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Home My WebLink About2C, Review of the 2011 Proposed Fee Schedule�I�EN HILLS Request for Council Review Prepared By: Rebecca Brazys, Deputy Clerk Susan Iverson, Director of Finance and Work Session Date: January 18, 2011 Administrative Services Review of Proposed 2011 Fee Schedule Discussion Topic: Several changes are being proposed for the 2011 Fee Schedule. This was originally presented at the Council's December 13, 2010, meeting, but Council requested this item be presented at a work session for further review. Supporting Documents: 1. Memorandum dated January 18, 2011, from Rebecca Brazys and Susan Iverson. 2. Proposed 2011 Fee Schedule with new rates and current rates for comparison. DATE: January 18, 2011 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Rebecca Brazys, Deputy Clerk Susan Iverson, Director of Finance and Administrative Services SUBJECT: 2011 Fee Schedule Background At the December 13, 2010, Council meeting, Council requested that the 2011 Fee Schedule be brought to the January 18, 2011, Work Session for discussion. Discussion RDEN HILLS MEMORANDUM Attached is the proposed fee schedule for 2011. Please see the information below on the proposed changes in each category. On the attached schedule, the new rate is highlighted in yellow and the old rate black lined. II. Building Construction We have not increased our building permit fees since 1997. Staff recommends that we adopt the fees according to the 2010 State Statute 3268.153. (Roseville, Mounds View, and Shoreview have already adopted these fees.) V. Parks and Recreation Fees Parks and Recreation fee increases are minimal. The only fee that is changing is the Community Garden Plot fee. We had comments from three to four residents who felt the fee was high. Staff researched surrounding communities and found that $32.00 would be a comparable price. This is a $3.00 decrease. We have 21 plots available and the cost to maintain those plots includes tiller rental and labor, garden layout, and maintaining water. In addition, the question was raised as to why the nonprofit residents were paying less than residents for picnic shelter pavilion rentals. Over the past ten years, nonprofit organizations had no fees charged for all picnic pavilion rentals. Last year, staff implemented non profit fees because there were no fees charged. The fees proposed for 2011 are the new fees that were instituted in 2010. Non profit groups that typically utilize this are Cub Scout groups, athletic associations, and church groups. If Council is interested in eliminating the non profit discount, staff is not opposed to the change. We would simply charge for resident versus non resident. It is not common to have a non profit exclusion discount for rentals in the surrounding communities. VI. Planning and Zoning The fee for Planned Unit Development Final Plan review was increased from $200 to $250 in order to bring it in line with the fee for Site Plan Review. A PUD Final Plan review is a Site Plan Review for a particular phase of an approved Master PUD Plan. Site Plan Reviews and PUD Final Plan Reviews follow the same City procedures and require the same amount of notification and staff time. It is logical that the fee for these two types of land use requests be the same. The erosion control permit fees are intended to cover staff time to review and process the permit application, as well as site inspections completed by the Ramsey Conservation District (RCD.) The City has an agreement through the end of 2011 with the RCD to complete inspections on sites with erosion control permits. Inspections are completed every two weeks and after a rainfall event a half -inch or greater, as required by the City's Municipal Separate Storm Sewer Systems (MS4) permit with the Minnesota Pollution Control Agency. Over this last year, it was determined that the permit fee was not covering the cost of inspections, particularly on smaller sites, therefore the fee was adjusted to cover these costs. An escrow is also included in the fee schedule. The escrow is used if the permittee does not comply with erosion control corrections that have been identified and required following an inspection, and the City must hire a contractor to complete these corrections. The escrow, or balance thereof, is refunded when the permit is closed out. VII. Utility Hook -up Charges Water permits, state surcharge and Sewer permits, state surcharge increases are due to a change in the