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__ __ _ . _ <br />_ __ _ <br />_ _ _ _ _ _ <br />_ <br />_ _ _. . ___ _ _ <br />_ _ _.. _ __ <br />_ _ <br />_ _ _ _ <br />_ _ <br />__ <br />_ _ __ <br />_ _ <br />��. EN HILLS <br />MEMORANDUM <br />DATE: April 26, 2010 <br />TO: Honorable Mayor and City Council Members <br />FROM: Sue Iverson, Acting City Administrator <br />Finance Director/Treasurer <br />SUBJECT: Springbrook Software Update <br />Back�round <br />The City of Arden Hills, Roseville, and Little Canada purchased Springbrook software in <br />2001 with implementation of use in 2002. The software is updating to a new platform in <br />a.NET version. This version will allow us to work more efficiently with new reporting <br />enhancements and new technology. We have had this update in our capital budget since <br />2008. Little Canada is not upgrading at this time, however, Roseville and Vadnais <br />Heights are upgrading in August and we can achieve savings by upgrading at the same <br />time and sharing some of the training costs associated with this upgrade. <br />Discussion <br />Roseville, Vadnais Heights, and Arden Hills all share the same server for this software. <br />IT support costs are also kept at a minimum as the three cities convert together, as there <br />will be savings on the hardware costs. This upgrade will be done on one server which <br />will cost about $5,000, with each city paying a third of the cost equaling about $1,700. <br />Attached is the Migration Agreement from Springbrook. On page 9 of the agreement, we <br />propose to do Option B— which is to continue the current maintenance agreement with <br />the consent of the City of Roseville. However, staff has not had confirmation from <br />Roseville at this time. Page 11 of this agreement shows the total migration price for the <br />City of Arden Hills which is $24,108 — however we will be getting a$2,000 credit off <br />this amount if we sign the agreement before April 30th. In addition, if we sign before <br />April 30th we will also get a$5,000 credit on a future module. We lan on usin this <br />p g <br />credit as we add Human Resources to the system later this year. We have worked out a <br />two-year financing agreement with Springbrook requiring us to pay half this year and <br />half in 2011. <br />City Council Meeting <br />\�.Metro-inet\ardenhills�Admin\Council�Agendas & Packet Information\2010\4-26-10 Regular�.Packet <br />Information\Springbrook Migration Memo.doc <br />Page 1 of 2 <br />