7A, Authorize Staff to Purchase a 2010 Prius II

Home Browse Search

�;.� EN HILLS MEMORANDUM DATE: November 9, 2009 TO: Honorable Mayor and City Council Members FROM: James Lehnhoff, Community Development Director SUBJECT: Purchase 2010 Prius II to Replace Chevrolet S 10 Action Request Authorize staff to purchase a 2010 Prius II from Maplewood Toyota for an amount not to exceed $25,527.05. Back�round The City currently owns a 1993 Chevrolet S 10 that is primarily used for building inspections and code enforcement purposes. The S 10 is used on nearly a daily basis and has accumulated 74,960 miles as of November 4, 2009. A replacement for the S 10 has been in the Capital Improvement Plan (CIP) for a number of years; however, the City has been able to extend the usable life of the S 10 and delay the purchase of a new vehicle. In September 2008, the City's insurance agent totaled the vehicle due to hail damage, and the City received a$1,616.3 6 settlement from the insurance company. Since the vehicle was still drivable, the City opted to keep using the vehicle. However, there is a significant amount of rust near the driver side door and on the tailgate, the tailgate is cracked, the windshield wipers recently stopped working, the brakes are becoming less responsive, and the driver side door has become dif�cult to close and latch. Due to the condition of the vehicle, its use has been limited to fair weather conditions. So far in 2009, the cost of repairs has been approximately $800. There were similar costs in 2007 and 2008. The 2009 CIP budgeted $28,000 for replacing the Chevrolet S 10. Staff checked with the State contract for sedans, wagons, minivans, and sport utility vehicles; however, the State's contract expired at the end of August 2009 and has not yet been renewed. Vehicle Selection In reviewing options for a replacement vehicle, staff considered such factors as versatility, long- term reliability, cost benefit of higher gas mileage, maintenance, and reviews. Additionally, staff Page 1 of 3 \\Ahdocs1\ah�.AHdata\Planning\Department Records\S10 Replacement\110909 - CC Memo - 2010 Prius II Purchase.doc