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ARDEN HILLS CITY COUNCIL - October 13,2008 4 cards is $3,000. Exceptions may be granted to appropriate personnel per the City of Arden Hills Purchasing Policy. Item 3 i, the second sentence, was changed to read: receipts shall be attached to the Finance department copy of the bill. Item 3 iii was changed to read: if a credit is due on a statement, such as for returned merchandise, it is the employee's responsibility to assure such a credit is recorded. Finance Director Iverson stated that on item 4D, the last sentence under background, the year was changed from 2009 to 2008. MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 5. PULLED CONSENT ITEMS None. 6. PUBLIC HEARINGS None. 7. NEW BUSINESS A. Motion to Authorize Staff to Contract with Infratech to Complete a Manhole Rehabilitation Proiect in an Amount Not to Exceed $61 tl900 Public Works Director Gregory Hoag stated Staff solicited quotes for a manhole rehabilitation project as part. of the City's 2008 I&I work plan. Staff has been in contact with Infratech, the firm who provided the lower cost bid, regarding a schedule to complete the work this fall. Infratech is able to schedule this project for completion by December I, 2008. He also stated that as the work progresses there may be situations where there is work scheduled for a manhole and once inside there may be additional repairs identified. To cover these unanticipated repairs staff has added a ten percent contingency to the proposal price. The cost of $61 ,900 is beyond the planned cost of $45,000 and the additional cost can be credited to the 2009 MCES surcharge amount. It is recommended that the additional expenditures be incurred in 2008, rather than delaying the related repairs until 2009. Councilmember Holden asked why contingency amounts are being requested in the recent projects being presented to the Council for fund approval.