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HomeMy WebLinkAbout5B, Accounting Analyst Job Description� EN HILLS Request for Council Action Prepared By: Sue Ivarsor�, Director of Finance and Administrative Services Council Meeting Date: January 31, 2011 Approve Job Description for Accounting AnaIyst Position Budgeted Amaunt: Actual Amount: Funding Spurce: NA NA NA Recoxnmendation: Motion to approve the Accounting Analyst job description as presented. Supportis�g Docaments: l. Memarandum dated January 31, 2011 frorr� Sue Iverson. 2. Accounting Analyst job description. � EN HZLLS MEMORANDUM DATE: January 31, 2011 TO: Honorable Mayur and C�fy Councilmembers �'� Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUSJECT: Accounting Analyst Job Description Back�round At the November 15, 201 Q, meeting, the Ciiy Council directed staff to f 11 the posiiio� of Accounting Analyst. On January 19, 2Q11, the City Council appointed Ashley Bertrand to �he position. An updated job description has been prepared and reviewed by the Personnel Comzanitiee for approval by the City Council. Recommenc�ation Motion to approve the Accounting Analyst job description as presented. � EN HILLS 201 'f CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Accounting Analyst Department: Finance Depar�ment Accountable ta Director of Finance and Administrati�e Services Positions Supervised: None Status: FuH-Time, Exempt SUMMARY Under the general superuision of the Director of Finance and Administrati�� Services, the Accounting Analyst is a professional position responsible for maintaining the fnancial system, i�tcluding the reconciliaiion of general ledger accounts and mon#hly reporting, and administering �ayroll and associated benefi# functio�s. This pos�tion has access to pri�ate employee da#a and is classified confidentia�. ESSENTIAL FUNCTIONS OF THE POSIT[ON • Administers the integrated �inancelPayroll computer system and is the main contact with Springbroo[c software support staff on maintenance and issues. Pro�ides �nternal support for the financ�allpayroll software. • Processes mon#hly journal entries. • Prepares and distributes monihly fnanc�al reports to depa�tmenf d irectorslmartagers. • Prepares reports for auditors at year-end (audif work papers). Examples include: #ax revenue receivable, special assessmenis, accaunts payablelaccaunts receivable summary and detail, etc. Assisfs in the preparation of the Comprehensi�e Annual Financial Report (CAFR}. • Re�iews check paymenis and relafed accounting codes prior to func�s being disbursed. • Implementing and maintaining a purchase order sys#em. • Implementing and maintaining an EFT vendor payment sysfem. • Pro�ides backup support to the Utili4jr B�Iling function, Accounts Recei�able and the FEnance Analys#. • Assists in the preparation of the annual budgei and Capital Improvement Plan (CIP). • Performs in#ernal aur�iting procedures as assigned by the Direc#or of Finance and Administrati�e Services. • Adminis�ers #h� City payroll system. Includes the estahlishmenf of direct deposits, accruafs for �acation and sick ieaue, and recur�-ing entries for deductions and benefits. {Re�iews employer benefits and employee deductions.) • Processes Public Employee Retirement Associafion {PERA) deductions and files deduct�onlbenefit reports as well as the demogra�hic changes. Produces and files the annual PERA exceptions report. • Pro�ides customer seruice to employees wi�h questions related #o pay, deductions, benefits, and lea�e accruals. • Upda�es the HRIPR system with new pay and benefit rate changes and coordina�es with Human Resources, the disbursement and t�pdating of informatian rela#ed to the Benefit Enrollmeni Form, which is processed annually with benefit, insurance, HSA, and flexib[e spending amount changes. • Processes W-2's and 1099's. • Complefies financial information on employment verifications and verifies unemployment notices. • Produce payrall reports. • Creates and updates forms, as necessary, to aid in #t�e collection of financ�al related data. • Maintains the confiden�ial nature relat�d to payroll and emp[oyee benef�ts. • PerForms a[I other related duties and responsibilities as may be required. QUALEFICATION REQUIREMENTS To perForm this job successfully, an indi�idual must be able to perForm each essentiaf duty satisfac�orily. The requirements fisted below are representative of the icnowledg�, sk[II, andlor ability required. Reasonable accommoda�ions may be made to enable indi�iduals with disabilities to pe�form the essential functions. EDUCATI4N andlor EXPERIENCE Minimum Requirements: • Four-year degree ir� Accounting, Finance, or a relaied field; or two-year accounting degree plus three years experience in accounting/payroll. • Experience constructing complex spreadsheets (MS Excel preferred). Desired Qualificafions : Four-year degree in Accounting. • One year or more experience with integrated payroll system. • One year or more experience analyzing general ledger accounts and preparing journal entries. � • One year or more preparing audit work papers. • Advanced knowledge of spreadshee# and database applica�ions (tables, complex formulas, database creafion). • Go�ernmental accounting experience. • Knowledge of Springbrook Software. LANGUAGE SKILLS Ab�lity to read and interpret documenfis such as fi�ancial reports, operati�g and maintenance instructions, laws, poficies, and regulations, contracts, and procedure manuals. Abi[ity to prepare reports and correspondence. Abil�ty fo cammunicate effecti�ely both orally and in writing with supervisors, City staff, auditors, elected officials and the general public. MATHEMATlCAL SKILLS Ability io make arithmetic computatians using w�ole r�umbers, fractions and decimals. Ability to compute rates, ratios, and percentages. OTHER KNOW�.EDGE, SK[LLS, AND ABILITIES • Knowledge of advanced accounfing practices and procedures. • Knowledge of payroll practices and procedures including Federal and State laws in relation io payroll. • Ad�anced knowledge of computers and software app[ications, including word and excel. • Ability to operate various types of office equipment. • Proven excellenf cus#omer service skills via phor�e and in person. PHYSICAL DEMANDS The physical demands described here are representa�i�e of fhose that mus� be met by an empfoyee to successfuily perform the essential functions ofi this job. Reasonable accommodatiorts may be made to enable indi�iduals wit� disabilities to perForm the essential functions. While per�orm�ng fhe duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; sit; and talk or hear. The employee frequenfly is required to sit. The smpfoyee is occasionally required to star�d; walk; reach with hands and arms; stoop; kneel; crauch; or crawl. The employee must occasionally lift andlor move up to 10 pounds and occasiona[ly lift andlor move up io 25 pounds. Specific vision abilities required by this job include clos� �ision, distance vision, colar vision, periphera! �ision, depth perception, and the ability to adjust fiocus. CERTIFICATES, LICENSES, REGISTRATIONS • Minnesota Class D Dri�ers License. WORK ENVlRONMENT The work environment characteristics descri�ed here a�-e represertfafi�e employee encounters accommodations mar essential functions. while perForming fhe essential functions of this job. be made to enable individuals with disabilities #� of those an Reasonable perform the The noise le�el in ihe work en�ironment is usualfy moderate.