Laserfiche WebLink
<br />~ <br /> <br /> <br />MEMORANDUM <br /> <br />DATE: <br /> <br />April 27, 2009 <br /> <br />TO: <br /> <br />Mayor and City Council <br />Ron Moorse, City Administrator <br /> <br />FROM: <br /> <br />Sue Iverson, Finance Director <br />Rebecca Brazys, Deputy Clerk <br /> <br />SUBJECT: <br /> <br />Records Retention Guidelines <br /> <br />BACKGROUND <br /> <br />In an effort to maintain all City records in a system that is well organized and which allows <br />efficient access to critical City documents, the Minnesota Statute Chapters 138 and 529 require <br />that the disposal and preservation of public records be controlled. <br /> <br />The Minnesota Clerks and Finance Officers developed a General Records Retention Schedule for <br />Cities which has been approved by the Minnesota Department of Administration, the Minnesota <br />Historical Society, the Minnesota State Auditor, and the Minnesota Attorney General. <br /> <br />A copy of the Records Retention Schedule (approximately 100 pages) is available for the <br />Council's review upon request. <br /> <br />RECOMMENDED COUNCIL ACTION <br /> <br />The City Council is asked to make a motion to approve Resolution No. 2009-06 to adopt the <br />Minnesota General Records Retention Schedule for Cities. <br /> <br />\ \Metro-inet\ardenhills\Admin \Council\Agendas & Packet Information \2009\04-27 -09 Regular\Packet Information \4.E Resolution 2009-006 <br />Memo.doc <br />