1B, Public Works Maintenance Staffing & Workload

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percent of his time as a member of the crew and 50 percent of his time completing organizational tasks for the department. The loss of time while he is operating as a member of the crew has also caused a ripple down effect, the Public Works Director has had to spend a substantial amount of time in coordinating and scheduling routine tasks for the crew. Tasks which we would expect the Foreman or Superintendent to complete include: mapping and as-built updates, files and reports such as assisting the Director with the annual MS4 permit report, as well as general electronic recordkeeping which has been put aside because other tasks and emergency situations become the priority as this position has had to function as part of the working crew. With the Public Works Director completing tasks which normally would be completed by the Foreman or Superintendent, it has left a void of duties and tasks that the Public Works Director position would normally complete. Many of these tasks have been completed by the Roseville Engineering Staff or by other Consulting Engineers thus causing some of the workload issues with our current Engineering Agreement with Roseville. A substantial amount of information has been provided in this memo. Staff hopes it has answered all of the questions raised during previous discussions. This is an issue that needs to come to resolution. It has continued to bring the morale of the department down, and has caused workload and safety issues for the entire department. We are beginning to see an increase in work related injuries. After review of these injuries it is believed that our maintenance employees are feeling the stress of having fewer employees to complete the same amount of tasks as in the past. Also included for review are the following three attachments: • Attachment H- Draft Memorandum of Understanding for a Working Foreman Position • Attachment I- Subdivision 17 of the Public Employer Relations Act, which lists the 10 items that define a"Supervisory Employee" • Attachment J- Draft Working Foreman Position Description Council Direction Requested 1) Council direction to bring forward a recommendation to the next regular meeting a request for a permanent Working Foreman or Superintendent position. If the direction is a Working Foreman, a memorandum of understanding will need to be authorized by the collective bargaining unit as this will become a new position within the current Union Contract. 2) Authorize staff to fill the vacant Public Works Maintenance position which will be created due to the promotion of an existing maintenance employee to the position of Working Foreman or Superintendent. 5