2B, Trinity Lutheran & Hazelnut Park

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t AVEN HILL MEMORANDUM DATE: July 10, 2006 AGENDA ITEM: 7F TO: Mayor and City Council FROM: Michelle Wolfe Ci ty ty Administrator." E SUBJECT: Joint Use Agreement for Trinity Lutheran Parking Lot BACKGROUND In 2003 the City entered into a Joint Use Agreement with Trinity Lutheran of Lake Johanna. This agreement commenced on January 1, 2003 and terminated December 31, 2003. Hazelnut Park is located adjacent to Trinity Lutheran, and the park does not have its own parking lot. Trinity Lutheran has allowed park users to use the church's parking lot. In exchange for this arrangement, the parties entered into a joint use agreement. DISCUSSION The agreement included the following key understandings.- Arden Hills is allowed to use the parking lot in conjunction with activities at Hazelnut Park. • The City will sweep the surface of the parking lot and shall re-stripe the lot after it has been reconstructed or seal coated. • The City will make payment to Trinity for snow plowing services ($1000 in the most recent contract). • Trinity will be responsible for reconstructing the parking lot as it deems appropriate. Although the agreement technically expired in 2003, staff continued to administer payment to the church in 2004 and 2005. The church recently contacted me about the 2006 payment, which they had not received. They forwarded me a copy of the most recent agreement. Upon reviewing the document, staff noted that it had expired at the end of 2003. Therefore, we felt it was time to bring it back to City Council for consideration. Staff feels that the terms in the agreement are quite reasonable in exchange for the on-going use of the parking lot: Therefore, in this revised agreement, we have left the terms the same with the only change being made in regards to duration. We are proposing that the new agreement be for five years, unless one of the parties provides required notice of intent to terminate to the other party.