Loading...
HomeMy WebLinkAbout01-11-11 PTRCChair: Steve Scott Committee Members: Cindy Garretson (exp. 2011) Phil Kramlinger (exp. 2012) Chuck Michaelson (exp. 2011) Nancy O'Malley (exp. 2011) John Peck (exp. 2013) Harold Petersen (exp. 2013) Rich Straumann (exp. 2013) Council Liaison: David Grant (exp. 2013) EN HILLS Parks, Trails, and Recreation Committee January 11, 2011 6:30 p.m. Arden Hills City Hall 1245 W. Highway 96 Arden Hills, MN 55112 651.792.7800 www.ci.arden- hills.mn.us City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play. Agenda Call to Order Introduction of new members 1. APPROVAL OF THE AGENDA 2. MINUTES A. December 21, 2010 Regular Meeting 3. UNFINISHED BUSINESS A. 2011 Goal Setting /Work Plan Approval (PTRC /Council Joint Work Session Monday, March 15) B. CP Rail Mural Discussion C. Facility Fee Discussion D. Other Unfinished Business 4. NEW BUSINESS A. Hazelnut Park Land Purchase B. 2011 Committee Calendar C. Other New Business 5. REPORTS A. Public Works /Parks and Recreation Report B. City Council Report 6. NEXT MEETING A. February 15, 2011 A quorum of the City Council may be present at this meeting. Agenda Item 2A: Minutes for Approval: December 21, 2010 Il�)EN�HILLS Draft CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, DECEMBER 21, 2010 ARDEN HILLS CITY HALL CALL MEETING TO ORDER Chair Peck called the December 21, 2010, meeting of the Parks, Trails and Recreation Committee to order at 6:35 p.m. MEMBERS PRESENT: Chair John Peck, Committee Members Harold Petersen, Steve Scott, Rich Straumann, and Cindy Garretson. Committee Member Nancy O'Malley arrived at 6:45 p.m. OTHERS PRESENT: Park and Recreation Manager Michelle Olson, Public Works Director Terry Maurer and Council Liaison David Grant. MEMBERS NOT PRESENT/EXCUSED: 1. APPROVAL OF AGENDA Committee Member Scott indicated that 4.B should be corrected to read Goal Setting /Work Plan for 2011 instead of 2010. MOTION: Committee Member Straumann motioned and Committee Member Petersen seconded a motion to approve the agenda as amended. The motion carried unanimously. 2. APPROVAL OF MINUTES November 16, 2010 Committee Member Petersen asked that the word "would" be added to the 2 sentence of the 2 to last paragraph on page 2, so that the sentence reads "recommendation on what it would be used for." MOTION: Committee Member Peterson motioned to approve the November 16, 2010 minutes seconded by Committee Member Garretson. The motion carried unanimously. 3. UNFINISHED BUSINESS A. Valentine Park Drainage Study Public Works Director Maurer recapped that back in February of 2009 the City had a study done by WSB. The Council asked in 2010 that a second opinion be done and Bolton and Menk was chosen to review WSB's report regarding the Valentine Park drainage. The letter from Bolton and Menk is included in the packet. Mr. Maurer indicated he had a survey done to determine the lowest opening on the homes adjacent to the park and reviewed the findings from BMI. He stated that the elevation of the culvert controls the high water level of the lake and the ditches in between control the time it takes for the water to drain. He indicated the highest level recorded was 881.1 in 1978 Parks, Trails Recreation Committee Meeting Minutes December 21, 2010 Page 2 and that there is 2.8' between the highest flood elevation and the lowest. Mr. Maurer indicated he feels what they could do is possibly build a plateau in order to raise part of the park. One thing they do not have control of is when the lake gets higher than the elevation of the culvert that drains out of the park will not be able to drain and the lake will backup into the park. He stated what he told Council at last night's meeting is that this information tells him the park and the drainage can co -exist if properly designed and water will not back up into the adjacent homes. He will be putting together a concept on recommending how they go forward. Public Works Director Maurer indicated this will depend on how much capacity Roseville has to do drainage design and analysis and in working with Rice Creek. He stated if they have the availability to do so in 2011 they will be looking at a Park Planner. If they do not have those capacities then they will be looking for somebody for park planning and design of the drainage. Council and Director Maurer believe that there should be some kind of program that allows for neighborhood involvement to see what the resident's priorities are and should be led by someone outside of City Hall. The recommendation he made to Council was that by the end of January or first week in February they come back with a program, look at it and bring forth any questions. He indicated there are significant dollars in the 2011 CIP for Valentine Park. B. Trail Segment Update Ms. Olson provided a follow up from the last meeting. She indicated the trail segment from Indian Oaks Circle to Norma that Committee Member Scott questioned is actually City property. She has added this segment and it will be shown on the next map. C. CP Rail Mural Contest Follow -up Discussion Ms. Olson reported she did bring the CP Rail Mural Contest concept forward to Council. She feels that Council was favorable to the idea but that they