4E, Amendment #2 to Kimley-Horn Contract

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Muncipal Agreement Program Application Page 2 The Municipal Agreement Program provides funding to construction projects that are developed and administered by local agencies and provide a benefit to both the local community and the trunk highway system. These funds are intended to pay for a portion of the construction costs of the project. Right of Way, Utility relocation and Design costs are not eligible for funding. The following categories will be used in prioritizing selections: 1. Support Community Development 2. Improve Safety 3. Improve Mobility 4. Maintaining Existing Infrastructure (Preservation) This Cooperative Agreement Program is an annual program which provides Mn/DOT funding for mutually beneficial projects developed and administered by a local government unit. It is a competitive program and projects will be selected for FY 2011 in January 2010. Deadline for submittal is September 28, 2009. This is the same program that the City has applied for on two previous occasions. However, the City has been working closely with the Mn/DOT Bridge Office, who has suggested that a full deck overlay be considered as apart of the project. The last maintenance done on the bridge was a limited service overlay in 1994. This type of maintenance is typically expected to last 10 years. There currently is no scheduled maintenance or funding for this bridge, and adding a full deck overlay to the project would extend the life of the bridge and meet the intent of the preservation category. As part of their current contract, Kimley-Horn is working on a cost estimate for the approved modifications to the existing bridge. This analysis is not complete. However, in order to provide an idea to City Council regarding estimated costs for this application, Kimley-Horn has indicated that a bridge reconfiguration project of this magnitude would likely cost less than $550,000, which is the maximum amount that is awarded through the Municipal Agreement Program. STAFF RECOMMENDATION Kimley-Horn is already working on multiple elements of the requirements that would be needed for the application as part of their preliminary engineering tasks. Therefore, staff is recommending that Kimley-Horn provide assistance in the Municipal Agreement Application Preparation. Included with this memo is amendment number two (2) to the original County Road E contract that proposes the additional services for a fee of $5,850. COUNCIL ACTION REQUESTED Motion to approve amendment number two to the original Kimley-Horn contract to complete an application for the Mn/DOT Metro Municipal Agreement solicitation in an amount not to exceed $5,850. If the City Council has significant questions regarding this item, it can be tabled to the September 14, 2009, City Council meeting for further discussion.