1B, Public Works Maintenance Staffing & Workload

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HILLS MEMORANDUM DATE: September I5, 2008 TO: Mayor and City Council f FROM: Ron Nloorse City Administrator- �� SUBJECT: Organizational Structure Goals The key goals that are the basis of the design of the organizational structure are as follows-- • The organizational structure reflects and enables the accomplishment of City goals and functions 0 Provides a management structure to effectively direct related activities Ensures the activities included in the department match the overall focus of the depar ment i Encourages cohesix e. cross-trained work groups organized around related functions • Provides the capacity to manage projects on both an on-going basis and an ad hoc basis Enables day-to-day operations to consistently function vv'ell Enables capacity for developing a long terra view to enable being proactive vs_ reactive proactively identifxring problems,challenges and opportunities- and proactively developing plans and strategies to put the City in a position to effectively take advantage of opportunities_ and address problems and challenges Organizational Design Outline With these goals as the foundation. the organizational structure is based on the City - Administrator supported by three department director level positions with clearly defined responsibilities and capacity for bath the management of day-to-day operations, and long tenii planning and strategy.; and also supported by staff with project capacity—ability to manage and complete, and support the completion of, projects that may involve one or more departments_ The three depam-nent director level positions are the Finance Director, the Public Works Director_ and the Community Development Director- The key elements of their responsibilities are outlined belokv- 1�teIro-inet ardenhIII;Admin',01 R�rninistracc�r t,er�er�f+C�t�t��i�ent5 RL:�'<iZ(.�i'rQaniz ctt-ucture 9-i 08—doc