state charge. This is not an Arden Hills fee, but passed on through to the state. XIV. Recycling Fees and Bins The recycling fees remain the same. The only change was to the wording for the one free bin per household and new language for the $6.00 fee indicating "for each additional bin." Council Action Requested Staff would appreciate Council's input on the attached fee schedule proposed for 2011. If the Council would like staff to do further research on any particular fee, the proposed schedule could be recommended for approval at the January 31 Council meeting and those fees, for which Council wishes additional research could be brought to a future work session. Administrative Dogs/Cats Licenses Dogs/Cats Duplicate Tags Dogs/Cats Boarding Dogs/Cats Impoundment Fee Dogs/Cats Surrender Fee Dogs/Cats Residential Kennel License Dogs/Cats Dangerous Dog Fee Copying Minutes, City Council Meetings Copying Minutes, Planning Commission Meetings Copying Agendas, City Council Meetings Copying Agendas, Planning Commission Meetings Council Meetings Copying Agenda Packets, Planning Commission Copying General Assessment Search Building construction Building Permits Permit Fee Building Permits Plan Review Fee Building Permits Re-inspection Building Permits Manufactured Home Location, Swimming Pools, and Demolition Building Permits Special Investigations HILLS City of Arden Hills Ordinance Appendix A 2011 Fee Schedule (Revised December 2010) Two years (Pro-rated for second year $12.50) Each Each Annual Annual Annual Annual Annual Annual Copying Agenda Packets, City Annual Annual Any Size $25.00 $6.00 $18.00 per day $42.00 $24.00 $20.00 $60.00 $66.00 $53.00 $13.00 $6.50 Cost based on per sheet, staff labor, and postage Cost based on per sheet, staff labor, and postage $0.25 per side $50.00 per half hour Fees shall be based according to the 2010 State Statute 326B.153 and are determined by the City's Building Official Fees based on Table 1A of 1997 UBC and are determined by the City's Building Official 65% of Building Permit Fee $38.00 $52.00 100% of Permit Fee rage 1 of 10 Building Permits State Surcharge Plumbing Permits Minimum Fee Plumbing Permits Residential Plumbing Permits Non- Residential Plumbing Permits State Surcharge Electrical Permits Minimum Fee Electrical Permits Maximum Single Family Dwelling Fee Electrical Permits State Surcharge Electrical Permits General Mechanical Permits Minimum Fee Mechanical Permits Residential Mechanical Permits Non- Residential Mechanical Permits State Surcharge Fire Protection Permits Permit Fee Fire Protection Permits Plan Review Fee Fire Protection Permits Re- inspection Fire Protection Permits State Surcharge 1. On-sale On-sale On-sale On-sale Liquor Licensing On-sale, Sunday Off-sale Club Fee On-sale, Malt Beverage Off-sale, Malt Beverage On-sale, Wine 1,999 square feet (SF) or less 2,000 (SF) 2,999 (SF) 3,000 (SF) 3,999 (SF) 4,000 (SF) or more .0005 x Project Value or $5.00 ($0.50), whichever is greater $38.00 1.25% of Project Value $50.00 .0005 x Project Value or $5.00 ($0.50), whichever is greater $35.00 See Exhibit "A" attached to fee schedule $38.00 1.25% of Project Value $150.00 $0.50 2% of Project Value $38.00 $3,300.00 $4,400.00 $5,500.00 1.25% of Project Value $50.00 .0005 x Project Value or $5.00 $0.50, whichever is greater Fees shall be based according to the 2010 State Statute 326B.15 3 and are determined by the City's Building Official Fees based on Table 1A of 1997 UBC and are determined by the City's Building Official 65% of Permit Fee .0005 x Permit Fee or $5.00, $0.50 whichever is greater $6,600.00 $200.00 $200.00 $300.00 $120.00 $40.00 $2,000.00 (or half of on-sale license fee, whichever is less) Page 2 of 10 Strong Beer Investigation Fee Minor Consumption Violation with Server Training Minor Consumption Violation without Server Training Zoning Ordinance Municipal Code Comprehensive Plan Color Maps (8.5 x 11) Color Maps (11 x 17) Street Maps As-Builts (11 x 17) s and Ordinances V. Parks Recreation Bali Field Rental, Unlighted Bali Field Rental, Lighted Ball Field Tournament Fee (Adult), Full Maintenance Bali Field Tournament Fee (Adult), Minimum Maintenance Warming House Rental/Ice Rink Rental Picnic Shelters, Resident Picnic Shelters Non-Resident Picnic Shelters Resident Non-Profit Picnic Shelters Other Non-Profit Picnic Pavilions Resident Picnic Pavilions Non-Resident First Violation Second Violation Third Violation Fourth Violation First Violation Second Violation Third Violation Fourth