8A, Resolution 2010-023 - Awarding Bid for the 2010 PMP

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When a street is milled and overlaid, a portion of the existing pavement is removed, and a new surface is paved over the remaining pavement. On streets with no curb and gutter to match into, the new elevation on the repaved surface can be higher than what the existing pavement was. If the pavement was raised in the cul- de- sac, this may not address the drainage issues, and might even make the problems worse. A mill and overlay also does not allow for modifications to the street profile. The drainage issues in the cul- de- sac require adjustments to the profile, and reshaping of the cul- de- sac to allow for better drainage, which would not occur on a mill and overlay project. Due to the existing pavement condition, this roadway is not a good candidate for a mill and overlay. The severity of the distresses present in this roadway indicate that in addition to the surface distresses resulting from age and drying out of the asphalt, there are numerous areas where the pavement is exhibiting damage related to poor base and subgrade soils. If a mill and overlay option were selected many of these distresses would reflect through the new overlay within a few years, resulting in further perpetuating the poor condition and poor pavement performance. Financial Implications The current reconstruction assessment rate based on the low bids is $8,268 per unit, based on 31 units, including Valentine Avenue, Valentine Court, and Valentine Crest Road. If Valentine Crest Road is removed from the proj ect, the proposed reconstruction assessment rate would be affected. The assessment rate would become $8,896 per unit, based on 19 units. This is almost the same as the assessment rate originally provided in the feasibility report, at $ 8, 8 3 3 per unit. The current mill and overlay assessment rate based on the low bids is $1,721 per unit, based on 44 units, if Katie Lane, Katie Court, and Janet Court are included. If Janet Court is removed from the proj ect, this would affect the mill and overlay assessment rate. If the proj ect is revised to include only Katie Lane and Katie Court, the rate would be $1,477 per unit, based on 34 units. Resident Comments/Concerns Staff has received the attached correspondence from residents regarding their concerns about this proj ect since the April 26 City Council meeting. Council Action Requested Approval of Resolution 2010-023: Awarding the 2010 Pavement Management Program to T.A. Schifsky & Sons, Inc., of North Saint Paul, Minnesota, in the amount of $779,799.67. If the scope of the proj ect is changed, the resolution will need to be modified accordingly. City Council Meeting \�Metro-inet.us\ardenhills�Admin\Council�Agendas & Packet Information\2010\5-10-10 Regular�.Packet Information\8A 5- 10-lOMemo 2010PMP AwardBid.doc Page 3 of 3