would like more information as far as material costs and maintenance after the mural is complete. She indicated that at this point she did not bring up sponsorship to the Council but asked the committee members if they felt the PTRC could get a sponsorship. Ms. Olson indicated it was stated to them that it was the belief of the PTRC that putting a nice mural would keep the taggers away. She did indicate that regardless there is no way they can graffiti proof the wall but there are coatings they could add to help with graffiti removal. Committee Member O'Malley asked if the railroad was in support of the contest. Ms. Olson stated that at present Council would like more information and they have not given her the go ahead to ask the railroad at this point in time. Ms. Olson indicated she would like to contact Derrek Hames to see what he thinks it would cost for paint and supplies for that area. Ms. Olson questioned what they should award as a prize. Chair Peck asked Ms. Olson what prize Shoreview had given. Ms. Olson indicated Shoreview paid for the labor to power wash and whitewall the area and believed they were also awarded a gift card. Committee Member O'Malley felt the PTRC could get a donation from one of the businesses. Parks, Trails Recreation Committee Meeting Minutes December 21, 2010 Page 3 Ms. Olson mentioned that Council is interested on input about the graffiti, the cost, and any prize and then it can be brought back for Council approval. Chair Peck suggested they decide on what tasks need to be done and then bring the information back at a future meeting. He stated he could talk to some of the local companies to see if they had any interest in getting involved. Chair Peck also stated they could contact the art departments at Mounds View, Bethel, and Northwestern to see if they have any suggestions for going forward, the cost and how they could get students interested in submitting a design. Ms. O'Malley felt they should talk to CP Rail before going to a lot of trouble in case they are not in support of the idea. Council Liaison Grant felt that CP Rail would not say no. Ms. Olson also indicated she felt that since the pathway under the bridge was a joint effort between the City and CP Rail, they would not say no. The consensus was to wait until the Council gave the approval to approach the railroad. Chair Peck volunteered to call the local companies to see if they would like to sponsor. Ms Olson indicated she did put together a timeline for the Council which she has included in the packet. Council Liaison Grant indicated he felt the PTRC should first approach Mr. Hames on what he feels the cost will be and then they could bring forth to the Council. Discussion ensued on whether the City should cover the cost or whether they should obtain sponsorship. Council Liaison Grant questioned if there were other cities that have done murals. Committee Member Straumann indicated the New Brighton Family Service Center has a mural on one of their upstairs walls. D. Facility Fee Follow -up Discussion Ms. Olson indicated that Council did take a look at the Facility Fee information at one of their work sessions and they are interested in going ahead with the PTRC researching charging facility fees. Council has asked the PTRC to put this on a work plan for the beginning of the year. E. Other Unfinished Business None. 4. NEW BUSINESS Parks, Trails Recreation Committee Meeting Minutes December 21, 2010 Page 4 A. New Member Appointment Recommendations Chair Peck indicated he, Council Liaison Grant and Ms. Olson met with Chuck Michaelson, who is interested in serving a 1 -year term, and with Phil Kramlinger, who is interested in serving a 2 -year term, and the panel is in favor of appointing both. Ms. Olson indicated both have been notified that they will be on the January recommendations for appointment. Ms. Olson stated Committee Members Straumann, Petersen, Scott and Peck were all up for reelection and all have decided to stay for another term. She indicated Committee Member Scott is interested in becoming Chair and asked for the committee's recommendation. MOTION: Committee Member Straumann motioned and Committee Member O'Malley seconded a motion to recommend appointment of Steve Scott as Chair of the PTRC. The motion carried unanimously. Council Liaison Grant indicated they would get the recommendation on a January Council agenda for approval. B. Goal Setting/Work Plan for 2011 Council Liaison Grant informed that the Council plans to have joint work sessions with each of the committees annually and the PTRC is scheduled for March. He hopes that this date will work for the committee. He indicated the meetings will be to review work plans and discuss goals for 2011. Ms. Olson reported that she did include last year's goals and objectives in her draft but would like input from the committee on anything they would like added or deleted from the draft. On the suggestion of the committee, she did include the annual Parks and Trails tour. Other items included were reviewing and recommending bench placement and fee structure. Ms. Olson informed she also included a list of topics and potential articles for the Newsletter, Valentine Park drainage, the Adopt a Garden