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� EN HILLS MEMORANDUM DATE: December 21, 2009 Item LD TO: Honorable Mayor and City Council Members Ronald J. Moorse, City Administrator FROM: Michelle Olson — Parks and Recreation Manager SUBJECT: "Celebrating Arden Hills" Background In May, the Celebrating Arden Hills Committee (CAHC) met for the first time to discuss ideas for a City festival to take place in 2010. The ideas from that meeting were brought to the City Council Work Session on June 8, 2009 for further discussion. City Council consensus was to move forward on planning for a 2010 event and to budget $25,000, with the hope of raising $15,000 in sponsorships. Staff included this amount in the 2010 budget. The committee then met in June to further discuss ideas and to begin to set a framework for the event. Staff presented the CAHC recommendations to the Council at the September 11, 2009 Council Work Session for review and comments. The two main CAHC suggestions for the event were to change the date of the event to early fall and to extend the event to a 2 day event. The thought process was to try and fit the event into the City vision. The vision states: Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long- standing tradition as a desirable City in which to live, work and play. The Council consensus was that a fall time frame would be a nice change from the events in the past. However, the Council was not in favor of moving forward on a two day event. The direction given to staff was to work with the committee on a framework for a one day event. Discussion The CAHC has met three times since the September Council Work Session to discuss options on how to proceed with the event. The idea for the first evening had been to offer an art exhibit at the Arden Hills City Hall. In an effort to attract college students and adults, we were considering an evening of music, dancing and art. Since a two day event was perceived to be too expensive and labor intensive, the group began to look at options of how to offer two different types of activities within a one day event. • Art/Music Element: The group discussed utilizing Presbyterian Homes as a possible partner in an art/history/music event. The SOih Anniversary Celebration \\Metro-inet\ardenhills\PR&PW\Recreation\MEMOS\Council Memos\122109Celebrating Arden Hills Event Status.doc