4D, Park Bench Donation Program - Laserfiche WebLink

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2 • The fee for a standard park bench donation has been changed to $500. The style was changed to allow for flexibility on bench placement. The style seems appropriate for a park or trail. • The style chosen is a comfortable design made entirely of recycled materials, including the frames. This is an in-ground design, which makes it very sturdy and maintenance free. This particular bench is found at multiple vendors and should be available for years. However, if it is ever discontinued, it is a standard design that can be replaced by a similar model. • The plaque is now offered as an option. The fee of $150 did not change from the last draft. If a donor chooses to order a plaque, it can be designating who the donation was from or used to honor a loved one or recognize an individual. As a review of the program, below are a few details: The recycled materials used for the chosen benches provide low maintenance and UV protection. The benches would be installed by our Public Works Staff by utilizing concrete footings versus a concrete slab. This method is much more cost effective. The bronze plaque proposed is a 10" x 3" plaque that can have up to 4 lines of text, 24 characters per line. Included for Council review are the revised donation policy and the updated informational flyer (attachments A& C). The fees chosen for the bench and plaque are intended to cover the cost of the materials but do not include the installation. This would be a cost that is covered by the City. The brochure created (attachment B) is intended to promote the program to interested residents. This information would be posted on our website and would also be available at City Hall. Recommendation The Parks Trails and Recreation Committee (PTRC) at their November 16, 2009 meeting reviewed the revised program and had a couple of suggestions. Staff had offered an additional bench option at a higher fee, upon request. This was the same bench that was presented with the original draft of the Memorial Bench Program. However, the committee felt that it would be better to have one standard bench and to not offer choices. They were comfortable with the chosen Uptown style. The comments were that it would fit in most settings in parks and along trails and it was nice to have an in ground version that is completely recyclable. In addition, a question was asked of staff if a less expensive plaque would be available. Staff researched different options during this process and feels a brass plaque is the most durable and quality product for this type of program. Other materials such as brass have proven to tarnish over time. The PTRC made a motion to recommend the adoption of the proposed Park Bench Donation Program Policy with the elimination of one bench option. The motion passed unanimously (8-0). Staff recommends adoption of the attached Park Bench Donation Program Policy as presented. I IMet�o-inet. us l ardenhills IPR�PWI Pa�ks IMemos I Council Memos 1113009 Park Bench Donation Program �oti�y. doc