Program and the Mural Contest. Committee Member Straumann asked if Mn/DOT was still planning to do a study of all crossings on 694 between 35W and 35E. Ms. Olson indicated that Ramsey County had suggested this to Mn/DOT but she does not know where they are at with the study. Committee Member Straumann suggested the draft should include something on continuing to explore trail segments as they coincide with pending and near future road projects in Arden Hills. He also suggested adding something more specific for #2 under goals. Discussion ensued regarding the goals and it was decided the word "trails" should be added to #5 under Goals. Ms. Olson indicated that she and Public Works Director Maurer would be working on a Trail Maintenance Plan early in 2011 and would like the PTRC to review for recommendation to Council. Committee Member O'Malley suggested adding this on Parks, Trails Recreation Committee Meeting Minutes December 21, 2010 Page 5 with Item #8. Ms. Olson indicated this is a specific project but could be added onto Item #8. Chair Peck urged everyone to make recommendations on any additions or modifications before the next meeting. Committee Straumann suggested having two categories, Goals Continuing and Goals New, since some of the goals carry forward every year. Ms. Olson indicated she would bring this back next month for review and approval. 5. REPORTS A. Public Works/Parks and Recreation Report Ms. Olson reported that the ice rinks are open. She mentioned that Public Works has been getting a lot of use out of the new bobcat Trailblazer. Ms. Olson reported they had a great turnout for Breakfast with Santa which was held this past weekend. Ms. Olson indicated that Public Works is very busy with snow removal. The committee members complimented Public Works for the wonderful job they were doing on snow removal. B. City Council Report Council Liaison Grant reported that the City has received plans for the new McDonald's and demolition of the old structure will occur on June 1, 2011. He indicated that Arden Plaza is coming back to the Planning Commission possibly with a Walgreen's and, therefore, something may be happening in the B2 Zone. He stated that Presbyterian Homes is turning over the triangle piece and the first home, which will be demolished and graded, to the City and that the trail systems throughout Presbyterian Homes will also be open to the public. Council Liaison Grant reported the City is doing some conduit bonding in the amount of $38 million. The agreement states the City will be paid $170,000 for doing the conduit bonding. Ms. Olson indicated that the Community Development Director and City Planner are working with surveyors on the Trinity Lutheran Church property. Council Liaison Grant stated the outcome of this is that the City will then actually own the park. Parks, Trails Recreation Committee Meeting Minutes December 21, 2010 Page 6 Ms. Olson indicated the church has agreed to sell all of the green space in front of the park excluding the parking lot which the City will be allowed to use under some kind of deed /agreement. Ms. Olson handed out copies of an article about biking facilities for bridges that Committee Member Straumann had requested she provide to the committee members. Council Liaison Grant reported the City withheld its Municipal Consent for the 694 Project and, therefore, Mn/DOT will be taking to an Arbitration Committee. He stated that Mn/DOT has selected their arbitrator. Stan Harpstead has offered to be the arbitrator representing the City, and then there will be a neutral 3 art p Y Committee Member Scott thanked and commended Mr. Peck on the fine job he did as Chair the past couple years. 6. NEXT MEETING A. The next meeting is scheduled for January 11, 2011, at 6:30 p.m. 7. ADJOURNMENT Committee Member Petersen moved to adjourn, seconded by Committee Member O'Malley. The meeting adjourned at 7:55 p.m. Agenda Item 3A: 2011 Goals and Expectations 2011 Work Plan Committee Name: Parks, Trails, and Recreation Committee (PTRC) Year: 2011 A. General Purpose for Committees and Task Forces: While the City Council and City Staff have the sole responsibility for all activities within the City of Arden Hills, from time to time they find it desirable, advantageous, and necessary to bring together residents of Arden Hills in order to broaden and enrich the discussion around possible decisions. As an example, the City Council's ability to debate and consider far ranging alternatives is stifled by the risk that the mere discussion of alternatives will engender them with undeserved merit. In addition, Arden Hills will always seek to hire the most qualified and capable employees, but in doing so we will frequently hire staff that is not intimately connected to the Arden Hills neighborhoods. Therefore, it is critical that the City create a mechanism where the City Staff can get unfettered and unbiased reaction to their novel thoughts and ideas. The Commission, Committee, and Task Forces are established to broaden and enrich the content that will ultimately be enacted or authorized by the elected City Council. B. Mission/Purpose: Parks, trails, recreation, and natural resources in Arden Hills increase the desirability of the city as a place to live or work, enhance the health and well -being of citizens and guests, and improve the value of citizens' property. The Parks, Trails, and Recreation Committee (PTRC) represents the interests of Arden Hills citizens in leading the continuing development, expansion, and improvement of those resources. The PTRC recommends to the City Council actions that support those interests; monitors the use of and the improvements in parks, trails, and recreation; and collaborates with other City committees and commissions in improving parks and trails. C. Goals: ONGOING and AS NEEDED: 1. Recommend actions that advance the vision for parks, trails, and recreation. 