4E, Crack Repair & Seal Coat Project Payment #1

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MEMORANDUM DATE: September 8, 2009 TO: Mayor and City Council Ron Moorse, City Administrator FROM: Kristine Giga, Civil Engineer SUBJECT: Crack Repair and Seal Coat Project- Payment #1 BACKGROUND/DISCUSSION The City of Arden Hills awarded Pearson Bros., Inc., of Hanover, Minnesota, the 2009 Crack Repair and Seal Coat Project on July 27, 2009, for a total contract amount of $95,480.00 The project has been completed, with the exception of sweeping the City Hall parking lot. Since there is less traffic on City Hall parking lot, sweeping was delayed to allow the aggregate more time to adhere for a better seal; consistent wheel traffic observed on streets usually aides in this process. Final payment will be withheld until all work in the City is completed. FINANCIAL IMPLICATIONS The total measured footage of crack sealing exceeded the contract amount by 1,626 feet, or $1,219.50. The contract amount was an estimate, and while completing the work in the field, we found that the amount of cracks was slightly higher than anticipated. The total revised contract amount, however, is still within the overall budgeted amount for this project. This project will be paid for using Capital PIR funds. RECOMMENDED COUNCIL ACTION Approve Payment #1 to Pearson Bros., Inc., in the amount of $91,864.53 for the 2009 Crack Repair and Seal Coat Project. \\Metro-inet\ardenhills\Admin\Council\Agendas & Packet Information\2009\09-14-09 Regular\4E 9-14-09Memo_SealCoat Paymentl.doc