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Finance <br />The finance department plans, organizes, leads, and monitors the activities of the two programs: accounting <br />and revenue management. <br />Finance Goals <br />Developing and implementing efficient and effective financial policies, plans and reporting systems that <br />assure the City's long -term fiscal health. <br />Protecting the City's assets from unauthorized use. <br />Effectively using the City's financial information technology resources in improving productivity, <br />customer service and access to critical information. <br />Providing quality service to all of the division's customers both external and internal. <br />Major Activities <br />Fiscal policy advice and guidance. Preparing and implementing policies and plans for effectively <br />managing the City's financial resources and preserving its long -term financial health; advising the <br />Mayor, Council, City Administrator and management staff on fiscal matters; coordinating the <br />preparation of the City's financial plan and budget; and reviewing Council agenda reports and other <br />policy documents for fiscal impacts. <br />Department leadership. Develop an organization that effectively builds and uses the talents and skills of <br />each team member in achieving the department's mission, vision and objectives; communicating the <br />City's mission, vision and goals to all team members and assuring that they guide actions and <br />outcomes; developing departmental and employee work programs and monitoring performance; <br />coordinating activities with other departments; maintaining a positive work environment and achieving a <br />high level of employee morale; and representing department programs before the Council, public, staff <br />and other public agencies. <br />Department administration. Coordinating financial activities; preparing and administering departmental <br />budgets and financial reports; supervising department personnel; and maintaining financial records. <br />PROGRAMS and SERVICES <br />Accounting <br />The accounting program coordinates preparation of the City's budget, issues financial reports, and administers <br />the disbursement of City funds in accordance with adopted fiscal policies and internal control procedures. <br />Program Goals <br />Developing and implementing effective and efficient financial planning, reporting, and accounting <br />systems that help the operating departments achieve their objectives. <br />Providing excellent customer service. <br />Protecting the City's resources from unauthorized use. <br />Major Program Activities <br />Financial planning and reporting. Coordinating preparation of the financial plan and annual budget; <br />preparing the comprehensive annual financial report (CAFR); coordinating annual and special audits; <br />preparing annual Office of the State Auditor Reports; issuing interim financial reports on the City's fiscal <br />and budgetary status; maintaining on -line access of financial information to City management and other <br />system users. <br />Accounts payable. Maintaining the organization's accounts payable system, processing the City's <br />accounts payable and issuing checks to vendors; filing special and annual reports required by <br />regulatory and grant agencies; reviewing internal controls and adhering to established payable <br />procedures; maintaining vendor files; reviewing and auditing selected pay authorizations. <br />General accounting services and policies. Maintaining the general ledger system and chart of accounts; <br />preparing daily cash deposits and reports; reconciling monthly bank statements; providing accounting <br />services; establishing accounting policies, systems and practices; reviewing selected financial <br />documents for compliance with City policies and procedures; maintaining historical records of the City's <br />financial performance. <br />5 of 8 <br />