7B, Amend Project with Bolton & Menk for Regional Transportation Assistance

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Staff recommends that the City continue to utilize the technical expertise of Bolton & Menk to continue to provide assistance with Ramsey County's project during preliminary and final design. Staff recommends that Chris Chromy participates in the proj ect management team meetings, which typically occur monthly, as well as upcoming public hearings, and completing 60% and 95% plan reviews. This will facilitate timely reviews of any issues the City may have. Staff also recommends utilizing Bolton & Menk, Inc., to continue investigating possible noise mitigation, if the City Council chooses to complete a feasibility report. The attached proposed amendment to the contract submitted by Bolton & Menk provides a breakdown of the additional costs by proj ect area and a timeline for incurring these costs. Financial Implications This technical support Revolving (PIR) Fund. is currently being funded using the Permanent Improvement It is recommended that the additional services also be funded in the same manner. Bolton & Menk will be reimbursed for actual hours spent. The increase in services proposed in 2009, $4,900 for preliminary design and $15,000 for a Briarknoll Highway Noise feasibility report, would not require an amendment to the budget, as the General Fund is not affected. Currently, $15,000 has been proposed in the 2010 budget for planning/design for City improvements that may occur as a part of Ramsey County's project. Staff proposes to increase this amount to $33,600 in 2010 to include Bolton & Menk's services during preliminary design ($4,900) and final design ($13,700.) Council Action Requested Motion to authorize staff to amend the contract with Bolton & Menk, Inc. for regional transportation assistance to a revised total amount not to exceed $83,500. City Council Meeting C:�Documents and Settings\becky.brazys\Local Settings\Temporary Internet Files\OLK15F\10-12- 09Memo_AmendBMIscope. doc Page 2 of 2