HomeMy WebLinkAbout7G, Emergency Management�
EN HILLS
Request for Council Ac�ion
Prepared By: Greg Hoag
Council Me�ting �afe: July 28, 2Up8
Purchase of additio�al 8Q0 MHz radios for Arden Hilts Eme�gency Managemen#
Sudgetecf Amaunt:
$4,OOU.OD (2009 CIP)
Recommendatian:
Actual Amounf:
�ssso.oa
Staff recammends the purchase of six additional 800 MHz partable radios.
Supparting Documents:
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Fund'tng Source:
Public Safety Capital
Memorandum dated July 28, 2008 from Pu�lic Works �irector_
E-rnail to Greg Hoag frorn Scott Williams daied May 16, 2E7Q8, Regarding the closeout of
Federaf Homeland Security Gra�t.
� EN I�ILLS
MEMORANDUM
DATE: J�aly 2S, 20D8
TO: Honorable Mayor and City Councii
Ron Moorse, City Adznznistrator
FROM: Greg Hoag, Public Works Director
St7BJECT: Purchase of additional 800 MHz Portable Radios for Arden Hills
E��ergency Mai�agement
BACK�RQUND
At the March 3 l, 2008 City Council meeting, Council autk�orized the purchase of four 800 MHz
radios for emerge�cy manageinent use in Arden Hills. In 20f}4 Ramsey County submitted for a
Federal Homeland Security Grant to off set tl�e eosts ofthe equipme�t and radios needed for the
County wide 800 MHz project. The County received this grant and has used it as a$1,092.0(�
deduction in �he cost of each radio purchased. The County is also crediting eac� radio purchase
wath a$903.00 CoUnty subsidy for a total credit of � 1,995.00 for each of the radios purehased.
In 20�4 Arden Hills identifie� a total af 76 radios as the potential needs for the city. To date the
Lake Johanna Fire Departme�t has purchased 2� of tnese radios for their use and the �se of the
North Suburban Hazardous Matez-�als team, the Ramsey County Sheriffs Department has
purchased 9 radios, and the City of Arden Hills has purchased 4 radias for a total of 34 rac�ios
from the originai allacat�on rec�uest of 76.
Staff was notified via e-mail (attac�ed) on May 1 b, 2008 hy Scott Wi�liams, Ramsey County
Directo� of Emergency Communicatior�s that the funds from th� Federal Homeland Secuz7ity
Grant from 2004 wou�d �nost likely not be availahle after 2008 as the Co�nty is in th:e pracess of
closing out finaJ purchases re�ati�g to this Grant. The cost of a new radio is $3,093.34 each, less
the fi.�nding from the FEMA Grant and County subsidy of $1,995.00, the to�al cost per radio is
$ I,098.34. As part of the 2008-�412 Capital Irnprave�ent PIan the purchase of 800 MHz
portable radios for tlae years 2008 and 2009 were pIanned and budgete� %r $4,000.00 in each
year. The cost to the city for the four radias purchase� in April was $3,593.3b.
In the event of a large scale disaster the initial four radios would be assig�ed for use in the City
Emergency Operations Center {EOC) by the Incident Coxraax�an:d Staff. The Purchase of six
additional radios would allow our Public Works and Building Inspection Departments to have
radios in the fieId ciuring a disaster event, allowing them to comrnunieate with the EOC and other
Public Safety organizations.
Page 2
STAFF RECOMMENDATION
Staff is recommending the purchase of six addit�anal raciaos at this time. Total cost to the City
far the six radios is $6,590_04_
The County anc� FederaI Ho�neland Security Grant subsides are only applicable to purchases
made before the end of 2008, which amount to an additional savings of $1,995.00 per radio. Tf
we deIay this purchase ta 2009 the additional cost to ihe City will be $1 �,970 for the six radios.
REC�MII�IENDED C4UNCIL ACTION
A�thoriz� staff to purehase an additional six 8f}0 MHz portable radios for Ernergency
Management, to be funded from the �ublic Safety Capital �und.
Gre Hoa
Fram: Williams, Scott (Scoft.Wiiliams@CO.RAMSEY.MN.I�S]
Sent: Friday, May 96, 20Q8 4:42 PM
To: Greg Hoag
Subject: Radio Suiasidy
Greg:
The subsidy for public safety 800 MIiz radios is being paid for by fi.he grants and bonds
that funded the construction of the 800 NiHz system. As the project wraps up, the funds
for subsidizing radios will no longez be availahie_ I don't have an exact timeframe wh.en
�hat will l�e, bu� it coulci be as early as this fa31 (it depenc�s an how long i� takes to
clos� oufi the final contracts}_ I� is unlikely there will be any tunds remaining to
subsidize radios in 2D09.
In order to be eiigable for the subsidy, th� radios have to be for public safety purposes
{this includes emergency management).
I hope tk�.is answers the questian from your voicemail. Call or e-mail if you ha�re further
questions.
Scott A. Williams
Director of Emergency Communications
Ramsey County Emergency Communications Center
388 13th Street
St. Paul, MN 55i01
Office: 651-2&6-772�
FAX: 651-256-771�
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