4B, Maintenance Agreement for 2009 PMP

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~ ~ EN HILLS MEMORANDUM DATE: May 20, 2009 TO: Mayor and City Council Ron Moorse, City Administrator FROM: Kristine Giga, Civil Engineer SUBJECT: Approve Maintenance Agreement for Stormwater Management Facilities between Rice Creek Watershed District and the City of Arden Hills for the 2009 Pavement Management Program BACKGROUND/DISCUSSION Storm water management facilities including rain gardens and biofiltration basins are being constructed within the right- of- way as part of the 2009 Pavement Management Program (Glenarden Neighborhood). These facilities are necessary to meet Rice Creek Watershed District's storm water treatment requirements. The District requires the installation and maintenance of new storm water management facilities according to the district rules for city public works' projects, including street reconstruction projects. One of the permit requirements is to enter into a Maintenance Agreement covering the maintenance of the new storm water management facilities. This agreement will cover the storm water management facilities constructed in association with this project. Maintenance of storm water facilities is required by our Minnesota Pollution Control Agency Storm Water Pollution Prevention Permit (SWPPP). It is also consistent with our Public Works Policies to adequately maintain infrastructure. The City Attorney reviewed the agreement and recommended minor changes, which were accepted and incorporated into the version included with this packet. FINANCIAL IMPLICATIONS The Public Works Department is committed to maintaining new facilities when they are installed. The type of maintenance may be altered; however, this agreement does not increase our level of maintenance over what we would have done without the agreement. The City has requested residents to sign an agreement stating they will maintain the rain gardens in front of their properties in the past; this practice will be applied to this project as well. RECOMMENDED COUNCIL ACTION Approve Maintenance Agreement for Stormwater Management Facilities between Rice Creek Watershed District and the City of Arden Hills for the 2009 Pavement Management Program. \\Metro-inet\ardenhills\Admin\Council\Agendas & Packet Information\2009\05-26-09 Regular\Packet Information\4Bl _ 5-26- 09Memo _ 2009PMP _ RCWDAgreement.doc