HomeMy WebLinkAbout01-10-11-R , .AREN HILLS
Approved: January 31, 2011
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JANUARY 10, 2011
7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City _
Council meeting at 7:00 p.m.
Present: Mayor, David Grant, Councilmembers, Fran Holmes, Brenda Holden, and
Ed Werner.
Absent: None
Also present: City Administrator Patrick Klaers; Parks and Recreation Manager Michelle
Olson; City Planner Meagan Beekman; Director of Finance and Administrative Services
Sue Iverson; Community Development Director Jill Hutmacher; and Recording Secretary
Tina Borg.
PLEDGE OF ALLEGIANCE
Mayor Grant stated that he, along with Councilmembers Holmes and Werner, took their Oath of
Office prior to the beginning of the Council meeting. The video recording of the Oath of Office
ceremony will precede the rebroadcast of the Council meeting.
1. APPROVAL OF AGENDA
Councilmember Holden requested Discussion of the Council Retreat be added to the Agenda as
Item 7D,
Councilmember Holmes requested Item 4B and 4C be pulled from the Consent Calendar.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to Approve the Agenda as amended. The motion carried unanimously
2. PUBLIC INQUIRIES/INFORMATIONAL
PUBLIC
Mayor Grant opened the Public Inquiries/Informational at 7:03 p.m.
ARDEN HILLS CITY COUNCIL--January 10, 2011 2
2. Public Inquiries/Informational (continued)
Mr. Ned Moore, 3500 38d`Avenue South, Minneapolis, read a tribute to Chris Lustig who had
passed away.
Mr. Chuck Mertensotto, 3473 Lake Johanna Blvd, Arden Hills, remembered Chris Lustig and
the work she did for the residents of Arden Manor. He suggested a tree be planted in the Arden
Manor Community in her honor and asked the City to consider contributing to this.
Mr. Gary Babcock, 1913 Todd Court,Arden Hills, remembered Chris Lustig and her
contributions to Arden Manor.
Mayor Grant remembered Chris Lustig and her contributions and commitment to the residents of
Arden Manor and Arden Hills.
Councilmember Holden remembered Chris Lustig and stated her cheery mood would be missed.
Mayor Grant closed the Public Inquiries/Informational at 7:10 p.m.
A. TCAAP Update
Community Development Director Jill Hutmacher stated that according to Kevin Legare,
General Services Administration (GSA), the GSA is currently negotiating environmental
covenants with the Minnesota Pollution Control Agency (MPCA). The environmental covenants
will be included in the Invitation for Bids (IFB) document. The City understands that the MPCA
has reviewed and provided comments on the environmental covenants and the MPCA is awaiting
a response from the GSA. The City will have an opportunity to review the IFB and the
environmental covenants prior to the IFB's public distribution. In November, Mr. Legare
indicated that the IFB should be ready for distribution in February. The schedule may change if
the environmental covenant negotiations take longer than anticipated. Mr. Legare has suggested that a conference call be scheduled for some time in the next few weeks.
3. APPROVAL OF MINUTES
Councilmember Holden requested the way a split vote is noted in the minutes be changed to
reflect the nay votes only and list this right after the vote. It used to be listed this way and it
would also reduce the amount of paper that is used.
Councilmember Holmes asked if the Council could make it a rule that all minutes had to be
presented to the Council within two (2)months.
Mayor Grant stated the Council could make a rule or set a policy that all minutes had to be
presented to the Council for approval within four(4)to six (b) weeks.
Councilmember Holmes stated she would like to set this rule at this time.
ARDEN HILLS CITY COUNCIL—January 10, 2011 3
3. Approval of minutes (continued)
A. February 1, 2010, Special City Council Meeting
B. March 29, 2010, City Council Worksession
C. June 14, 2010, Closed City Council Meeting
D. November 29, 2010,Regular City Council Meeting
E. December 6,2010, Special City Council Meeting
Councilmember Holden stated on page 4, the first paragraph, the person's name is Tom
Mulcahy.
