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Memo City Council, City Administrator Finance Department Update 4 · Springbrook User Group Coordinator In order to gain experience and use our software to its full potential, we are the coordinator for the regional Springbrook users group. Joe has put a lot of time into this and we have greatly benefitted from this as we have acquired training and help with our software at no cost. It has produced efficiencies, one of which is the extended budgeting module as well as reports. · Received Intern Grant from MnGFOA We received an internship grant to aid in hiring an intern from the Minnesota Government Finance Officers Association. Kyle Howard has a B.S. in Finance from St. Cloud State and is planning to return in fall to pursue a B.S. in Accounting. He has been a great asset to our department. Kyle stepped up during the audit and filled in for Joe while he was out on vacation; he has worked on getting our cash reconciliations up-to- date, and is currently working on budget files, investments, cash flows, and other analysis. · Springbrook Training Grant As previously mentioned, Joe is the Springbrook Coordinator for our region. He also won a grant to attend the Springbrook Annual Conference in 2008 in Portland - all expenses paid. This experience aided in additional experience on our software system. · Office Support Staff In July of 2007, the office support staff was again part of the finance department. We have had some challenges with vacancies so finance staff stepped up to the plate to fill in and help as needed. In 2008 we were down a support staff position for about five months, but we have been fully staffed since late October of 2008. Some of the accomplishments we have had in this area are: · Refined the process for Council packets · New building permit software implementation . Sump Pump inspection process · Documentation manual for all duties · Cash Receipting now done at the front desk · Council calendar and intranet . Cross training · Refined internal controls as related to cash · Human Resource Duties Finance assisted with Human Resource duties in late 2007 and again in late 2008 until present. This includes employee benefits, employment, reporting, and other duties. In 2009 we conducted employee health screenings free of charge through our insurance carrier and four in-service sessions on change, conflict, and stress management.