08-26-09-TCAAP WS - Laserfiche WebLink

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ARDEN HILLS TCAAP WORK SESSION-AUGUST 264 2009 4 Councilmember McClung noted this was a policy decision and Council should have been made aware of this budgetary agreement. Mayor Harpstead stated this was a "gray" area issue as the expense would need to be incurred before it would be brought to Council. He indicated this position never really occurred an expense and therefore did not become a billable issue. Councilmember McClung expressed concern that important issues were not being brought to Council. Mayor Harpstead agreed that this should have been brought to the Council as it involved incurring a cost relative to the Planning Department. He stated a shift in the project then made it difficult for the City to request reimbursement for the position. This was a policy decision that belonged at the Council level. Further discussion ensued regarding the associate planner position. Councilmember Grant questioned the three major items disputed by RRLD. City Administrator Moorse stated the other items in dispute were invoices that were not reduced but the City provided additional information to RRLD to have them paid in full. He indicated they were still unresolved at this point. The Council then reviewed the invoices in dispute in chronological order. Mayor Harpstead noted SRF has only one outstanding invoice which was relatively recent and questioned if this expense was related to TCAAP or not. City Administrator Moorse stated this invoice covered the expenses of Ken Helvey from SRF to meet with Arden Manor to discuss the relocation process related to the local access interchange within TCAAP. He saw this as a fully reimbursable expense. Councilmember Grant indicated that all of the amendments to the PDA should be reviewed through this process. Mayor Harpstead reviewed the next invoices from Mike Comodeca's office Spencer, Prane & Britt. He questioned if these invoices were in dispute or challenged by RRLD.