4B, Bolton & Menk October 2009 Payment

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�;� EN HILLS MEM4RANDUM DATE: February 8, 2010 TO: Honorable Mayor and City Council Members Sue Iverson, Acting City Administrator FROM: Kristine Giga, Civil Engineer SUBJECT: Bolton & Menk October 2009 Payment for Engineering Services for Regional Transportation Proj ects Back�round/Discussion Since March, 2008, the City has contracted with Bolton & Menk, Inc. to provide technical support for various transportation proj ects in the City. The support has included review of technical documents, proposed concepts, and responses to the Interstate 694, Highway 10 and County Road 96 Preliminary Design Issues and Position Paper that have been provided by Ramsey County and/or Mn/DOT, as well as other information pertaining to the transportation proj ects. The contracted amount with Bolton & Menk was $45,000. This amount was reached in October. The contract with Bolton & Menk was amended in November; however, the scope for the amendment was defined to only include the following: review of the 10/96 Environmental Assessment, participation in proj ect meetings, and final design review. The City Council had requested that Bolton & Menk explore additional options for noise mitigation and present their findings at a Council meeting. This work is outside of the scope of the November amendment and is in excess of the $45,000 contract amount. As a result, we are asking that the City Council approve this payment for work completed. The breakdown of costs is as follows: Invoice Date Invoice Total Work Descri tion Cost November 30, $3,724.50 Preparation for presentation at October 12, $2,080.00 2009 2009, City Council meeting Attendance at October 12, 2009, City Council meeting SBP Associates, Inc. $1,644.50 City Council Meeting \�1Vletro-inet\ardenhills�Admin\Council�Agendas & Packet Information\2010\2-8-10 Regular�Packet Information\4B 2-8- l OMemo_BMIpayment-October2009. doc Page 1 of 2