8A, Resolution 2010-023 - Awarding Bid for the 2010 PMP

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_ _ �;.� EN HILLS MEMORANDUM DATE : May 10, 2010 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Kristine Giga, Civil Engineer SUBJECT: 2010 Pavement Management Program (PMP) - Award Bid Back�round On March 8, 2010, the City Council approved the plans and specifications for the 2010 Pavement Management Program and ordered advertisement for bids. Bids were solicited during March and early April. The bids were opened on Thursday, April 8, 2010. The bids were presented to the City Council at the April 26, 2010, City Council meeting, where additional information was requested. Discussion The City Council asked for the additional information, including how long the bids are valid, more detail on location and extent of utility improvements and drainage issues, and whether a mill and overlay could address the drainage problems on Valentine Crest Road. How long a�e the bids valid? The bids were opened on April 8, 2010. Per the specifications, the contracts are valid for 45 days from the date bids are opened, which is through Saturday, May 22, 2010. Therefore, the City Council needs to take an action on this contract at the May 10 City Council meeting, or hold a special meeting prior to May 22. T��hat infrastructu�e imp�ovements a�e needed? T��hat/whe�e are the d�ainage issues? A summary of the utility improvements is listed below by street. A figure identifying the utility improvements has also been attached. Katie Lane & Katie Court No utility improvements are proposed. Storm Sewer/drainage: Spot curb replacement to improve drainage in the gutter line; there are approximately 11 repairs 5 to 35 feet long. City Council Meeting \�Metro-inet.us\ardenhills�Admin\Council�Agendas & Packet Information\2010\5-10-10 Regular�Packet Information\8A 5- 10-lOMemo 2010PMP AwardBid.doc Page 1 of 3