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ARDEN HILLS CITY COUNCIL—November 9, 2009 16 8. Unfinished Business MOTION: Mayor Harpstead moved and Councilmember McClung seconded a motion to Authorize Staff to Amend the Contract with Bolton & Menk, Inc. for Rejional Transportation Assistance, as Identified in Tasks 1 with a Termination Date of April 2010 and Task 3 with a Termination Date of April 2011 in the Proposed Amendment, from $45,000 to a Revised Total Amount Not to Exceed $68,500. Councilmember Holmes stated that the agreement should be more specific in the scope of services being provided including what meetings are attended and how long they are at each meeting. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to Table the Request to Amend the Contract with Bolton & Menk, Inc. for Regional Transportation Assistance, from $45,000 to a Revised Amount Not to Exceed $68,000. The motion failed (2-3). Ayes—Councilmembers Holmes, Holden Nays—Mayor Harpstead, Councilmembers Grant, McClung The original motion was called to a vote. The motion carried (3-2). Ayes—Mayor Harpstead, Councilmembers Grant,McClung Nays—Councilmembers Holmes,Holden 9. COUNCIL COMMENTS AND REQUESTS Mayor Harpstead stated that there is an opportunity to address procedures and/or processes for work sessions. Councilmember Holmes suggested that City Attorney Filla and City Administrator Moorse provide some input. She clarified that the concern was that the informal decisions and discussions from the work sessions are lost from meeting to meeting. What the City is trying to accomplish is not getting done and the accountability and the discussions are becoming vague. She stated that consensus from one meeting was not always carried over and recognized in other meetings. She asked how the City could record what had happened at a meeting so that it is available at the next meeting what the consensus and action steps were from the previous meeting. Mayor Harpstead clarified for the record that when he speaks on behalf of the Council to any public entity regarding the vote to make TCAAP a park he has said that the motion was approved on a 3-1 vote and it was the consensus of this body and I would have voted against it. He stated that in past work sessions the minutes have reflected the consensus when the Council has been polled for comment and individual Councilmembers speak to the item. This is reflected in the minutes.