4I, Pickup Truck Purchase - Laserfiche WebLink

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MEMORANDUM ~ DATE: January 12, 2009 TO: Mayor and City Council Ron Moorse, City Administrator FROM: Greg Hoag, Public Works Director SUBJECT: Pick-Up Truck Purchase BACKGROUND On October 31, 2008 one of our pick-up trucks was involved in an accident. Our vehicle was rear ended by another vehicle. At the December 15, 2008 City Council Work Session a discussion was held regarding the option of early replacement of this vehicle instead of repairing it, as it is scheduled for replacement in 2010. The City Council directed staff to obtain quotes for replacing the vehicle. Staffwas also directed to look at the cost difference ifit were replaced by a one ton (F350) rather than a three quarter ton (F250). Staff reviewed the difference in cost between the two types of trucks and found that the difference in cost is approximately $1,200. This is a small cost for the increased capacity of the truck. Staffhas contacted several vendors authorized to sell vehicles at State of Minnesota contract pricing. A new 2009 vehicle which would meet our needs could be ordered from the factory at a base cost of $22,057.04 plus tax and license. The current wait time for a new vehicle is approximately four months. Boyer Ford located in Minneapolis has a new 2008 model available and ready for immediate delivery. The cost of each of this vehicle is $22,226.00 plus tax and license. Below is the breakdown of the costs for a new 2008 model Ford F350 and related equipment. The costs do not include taxes, licensing, or registration. 2008 F350 Truck (Boyer Ford) Power lift tailgate (Truck Utilities) Cab protector rack and strobe light (Truck Utilities) Plow and related controls (Truck Utilities) Painting of vehicle Arden Hills Tan (Macco) $22,226.00 $1,944.00 $850.00 $5,272.00 $1,224.95 Total $31,516.95 + taxes, license, and registration