Violation Per four hour time block. Tournament fees are extra. Per four hour time block. Tournament fees are extra. Includes all day maintenance staff on site Includes prep for fields and midday drag of fields Only allowed during non-public use hours Includes up to three picnic tables one trash container Includes up to three picnic tables one trash container Includes up to three picnic tables one trash container Includes up to three picnic tables one trash container Includes up to five picnic tables three trash containers Includes up to five picnic tables three trash containers $1,000,00 $1,500.00 $2,000.00 and may be subject to license revocation No Charge (as part of On-Sale Wine License) $1,000.00 $1,500.00 $0.25 per side $150.00 $100.00 $500.00 $500.00 $2.00 $4.00 $2.00 Based on number of copies and staff time $40.00 per day applicable tax $80.00 per day applicable tax $500.00 per day $100.00 damage deposit applicable tax $300.00 per day $100.00 damage deposit applicable tax $25.00 $100.00 damage deposit applicable tax $35.00 per day applicable tax $50.00 per day applicable tax $10.00 per day applicable tax $35.00 per day applicable tax $50.00 per day $100.00 damage deposit $50.00 key deposit applicable tax $65.00 per day $100.00 damage deposit $50.00 key deposit applicable tax Page 3 of 10 Picnic Pavilions Includes up to five picnic tables Resident Non-Profit Picnic Pavilions Includes up to five picnic tables Other Non-Profit three trash containers Additional Picnic Tables Additional Trash Container Community Garden Plot One Plot Community Garden Plot Second Plot Room Rental City Hall, Community Room Room Rental City Hall, Small Conference Room Equipment Rental DVD, VCR, T.V. Final Plat Lot Split/Minor Subdivision Rezoning Comprehensive Plan Amendment Annual Room Rental Damage Deposit Required three trash containers For every two extra tables $5.00 applicable fax One additional trash container for every two additional tables Annual Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). VI. Planning and Zoning (Each separate land use request shall be charged a separate fee even if submitted on the same application. In addition to the application fee, all planning cases are subject to a minimum escrow fee to cover any consulting costs the City may incur. Ad(litional charges may apply if the consultmg costs exceed the escrow amount. The escrow may be waived, reduced, or increased by the City Planner on a project by project basis.) Description Escrow Fees Initia 1 Apillictition Fees Preliminary Plat Administrative Fee $600.00 $25.00 per lot $1,500.00 Escrow Administrative Fee Escrow Administrative Fee Escrow Administrative Fee Escrow Administrative Fee $25.00 per day $100.00 damage deposit $50.00 key deposit applicable fax $50.00 per day $100.00 damage deposit $50.00 key deposit applicable fax No additional cost $32.00 $35.00 applicable fax $16.00 $17.50 applicable fax Daytime usage: No charge Army National Guard: No charge City Government: No charge Resident, Non-profit: $60.00 Resident, For-profit: $70.00 Non-Resident, Non-profit: $100.00 Non-Resident, For-profit: $130.00 applicable tax) Daytime usage: No charge Army National Guard: No charge City Government: No charge Resident, Non-profit: $25.00 Resident, For-profit: $30.00 Non-Resident, Non-profit: $40.00 Non-Resident, For-profit: $50.00 applicable tax) $100.00 $10.00 applicable fax $400.00 $25.00 per lot No charge $450.00 $1,000.00 $600.00 $1,000.00 $600.00 Page 4 of 10 Page 5 of 10 Escrow $1,000.00 Variance Administrative Fee $300.00 Escrow $600.00 Conditional Use Permit or Amendment Administrative Fee $300.00 Escrow $600.00 Interim Use Permit or Amendment Administrative Fee $300.00 Escrow $600.00 Planned Unit Development Master Plan Administrative Fee $600.00 Escrow $2,000.00 Final Planned Unit Development Administrative Fee $250.00 Sam Escrow $600.00 Planned Unit Development Amendment Administrative Fee $350.00 Escrow $2,000.00 Planned Unit Development Concept Review Administrative Fee $300.00 Escrow No Charge Vacation of Easement Administrative Fee $400.00 Escrow $600.00 Site Plan Review Administrative Fee $250.00 Escrow $600.00 City Code Amendment Administrative Fee $600.00 Escrow 1 $1,000.00 Zoning Code Amendment Administrative Fee $600.00 Escrow $1,000.00 Zoning Letter Per half hour $50.00 $50.00 per half hour after one hour of staff research time Land Use Requests Not Already Specified Administrative Fee (Escrow may also apply) $200.00 Zoning Permit New Fence Construction or