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MEMORANDUM <br />Item LC <br />DATE: September 14, 2009 <br />TO: Mayor and City Council <br />FROM: Ron Moorse, City Administrator <br />SUBJECT: TCAAP Reimbursable Expenses <br />Background <br />Finance Director Sue Iverson and City Administrator Ron Moorse met with Eric Anderson, of <br />Ryan Companies, on Thursday, September 10 to attempt to resolve differences between Ryan <br />and the City regarding unpaid reimbursable expenses. Eric indicated the Ryan position on the <br />reimbursable expenses is that they object to the expenses that are over the PDA budget category <br />amounts, regardless of whether they are legitimate in terms of being related to activities for <br />which Ryan agreed to reimburse the City's expenditures. The City's position is that Ryan agreed <br />to reimburse expenditures for specific activities that were identified in a letter of agreement in <br />January of 2009. These expenditures should be reimbursed regardless of whether they exceeded <br />specific budget categories. Information outlining the specific activities, and breaking out <br />expenditures by activity was provided to Eric. <br />Eric indicated he was authorized to offer that Ryan would pay one-half of the expenditures that <br />were over the budget categories. The City's response was that the City is willing to have some <br />flexibility to get to a resolution, but not at that level. It was agreed that Eric would review with <br />his superiors the information provided regarding activities and expenditures, and the City would <br />discuss Eric's settlement offer. Then a follow-up meeting could be scheduled. <br />At the work session, we will discuss the Ryan offer, and a counter-offer from the City. <br />Council Direction Requested <br />Provide direction regarding a counter-offer to get to a resolution regarding the reimbursable <br />expenses <br />