2. Assist in identifying ongoing parks and trails maintenance /improvement priorities. 3. Research, review, and recommend grant opportunities, sponsorships, and partnerships for parks and trails. 4. Assist, advise, and monitor plans for parks, trails and recreation within TCAAP at the appropriate time. 5. Continue to work with Ramsey County on mutually beneficial trail /park projects and activities. 6. Monitor potential road improvements to encourage inclusion of pedestrian friendly infrastructure whenever possible. 7. Look to enhance /add recreational opportunities in our parks. 2011 SPECIFIC GOALS: Commission and Committee: 1. Tour parks and trails annually in order to recommend future enhancements to be added to the 5 year Capital Improvement Project. 2. Review and recommend bench placement for the bench implementation plan. 3. Review the impact of establishing a fee structure for field use in the City and make a recommendation to the Council on whether the City should pursue the charging of fees. 4. Assist in preparing a list of topics and potential articles that the Committee would like to see highlighted in the City newsletter. 5. Review the Valentine Park drainage second opinion and work with the neighborhood and engineer to identify potential improvements to the park. 6. Work with staff to design an Adopt a Garden program for the City and bring forward recommendation to Council. 7. Set up costs, guidelines and procedures for a potential mural contest for the CP Rail Trail Crossing that can be brought to Council for approval. 8. Review and comment on Trail Maintenance Plan and recommend final draft for Council approval. 9. Sponsor and organize Community events such as clean up day and buckthorn removal day(s). 10. Review the need for trail signage along trail corridors in the City and recommend a trail signage plan to the Council for approval. D. Committee Expectations: While the work required of PTRC members will vary both across members and across time, the following expectations are generally held of all committee members: 1. The interests of Arden Hills and its citizens are foremost 2. Participation of PTRC members is key to their contribution— a. Members should be present and involved in meetings of the committee. b. Members should be actively engaged in discussing issues, sharing perspectives, and raising questions that are essential to good decision- making. c. Effective participation derives from continually learning about Arden Hills parks, trails, and recreation and the physical and political environments in which they exist. This learning includes those formal opportunities afforded by the PTRC, as well as informal opportunities that occur in the course of one's activities. d. As a general guideline, members should expect to spend approximately 6 to 8 hours per month in their work on the committee. 3. The PTRC is a group of peers no one member has more standing or power than others. 4. Respect for the opinions of each other, and for those with whom the PTRC interacts, is a hallmark of the committee's work. Members seek clarity in presenting their views, and represent a sense of stewardship in all that they do. 5. PTRC members engage in continual self assessment of their performance on the committee. As needs arise, they seek education and skills necessary to their performance. As a collective, the committee develops changes in its composition, structure and function as needed. 6. The PTRC provides opportunities for the education of its members, both as part of committee meetings, and through access to educational events in other settings. Members actively engage in this education as part of their responsibility to the committee. 7. Some of the work of the PTRC is in areas of subjective judgment, where there is not enough hard information to make the decisions that are necessary. Members who are most successful in these decisions are those who are aware of the values they hold, willing to engage in the discussion of those values, and respectful of those values held by others that may differ from their own. 8. The PTRC is composed of individuals with diverse perspectives and experience. The committee benefits from the contrasts that this diversity engenders, and seeks to improve the decisions it makes and the actions it takes by understanding the conflicts and resolving the disputes that arise in the discussion of issues and plans. Parks, Trails and Recreation Committee Workplan 2011 ONGOING or AS NEEDED: 1. Recommend actions that advance the vision for parks, trails and recreation 2. Assist in identifying ongoing parks and trails maintenance /improvement priorities. 