7B, Resolution 2010-033, Assessment Roll for 2010 PMP

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�;.� EN HILLS MEMOR.ANDUM � ,._ ,_,_,��_. _�.��_� . DATE: June 14, 2010 TO: �Ionorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Kristine Giga, Civil Engineer SUBJECT: 2010 Pavement Management Program (PMP) • Declare costs to be assessed and order preparation of assessment roll Back�round �n May 10, 2010, the City Council awarded the 2010 PMP project to T.A. Schifsky and Sons, Inc. A portion of the costs for the 2010 PMP proj ect are proposed to be assessed to the benefiting properties. In order to assess these costs, the City must follow the Public Hearing steps outlined in State Statute 429. The first step in the assessment rocess is to p adopt a resolution declaring costs to be assessed and ordering the preparation of assessment rolls. The next step is for the City Council to adopt a resolution receiving the p�oposed assessment roll and setting a hearing date for the assessments. Public hearings are required in order to assess the cost of public improvements. Discussion The project is proposed to be assessed consistent with the City's assessment policy, which states that 50% of the costs for roadway improvements will be assessed to residential properties, and the remaining portion financed using various City funds. The assessment policy states that the assessment shall be based on the total estimated construction cost, plus associated overhead costs. The policy also states that the City Council shall retain the r�ght to review each proj ect on its own merit and to deviate from any portion of the Assessment Policy Manual as it deems proper. As part of the feasibility report, staff xecon�mended that the contractor's bid prices are used to calculate assessment rates, as opposed to the engineer's estimate, as stated in the assessment policy. The following table shows a summary of the proj ect costs and proposed funding source, using the contractor's bid prices. C�ty Council �Ieeting \�l�/Ietro-inet.us\axderi�ulls�'R&PW�En�ineering\Council_Actions�2010\6-14-1 OMemo 2010P1VIP DeclareCosts.doc Page 1 of 4