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AR- DEN HILLS CITY COUNCIL—November 9, 2009 18 9. Council Comments Councilmember Holden clarified that this would be all minutes. City Attorney Filla stated that type of minutes and the length of minutes is a topic discussed frequently by cities. He stated that they should capture the essence of what is said and the motions. Councilmember Holmes stated that it is not the length of the minutes that is an issue but rather the length of time it takes to have them available for approval. Councilmember Holden stated that the minutes are currently at a good length but the do need g Y to be turned around faster. She stated that the current Council minutes were a good standard for the City. The work session minutes are lacking the clear and concise discussions that the regular minutes have. Mayor Harpstead stated that actions and specific call for position will be done at the work sessions and included in the minutes. Staff will help that this becomes clear at the time of the meeting. Councilmember Holden asked what had happened to Councilmember gg McClung's suggestion that a process or procedure be developed and brought to the Council. Mayor Harpstead stated that Councilmember McClung had provided that direction to Staff and he verified that Staff understood this direction. Councilmember Holden clarified that the Council needed to send direction to Staff as a group p and not just one person. Mayor Harpstead stated that all Councilmembers send messages to Staff all the time asking for specific bits of information and in this particular case Councilmember McClung asked for additional information on minutes. City Administrator Moorse clarified that Staff was asked to provide a more formalized procedure regarding the timing of minutes, getting the minutes accurate and in as quick a turn around as possible and a cost analysis for having a record taker attend the meetings. Councilmember Grant stated that the Council had received an e-mail in regards to miniature horses in the City. He asked if Community Development Director Lehnhoff or City Planner Beekman would be getting back to the author on Thursday. Community Development Director Lehnhoff stated that when the packet of information was submitted City Planner Beekman did follow up with the author at that time in regards to what would need to be done if she wished to make a formal request. The e-mail that the Council received was forwarded to Staff by Councilmember McClung. Staff could follow up with her again. Councilmember Grant requested that Staff follow up with the author and explain that there was not an application and this is why the Council did not take any action.