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The budget established by the City Council was $25,000. The City portion was established at <br />$10,000 and the hope was that sponsorships could cover the remaining $15,000. The total of <br />$5,350 in sponsorships is deceiving due to the in kind donations. Allegra donated $250 in <br />printing and Presbyterian Homes donated the art event venue, shuttles, pontoons, gardening <br />tours /tips, food and staff time. These donations helped keep event expenses under budget. <br />The detailed budget report is attached for your information. <br />EXPENSE: <br />The overall expense is listed at $18,288.81. This does not include office or Public Works staff <br />time. The staffing time for this event is significant and should be factored into the overall <br />budget. The Planning Committee, which consisted of six regular members, did a nice job <br />brainstorming ideas and working on a format for the event. However, the carrying out of the <br />event and the overall management of the event continues to be staff driven versus citizen driven. <br />Staff time for this event is estimated below: <br />Public Works Staff 8 staff x $45.00 (Overtime pay) x 6 hours $2,160.00 <br />Office Staff 8 NE staff x $25.00 (avg.) x 4 hours x 1.5 $1,200.00 <br />Office Staff 4 E staff x $30.00 (avg) x 4 hours 480.00 <br />Seasonal Staff 6 staff x $8.00 x 6 hours 288.00 <br />Michelle /Joe M. 2 staff x $30.00 (avg.) x 8 hours 240.00 <br />TOTAL $4,368.00 <br />All of the figures above are estimates. Non exempt staff was given comp time at time and a half. <br />Exempt staff was given flex time at straight time. This figure does not include the Parks and <br />Recreation Manager's planning of the event. In addition, the Public Works Dept. set up and <br />prep the day before the event is not included. <br />REVENUE: <br />The overall revenue came to $5,999.00. This includes all Community Vendor fees, Food <br />Vendor Fees and Sponsorships. <br />OVERALL BALANCE: <br />Expense: $18,288.81 (without staffing) <br />Revenue: 5,999.00> <br />$12,289.81 CITY CONTRIBUTION (without staffing) <br />Recommendation <br />Staff provided this for informational purposes. <br />Attachments <br />Celebrating Arden Hills Budget <br />Metro- inet. us\ ardenhills \PR &PW\Recreation\MEMOS \Council Memos \11152010 Memo to CC Celebrating Arden Hills Update.doc <br />2 <br />