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Ita.- <br />� L� HILLS <br />MEMORANDUM <br />DATE: December 14, 2009 <br />TO: Honorable Mayor and City Council Members <br />Ron Moorse, City Administrator <br />FROM: Sue Iverson, Finance Director/Treasurer <br />SUBJECT: Lease of a HC5500 High Speed Inkjet Printer <br />Backiround <br />Currently, one of the laser printers is in need of replacement and the color printer is also <br />not meeting our needs in that we are limited by the size of the copies we can make (such <br />as maps) and the memory capability of the machine. Staff has been evaluating options <br />and costing analysis. <br />Discussion <br />Staff has researched many options and found that we have the opportunity to get a <br />promotional offer at a 50% discount for a HC5500 High Speed Inkjet Printer from Pitney <br />Bowes for $511 per month or $6,132.00 annually. Staff has done a cost analysis and <br />found that we would save $5,825.45 annually in maintenance, toner, and color copy <br />expense (Roseville, Office Depot, and Kinko's) by converting to this new machine <br />instead of replacing the old laser printer. We would also receive savings in staff time as a <br />result of the speed of this printer and we have not taken into account the savings from big <br />print jobs such as flyers, etc. We did however, use payroll, accounts payable, budget <br />books, CIP, and financial analysis and reports into account in the savings calculations as <br />well as the maps that are printed and charge by Roseville. The result of this would be no <br />impact to the finance department budget in the general fund. <br />Council Action <br />Staff recommends that the Council approve staff to enter into a lease agreement with <br />Pitney Bowes to lease a RISO HC5500 Document Printer at a cost of $511 per month. <br />City Council Meeting <br />\\Metro-inet.us\ardenhills\Admin\Council\Agendas & Packet Information\2009\12-14-09 Regular\Packet <br />Information\RISO Color Copier.doc <br />Page 1 of 1 <br />