275.00 <br />B. Electrical and data cabling - Master Electric Co. Inc - $2,480.00 <br />C. Furniture - Fluid Interiors - $15,030.39 (State contract price) <br /> <br />If the lowest quotes are accepted, the total price is $29,364.39. Staffhas included a preliminary <br />layout to show how the offices would be arranged. The existing cubicles would be aligned in the <br />open space. <br /> <br />Benefits <br />Moving forward with the office expansion would provide the following benefits: <br /> <br />1. The City will have greater flexibility and efficiency for each Department. Specific <br />examples include: <br /> <br />a. The intention is to move the Public Works Director, Consultant Engineer, and <br />Parks and Recreation Manager into offices upstairs. The Recreation <br />Programmer is currently in a work space upstairs. It would be more efficient <br />for this position to be located near the Parks and Recreation Manager due to <br />the amount of cooperative work they are responsible for. <br />b. The proposed layout of the upstairs office space would enable the Public <br />,Works staff to have similar offices, while having open work space directly <br />adjacent to their office space. This would facilitate joint work on projects, <br />particularly the ability to spread out large maps and plans for review and <br />discussion. <br />c. The relocation of the Public Works positions upstairs would open up three <br />offices downstairs, enabling reuse and reorganization of both the private <br />office spaces and the modular work spaces. <br />d. The Code Enforcement Officer spends significant time speaking with and <br />responding to residents regarding code enforcement issues and complaints. <br />These phone calls tend to be sensitive conversations often involving <br />confidential information. This position would benefit from having a private <br />office. <br />e. The City does regularly have interns and temporary employees that need <br />work stations. The added office space will allow for additional work stations <br />upstairs, as well as increased flexibility on the main floor. <br /> <br />2. The construction quotes received include matching the interior to the existing offices <br />and pricing came in lower than expected. It would benefit the City to move forward <br />now to avoid future price inflation. <br /> <br />\\Metro-inet.us\ardenhills\PR&PW\Parks\Memos\Council Memos\City Hall Expansion Memo08 10-27 -08.doc <br />