7A, Motion to Award Pearson for 2009 Crack Repair Project

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2007 Seal Coat 7/23/2009 Page 2 Bussard Court Snelling Avenue Cui de sac Grey Fox Road Lexington Avenue TH 51 Red Fox Road Lexington Avenue Cui de sac Dunlap Street Grey Fox Road Red Fox Road Northwoods Drive Red Fox Road Dead end Lametti Lane Snelling Avenue Cui de sac Lametti Circle Lametti Lane Cui de sac City Hall Parking Lot Fairview Avenue Lake Valentine Rd Gramsie Ave DISCUSSION Based on past practice, the City Council has awarded the contract to the lowest responsible bidder. In the case of2009 Crack Repair and Seal Coat Project, the lowest bidder is Pearson Bros. Inc., of Hanover, Minnesota. Staff obtained prices on two types of seal coat rock. Contractors were asked to bid both FA-2 class A granite (this rock, depending on where it is obtained, can come either in a light gray or with a pink tone) and Class A Dresser trap rock (this rock is more of a dark gray color.) The overall function of either rock is very similar. The F A-2 granite has a tendency to show tire marks from stationary turning, while the trap rock can hide these types of tire marks. Because there is no increase in function or longevity by using trap rock, staff recommends using the lower priced FA-2 granite. FINANCIAL IMPLICATIONS We received two bids for 2009 Crack Repair and Seal Coat Project. The following is a list of the bids received: BIDDER AMOUNT Alternate A AMOUNT Alternate B (Granite) (Trap Rock) Pearson Bros. Inc. $95,480.00 $101,666.40 I Allied Blacktop Company $100,164.35 $112,150.50 RECOMMENDED COUNCIL ACTION Motion to award the 2009 Crack Repair and Seal Coat Project to Pearson Bros. Inc., in the amount of $95,480.00. \\Metro-inet\ardenhills\Admin\Council\Agendas & Packet Information\2009\07-27-09 Regular\Packet Information\7.A - 7-27- 09Memo2009SealCoat_ A ward.doc