3. Research, review and recommend grant opportunities, sponsorships and partnerships for parks and trails 4. Assist, advise and monitor plans for parks and trails within TCAAP at the appropriate time. 5. Continue to work with Ramsey County on mutually beneficial trail /park projects and activities. 6. Monitor potential road improvements to encourage inclusion of pedestrian friendly infrastructure whenever possible. 7. Look to enhance /add recreational opportunities in our parks JANUARY 1. Review and finalize goals and work plan 2. Facility Fee Review 3. Review Hazelnut Park Land Purchase 4. CP Rail Mural Contest Discussion FEBRUARY 1. Facility Fee Discussion 2. Valentine Park Discussion 3. CP Rail Mural Contest Guidelines /Procedures 4. Assist in preparing a list of topics and potential articles for the City newsletter 5. Trail Priority List Review MARCH: CITY COUNCIL /PTRC JOINT WORK SESSION 1. Review 2011 Goals /Objectives 2. Trail Priority List Review 3. Facility Fee Recommendation 4. Review DRAFT Trail Maintenance Plan 5. Discuss Valentine Park improvements 6. CP Rail Mural Contest Guidelines/Procedures APRIL 1. Ice Rink Season Review 2. 5 year CIP Preliminary Discussion 3. Review draft Adopt a Garden Program 4. Recommend bench placement for bench implementation plan 5. Participate and sponsor Clean Up Day at Tony Schmidt Regional Park. MAY 1. Trail Walk in City 2. Trail Signage Discussion JUNE 1. Park Tour 2. 5 Year CIP Review /Recommendation JULY 1. All Committee Barbeque AUGUST NO MEETING SCHEDULED SEPTEMBER 1. Discuss details of Buckthorn Removal Day at Crepeau Nature Preserve. 2. Participate in Celebrating Arden Hills Festival 3. TBD OCTOBER 1. Review Recreation Activities and Statistics 2. Review Comprehensive Plan Goals/Plans NOVEMBER 1. Goal setting discussion for 2012 DECEMBER 1. Establish and recommend goals and work plan for 2012 A enda Item 4A: Hazelnut Park Land Purchase Background Proposal EN HILLS MEMORANDUM DATE: November 15, 2010 TO: Honorable Mayor and City Council Members FROM: Patrick Klaers, City Administrat SUBJECT: Hazelnut Park Expansion Item For a number of years, Trinity Lutheran Church has been allowing the City to use some of their property for park and recreational purposes. For at least the last two y ears, the City and Trinity Lutheran Church have been in discussions about the City purchasing some of this property from the Church. The intent would be to add the newly acquired property to Hazelnut Park. The City Council has talked about this possible acquisition at a number of meetings this summer and fall. The direction from the Council to staff was to work with the Church representatives to negotiate a fair price for the land and that the final agreement needs to include a provision for access and parking that would be recorded against the Church property. Staff met with Church representatives on October 28, 2010 to further discuss this possible property acquisition. Based on the City Council discussion at its Julys 9, 2010 work session, staff offered $174,000 for 70,000 square feet of land. After some "give and take staff and Church representatives agreed to take a $3.00 per square foot proposal ($21 0,000 for a 70,000 square feet (approximately) see attached map) back to the Council and the Church Board. With this purchase the Church would formally agree to allow public access and use of the Church parking lot for park and recreational purposes. The City Attorney would draft this agreement. All other current terms and conditions for use and maintenance of the parking lot will remain unchanged. When and if an improvement of the parking lot is necessary, both parties will jointly discuss that situation then. Parks and Recreation manager Michelle Olsen has advised me that it would cost up to $21,000 to irrigate the soccer field and another $2,000 per year to maintain the field. Recommendation Staff recommends the City move forward with this approximately 70,000 square foot land acquisition ($3.00 per square foot) subject to a parking lot access and use agreement being entered into by both parties. Funding for this project would come from the Permanent Improvement Revolving fund in 2011. Agenda Item 4B: 2011 Committee Calendar �S DEN HILLS PTRC 2011 Schedule Meeting dates, times and locations are subject to change. Tuesday *January 11 6:30 P.M. City Council Chambers Tuesday February 15 6:30 P.M. City Council Chambers *Monday March 14 5:00 P.M. City Council Chambers Tony Schmidt Regional Park Saturday April 16 9:00 A.M. Earth Day Clean Up Event Tuesday April 19 6:30 P.M. City Council Chambers Tuesday May 17 6:30 P.M. Cummings Park Pavilion Tuesday June 21 *5:45 P.M. Park Tour Tuesday July 19 6:30 P.M. TBD Possible Committee BBQ Tuesday August 16 NO MEETING Tuesday September 20 6:30 P.M. TBD Possible Park Site Tuesday October 18 6:30 P.M. City Council Chambers Crepeau Nature Preserve Saturday October 29 9:00 A.M. Buckthorn Removal Day Tuesday December 20 6:30 P.M. City Council Chambers Regular Meeting Date moved due to Holiday City Council Meeting Conflict JOINT PTRC /COUNCIL MEETING Earlier time in order to get to all park sites