Councilmember Holmes stated on page 4, the first paragraph, Mr. Mulcahy lives on Siems
Court.
Councilmember Holmes stated on page 4, the second paragraph, Mr. Bertsch lives on Amble
Circle.
F. December 6,2010, City Council Worksession
Councilmember Holmes stated on page 5, the tenth paragraph, she would like the first sentence
to read: "Councilmember Holmes opposed the special taxing district because not all residents in
that area are disturbed by the traffic noise."
Councilmember Holden stated on page 6, the first paragraph, the time that Councilmember
McClung left the meeting should be noted. She asked Staff to research this and add the time to
the minutes.
G. December 13, 2010, City Council Worksession
H. December 13, 2010, Regular City Council Meeting
Councilmember Holden stated on page 19, the first paragraph under Council Comments, "3M
mains" should be changed to "3M lining mains".
I. December 20, 2010, Special City Council Meeting
Councilmember Holden stated on page 3, the last paragraph, the two references to County Road
E should be changed to County Road D.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the February 1 2010 Special City Council Meeting, the
March 29 2010 City Council Worksession the June 14 2010 Closed Ci
Council Meeting, the November 29 2010 Regular City Council MectinE, and
the December 13, 2010, City Council„Worksession, as presented. The motion
carried unanimously,(4-0).
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to anprove the December 6 2010 Special City Council Meeting, the
ARDEN HILLS CITY COUNCIL—January 10, 2011 4
3. Approval of Minutes (continued)
December 6, 2010, City Council Worksession, the December 13, 2010, Regular
City Council Meeting, and the December 20, 2010, Special C_it_v Council
Meeting as amended. The motion carried unanimously 4-0 .
4. CONSENT CALENDAR
A. Claims and Payroll
B. Riee Creek Water-shed Dis4ietMainimanee r-rgrccrnexs 2007 Pa-vemet4
Management Prvgr-aRi and 2010 PaY•ViiiVlit'N ' "* Pregr-
G. Re el;:tien 2011 003.. Awarding the Indianf''..Oaks uA D.-.ii M +,......nee 12r-ej et
VJ
$18,713.00
D. Lake Johanna Fire Department Capital Expenditures
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to _approve the Consent Calendar and to authorize execution of all
necessary documents contained therein. The motion carried unanimously (4-
5. PULLED CONSENT ITEMS
4B. Rice Creek Watershed District Maintenance Agreements — 2007 Pavement
Management Program and 2010 Pavement Management Program
Councilmember Holmes stated on page 1 of the Maintenance Agreement, "[NAME AND
DESCRIPTION OF PUBLIC ENTITY WITH WHICH AGREEMENTS IS TO BE MADE]"
should be replaced with"Arden Hills, Minnesota," before the document is presented for signature.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to Approve Maintenance Agreements for Stormwater Mana ement
Facilities_ Between Rice Creek Watershed District and the City of Arden Hills
for the 2007 Pavement Mana ement Pro ram and the 2010 Pavement
Management Program with the recommended change. The motion carried
unanimously (4-0).
4C. Resolution 2011-003: Awarding the Indian Oaks Court Pond Maintenance
Project to Belair Excavating, Inc. of New Brighton, Minnesota, in the Amount
of S18,713.00
Councilmember Holmes asked for clarification on the $25,913.00 amount for the pond dredging
listed on page 2 of the Council memo and the $18,713.00 being requested in the motion. She
asked why there was a difference in these amounts.
ARDEN HILLS CITY COUNCIL—January 10, 2011 5
4.C. Resolution 2011-003: Awarding the Indian Oaks Court Pond Maintenance Project to
Belair Excavating, Inc. of New Brighton, Minnesota, in the Amount of $18,713.00
(continued)
City Administrator Patrick Klaers stated the $18,713.00 for Belair Excavating is for the pond
dredging only. The $25,913.00 in the Council Memo includes additional costs such as
engineering and contingencies and is only an estimated amount.
