4J, Motion to Authorize Hiring of a Deputy Clerk

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~ MEMORANDUM DATE: December 8, 2008 TO: Mayor and City Council FROM: Ron Moorse, City Administrator SUBJECT: Deputy Clerk Hiring Process There are currently two vacant administrative positions: the Deputy Clerk and the Assistant City Administrator. At this time, the priority position to be filled is the Deputy Clerk. Ajob description is attached. The City has not had a position focused on ensuring the effectiveness of the office/administrative support functions, ensuring all official functions of the City are carried out properly, and providing executive support to the City Administrator. These responsibilities have been fragmented in the organization, which has been an obstacle to developing consistent and effective administrative processes, systems, and procedures. The proposed Deputy Clerk position would bring these responsibilities together in one position. The Deputy Clerk position will have three key areas of responsibility. 1. Office Manager --Manage/lead the office/administrative support and customer service functions of the City 2. Ensure all official City functions are properly carried out 3. Provide executive support to the City Administrator The Deputy Clerk will report directly to the City Administrator, but will have a dotted line reporting relationship to the Finance Director. This will provide the benefit of support from the Finance Director in terms of knowledge of City office/administrative operations, training in the official City functions, and opportunities for professional development. The pay range of the Deputy Clerk position is recommended to be at Level 6 of the Pay Matrix, which is $43,260 to $54,075. Recommended action: Motion to authorize a hiring process to fill the Deputy Clerk position. C:\Documents and Settings\sherri,eisenbraun\Local Settings\Temporary Internet Files\OLKF\RCA deputy clerk hiring,doc