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ARDEN HILLS CITY COUNCIL—November 9, 2009 10 7. New Business to provide a more formal format for the meeting and to provide the ability to take formal action at the meeting. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to Approve Holdinji TCAAP Work Sessions as Special Council Meetings. Mayor Harpstead ruled that this motion is improper for the specific reason that it is a motion to change the parliamentary authority of this body as it's captured in the City Codes. As such, it is required to have previous notice to the community and at minimum it needs two-thirds approval at the time it is passed because it is a parliamentary motion in the description and definition of meetings. Councilmember Holmes stated that a work session would not be a Council meeting. She asked for additional clarification on what the motion was requesting. Councilmember Grant asked for detail in what part of the City Code Mayor Harpstead was referencing. He asked if he was referencing the portion that defines the calendar for Council meetings themselves. Mayor Harpstead stated that this was correct along with the next code. Specifically, it is based upon the Chapter 2 of the City Code on City Council Meetings, Section 210.03 which has the clear intent of providing clear and consistent meetings times for the City Council so that the citizens of Arden Hills can participate in the process. Subd. 1 specifically describes regular meeting and states that they shall be on the second and last Monday of the month and that regular workshops will be held on the third Monday of the month. Subd. 3 further allows for special meetings that may be called for by the Mayor or any two members of the Council. Notice will be given at all times regarding the time and place. At City Council meetings, members can take actions by votes to expend City resources, sign contracts, higher/fire Staff, decide Codes, and establish procedures. Regular City Council meetings do not have a limited agenda. The City Council has the ability to amend the agenda at the time of the meeting as it sees fit as a body. In the past, the TCAAP meetings have been scheduled out in the future as work sessions at which time there is no formal action of the City Council and the actions that are taken in those meeting are directional to Staff to add additional knowledge and anything that needs to be acted upon is brought before this body at a regular City Council meeting in order to be enacted. The basis for this ruling is that this is in effect creating an additional type of meeting or class of meetings and that would be routinely scheduled special Council meetings and this is beyond the scope,of the clear intent of this section of the Code and as such it would fall under what's considered under Robert's Rules of Order a motion to amend the parliamentary rules of the body. That reading requires that prior notice be given to the citizens of Arden Hills so that they can understand that they may need to attend other meetings at which any business of the City may be transpired and in addition it would require a two-thirds majority in order to implement this parliamentary rule change. This process cans till come forward at a subsequent meeting with proper notice. Councilmember Holden asked City Attorney Filla how the TCAAP work session could be made into meetings so that things that are discussed at the work sessions are honored moving forward.