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to Adopt Resolution 2011-003: Awarding the Indian Oaks Court Pond
Maintenance Project to Belair Excavating, Inc. of New Brighton, Minnesota,
in the Amount of$18,713.00. The motion carried unanimously (4-0).
6. PUBLIC HEARINGS
None.
7. NEW BUSINESS
A. Amend Sections 1305.04 and 1320 in the Zoning Code
City Planner Beekman stated in June 2010, the City approved additions to the Zoning Code that
pertained to that portion of the Twin Cities Army Ammunition Plant (TCAAP) that is anticipated
to be sold for redevelopment. The purpose of the Zoning Code additions was to lay out a process
by which a future developer would work with the City to obtain approval for a master plan, and
each subsequent future phase of development on the property. The City also rezoned the property
to two new zoning districts, Mixed Residential and Mixed Business, which correspond with the
future land use designations in the City's Comprehensive Plan. Through the process of drafting
the new zoning regulations for the TCAAP property, a number of opportunities for improvements
within other sections of the Code, and for other districts within the City, became evident. It was -
determined that once the TCAAP regulations were finalized and in place, Staff would begin
working on incorporating the updates into the rest of the Code. Four different sections of the
Code are affected: Section 1305.01, Section 1320.05, Section 1320.06, and Section 1320.14.
Updating the district requirements chart and the PUD process are straightforward and have
minimal impact on the City's other Zoning Districts. The definitions section of the Code has been
revised to remove erroneous definitions, the language of old definitions updated, and incorporated
new definitions that were written for the TCAAP property. Consolidating the land use charts has
been difficult. Because the TCAAP land use chart includes new land use classifications and
eliminates out-dated land uses, the City's existing land use chart requires significant modification
in order to make it possible to combine the two. The modified land uses, and their definitions
within Section 1305.04, were previously approved by the Planning Commission and City Council
for TCAAP and are not under review as part of this update. Rather, the classifications for each of
those land uses with the City's other Zoning Districts outside of TCAAP are the focus of this
revision.
Councilmember Holmes stated on page 2 of 29, in the definitions, Subd. 10. Animals, wild. is
underlined. She asked if this was a new definition.
ARDEN HILLS CITY COUNCIL—January 10, 2011 6
7.A. Amend Sections 1305.04 and 1320 in the Zoning Code (continued)
City Planner Beekman stated this should not be underlined. This has always been in the Code.
Councilmember Holmes asked about Subd. 11.
City Planner Beekman stated Subd. 11, the definition for antenna is not new but rather has been
separated from the definition for dishes.
Councilmember Holmes stated the definition for tower is removed from Subd. 12. She asked if
this was defined somewhere else.
City Planner Beekman stated the definition for tower is in another subdivision so the duplicate
was removed from this section.
Councilmember Holmes asked why Subd. 57, Drive-in business, on page 8 had been removed.
City Planner Beekman stated drive-up window was incorporated into the code when the B2
design standards were established. Drive-up window is a more accurate depiction of what is
being regulated by those rules. The definition for drive-up business has not been used anywhere in
the City's code since the B2 design standards were established.
Councilmember Holden asked if businesses, such as grocery stores, that provided the service of
delivering items to a customer's car would now be considered in the drive up window definition.
City Planner Beekman stated the intent of the definition for Subd. 58 would be to define a drive-
up window. The definition includes any business that would bring goods to a customer's vehicle
as well. The City would need to decide if they want to regulate these types of businesses the same
as those with a drive-up window or if they would like to regulate them differently.
Councilmember Holden stated the Council should discuss this definition in more detail at a
fixture work session.
Councilmember Holden stated page 9, Subd 67 has been removed from the definitions. She
asked why the City would not allow an earth-sheltered home.
City Planner Beekman stated State Statute protects earth-sheltered homes and the City cannot
prohibit these. The definition is not necessary.
Councilmember Holmes stated she would like the Council to discuss Subd. 70 at a work session.
She asked if the City could change the requirement that no more than four (4) persons, some or all
of whom are not related by blood, marriage, or adoption, living together.