Expansion $50.00 for first 100 lineal feet $10.00 each additional 100 lineal feet, or fraction thereof Zoning Permit New Driveway Construction or Expansion $50.00 for first 1,000 square feet $10.00 each additional 1,000 square feet, or fraction thereof Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $10.00 Home Occupation I Permit No charge Home Occupation II Permit Consulting fees and administrative escrow $350.00 Right-of-Way Permit Per Excavation $175.00 Erosion Control Fees Less than one acre Staff costs for conducting the inspections Escrow $3,000 I acre $550.00 $300.00 Erosion Control Fees One to five acres Staff costs for conducting the inspections Escrow $3,0001 acre $800.00 $700.00 Erosion Control Fees More than five acres Staff costs for conducting the inspections Escrow $3,000 I acre $1,200.00 $1 Page 5 of 10 Grading Fee 50 cubic yards or less Grading Fee 1,001 to 10,000 cubic yards Grading Fee —10,001 or more cubic yards Grading Fee 51 to 100 cubic yards Grading Fee 101 to 1,000 cubic yards Staff costs for reviewing grading plans and conducting inspections Staff costs for reviewing grading plans and conducting inspections Staff costs for reviewing grading plans and conducting inspections Staff costs for reviewing grading plans and conducting inspections Staff costs for reviewing grading plans and conducting inspections Appeal of Administrative Zoning, Sign, or Subdivision Decisions U tility Hookup Char Water Permits Service Installation/Repairs/Alteration Water Permits Interior Plumbing, New Home Water Connection Fee, New Water Turn On/Off, Temporary Water Permanent Disconnect Curb Box and Service Lead, 1" Service Connection on Unsurfaced Street Restoration of Typical Road Mix Street Restoration of Higher-Type Street Larger than 1" Service Connection Water Permits Plan Check Fee Water Permits Re-inspection Water Permits State Surcharge Water Meter/Spacer Charges Customer Requested Water Meter Accuracy Test Water Meter/Spacer Charges 3/4" x 7 1/2" Meter Cost of staff time to prepare appeal information Per inspection Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test No charge $30.00 $50.00 $75.00 $75.00 for first 10,000 cubic yards $30.00 each additional 10,000 cubic yards, or faction thereof additional plan review fee of $50 per hour (minimum charge of half hour) $100.00 $38.00 $38.00 $83.00 $38.00 $205.00 $155.00 $100.00 Set by Engineer Set by Inspector Set by Inspector $38.00 $380.00 .0005 x Project Value or $5.00, $0.50 whichever is greater $130.00 Page 6 of 10 Water Meter/Spacer Charges 3/4" x 9" Meter Water Meter/Spacer Charges 1" Meter Water Meter/Spacer Charges Greater than 1" Water Connection Fee Connection fee for previously un-served or expanded lots Water Availability Fee New or Additional Connections Sewer Connection Fee Connection fee for previously un-served or expanded lots Sewer Availability Fee New or Additional Connections Sewer Permits Service Installation/Alternations/Repairs Sewer Permits Plan Review Fee Sewer Permits Reinspections Sewer Access Charge Sewer Permits, State Surcharge Sanitary Sewer Utility Prohibited Sump Pump Connection Surcharge 3/4 Hydrant Meter Rental 3" Hydrant Meter Rental Boutique/Garage Sale Casual Roadside Stands Tent Permit Sidewalk Sales Business Licensing Amusement Facilities Miscellaneous/Retail Activities The units are based on the Metropolitan Council's formula for calculating new sewer availability charge (SAC) units The units are based on the Metropolitan Council's formula for calculating new sewer availability charge (SAC) units Per inspection Set by Met Council Annually No monthly fee if returned within 7 days No monthly fee if returned within 7 days Application/notification of City Hall required Application/notification of City Hall required Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. $405.00 $430.00 Contact Public Works for Quote $800.00 per acre or portion thereof $300.00 per unit $800.00 per acre or portion thereof $300.00 per unit $38.00 Set by Inspector $38.00 per hour $2,100.00 (for 2010) .0005 x Project Value or $5.00, $0,50 whichever is greater $100.00 per month $10.50 for permit $100.00 deposit $25.00 per month rental water usage $10.50 for permit $800.00 deposit $25.00 per month rental water usage No charge No charge $50.00 $50.00 $100.00 Page 7 of 10 Business Licensing Wholesale Bulk Fuel Storage Liability insurance required $200.00 Business Licensing Hotel/Motel $6.00 per room Business Licensing Courtesy Bench, Non-advertising $25.00 Business