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��i EN HILLS <br />MEMURANDUM <br />DATE: July 12, 2010 <br />TO: Mayor & City Council <br />FROM: James Lehnhoff, Community Development Director <br />SUBJECT: Cable Services Contract Renewal with the City of New Brighton <br />Req uested Action <br />Approval renewal of the contract with the City of New Brighton for cable services effective July <br />31, 2010, to July 31, 2011, as proposed in the July 12, 2010, memorandum. <br />Back�round <br />Since July 2006, the City of New Brighton has operated the cable system in the City Council <br />chambers for all regular City Council meetings, Planning Commission meetings, and special <br />meetings when requested. They have also provided technical guidance on equipment <br />maintenance and replacement. The current contract will expire on July 3 l, 2010. <br />The City of New Brighton has provided a new contract that includes a few modifications and a <br />cost increase, which are underlined on the attached proposed agreement. The email from <br />Schawn Johnson, Assistant to the City Manager in New Brighton, explaining the reasons for the <br />changes and cost increase is attached. <br />In summary, the new contract increases the hours of service provided from 12 to 12.5 based on <br />their count of the actual number of hours provided each week from the previous year. The new <br />contract also includes language that provides an opportunity for the two cities to contract for <br />additional services that are not already included in the contract, which could include replacing <br />equipment, maintenance, or broadcasting special meetings. Finally, the contract includes a cost <br />increase from $405 per month ($4,860/year) to $435 per month ($5,220/year). The cost increase <br />is based on the increased number of service hours provided and health insurance costs. This <br />cable service is paid for through the cable fund. <br />City of Arden Hills <br />City Council Meeting for July 12, 201 D <br />IlMetro-inet.uslardenhillslAdminlTechnologylCable Services1071210 - CCMemo - Audio-Visual Operation Contract with New Brighton.doc <br />Page 1 of 2 <br />