Licensing Courtesy Bench, Advertising $75.00 Business Licensing Mechanical/Electronic Devices Includes musical devices, amusement rides, bowling alleys, etc. $15.00 per location $15.00 per machine Business Licensing Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), other retail goods not listed $50.00 Business Licensing Restaurants, Cafes, Coffee Houses, etc. $20.00 per 1,000 square feet, or fraction thereof Business Licensing Restaurants, Drive-Thru $300.00 Business Licensing Service Stations $100.00 Business Licensing Grocery $20.00 per 1,000 square feet, or fraction thereof Charitable Gambling Permit Per Minnesota State Statute, Chapter 349 Includes investigation fee $150.00 Tobacco Sales License Includes investigation fee $200.00 Fireworks Sales As part of existing business $100.00 Fireworks Sales Exclusive Business $350.00 Massage Therapist Annual Fee, Includes investigation fee $50.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $150.00 Solicitors, Peddlers, Transient Permit For-Profit Organizations Please reference Section 350 of the Municipal Code for more information $150.00 background investigation $100.00 per month permit fee Solicitors, Peddlers, Transient Permit Non-Profit Organizations Please reference Section 350 of the Municipal Code for more information No charge Page 8 of 10 Ix. Si Initial Fee Permanent Signs, Annual Renewal Temporary Signs Signs, Impoundment Signs, Impoundment Signs, Impoundment Third Offense x. Miscellaneous Fees Rubbish Hauler Recycling Hauler Contractor License Miscellaneous Permit Fee Staff Research Penalties for Late Payment Tobacco Sales, Illegal Tobacco Sales, Illegal Tobacco Sales, Illegal Candidate Filing Fee Insufficient Funds/Returned Check Fee Rental Registration Fee Rental Registration Penalty Fee Residential Contractor License Check Business Subsidy Application Fee Construction Activity Waiver C False Alarm Fees False Alarm False Alarm False Alarm XII. Investigation Fees Tobacco, Liquor, Charitable Gambling, Solicitor's Permits Residential Water Per Quarter: Base Charge Over Base 10,001 to 35,000 gallons Per Sign Per Sign, 100 square feet or less (maximum allowable size) First Offense Second Offense 'wits Annual Annual Annual For all other permits not listed Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City First Offense Second Offense Third Offense Required to reimburse City for full cost of review Per Waiver Application First three alarms Four through fifteen alarms Over fifteen alarms $50.00 $20.00 $50.00 $25.00 $50.00 $100.00 $150.00 $150.00 $50.00 $38.00 $50.00 per half hour 10% of license fee or $30.00, whichever is greater $100.00 warning Suspension of license for remainder of calendar year Revocation of license for one year $2.00 $30.00 $40.00 per rental unit $80.00 per rental unit $5.00 $2,000.00 $10,000.00 escrow $250.00 No charge letter $50.00 per alarm $150.00 per alarm $150.00 $35.96 $3.07 per 1,000 gallons Page 9 of 10 Over Base Greater than 35,000 Gallons Standby Water Test Residential Sanitary Sewer Per Quarter: Base Charge Over Base Greater than 35,000 Gallons Residential Surface Water Per Quarter: Residential (Senior Non- Senior) Residential Townhomes Apartment Commercial Water Per Month: Base Charge Base Charge Base Charge Base Charge Base Charge Base Charge Base Charge Apartment Recycling Bin Undeveloped Land Base Charge Base Charge Base Charge Over Base 3,334 to 11,667 gallons Over Base Greater than 11,667 Gallons Standby Average Commercial Sanitary Sewer Per Month: Commercial Usage Mobile Home/Apartment Commercial Surface Water Per Month: Industrial and/or Commercial Per Residential Parcel with curbside recycling Per Residential Parcel without curbside recycling Fee set by MN State Health Dept Annual Annual 3/4" Meter Size or Smaller 1" Meter Size 1.5" Meter Size 2" Meter Size 3" Meter Size 4" Meter Size 6" Meter Size 8" Meter Size 10" Meter Size 12" Meter Size Water Test Fee set by MN State Health Dept One bin provided free of charge to each household $5.37 per 1,000 gallons $6.74 per account $1.60 $82.23 $4.74 per 1,000 gallons $9.89 per lot $12.82 per unit $80,69 $11.99 per month $21.91 per month $40.80 per month $62.69 per month $130.58 per month $193.27 per month $318.63 per month $637.26 per month $903.66 per month $1,279.75 per month $3.07 per 1,000 gallons $5,37 per 1,000 gallons $18.98 per account $0.53 per month $5.13 per 1,000 gallons $29.65 per unit $26.89 $41.99 per acre $4.94 per acre $40.65 $1.70 $6.00 for each additional bin Page 10 of 10