City Planner Beekman stated there is room to change this but she would request legal counsel
before this was altered.
ARDEN HILLS CITY COUNCIL—January 10, 2011 7
7.A. Amend Sections 1305.04 and 1320 in the Zoning Code (continued)
Councilmember Holmes stated Subd. 94 on page 11 had been removed. She asked if this
definition appeared somewhere else in the document.
City Planner Beekman stated the definition for land reclamation had been replaced with the
definition for mineral extraction and grading and excavating definitions.
Councilmember Holden stated Subd. 92, on page 11, the definition for institutional housing had
been removed. She asked if this was defined elsewhere in the document.
City Planner Beekman stated institutional housing had previously included student housing,
assisted living, nursing homes, and hospitals. These categories have now been separately defined.
Councilmember Holden asked why Subd. 161, Research, on page 19 had been removed.
City Planner Beekman stated a new definition for Research and Development Facility had been
created.
Councilmember Holmes asked if Subd. 168, Schools, Special Education, on page 21, could be
changed to schools, Special Purpose Education.
Mayor Grant stated he would recommend changing this to Schools, Specialized Education.
City Planner Beekman stated this change would need to be approved throughout the City's
Zoning Codes and regulations.
Councilmember Holmes asked if Subd. 204, on page 26, would be in conformance with State
Statutes.
City Planner Beekman stated the definition for a variance had been modified when the City did
the flood plain ordinance and FEMA had required this specific language as part of that update.
This does need to be kept in the code. It may be appropriate after this legislative session to adopt
a separate variance definition and change Subd. 204 to pertain to the Flood Plain Regulations
only.
Councilmember Holden clarified the ordinance no longer references "drive in" and"restaurants"
separately but rather uses "business" instead.
Councilmember Holden, moving on to Section 1320, asked for clarification regarding page 21,
Subd. 3. E.
City Planner Beekman stated this section references those situations where there may be a
business complex, on one or more parcels of land, where more than one drive-up window is being
requested. These businesses may be in the same building or in different buildings but the
buildings are architecturally similar or part of the same business complex. The City would define
what is considered architecturally similar if this request was under review.
ARDEN HILLS CITY COUNCIL—January 10, 2011 8
7.A. Amend Sections 1305.04 and 1320 in the Zoning Code (continued)
Councilmember Holden asked for an explanation regarding the concept review in the PUD
process on page 53, Section 1320.14, Subd. 1.
City Planner Beekman stated the Concept Plan Review is optional for the districts in the City
outside of TCAAP. The Concept Plan Review is required in the PUD process for the TCAAP
district. The Concept Plan Review has always been optional as part of the PUD process. The
language for the PUD process is being changed to match more closely with language used for the
PUD process for the TCAAP property.
Councilmember Holden asked if Subd. 3.E. on page 54 was part of the Master Plan or Concept
Plan Review.
City Planner Beekman stated that it would be considered part of the general procedure for all
PUD's. The order for the PUD process would be: the concept plan review, the master plan
review, and the final plan review. Subd. 3.E. outlines this process. She clarified the process has
not been changed. The first opportunity for public input is with the Planning Commission for all
of the City's land use requests unless they have conducted community meetings. Community
meetings are optional and the developer conducts them. The City has occasionally recommended
the developer host a community meeting. She clarified this has been optional because there are
several circumstances where a community meeting would not be needed.
Councilmember Holmes stated on page 56, Item E has been removed. She asked if this was in
the code somewhere else.
City Planner Beekman stated this same language is in Section 1355 of the City's Procedures and
it was not necessary in this section.
Councilmember Holmes stated on the land use chart antenna dish or towers were listed together
but they are defined separately. She asked if they were considered the same thing.
City Planner Beekman explained towers and dishes have different definitions, uses and
regulations and they are referred to separately in the City's Codes. There is no distinction
between them for the land use chart.
Councilmember Holmes clarified there was no longer a distinction between restaurant and fast
food restaurants.
City Planner Beekman stated the idea is to modernize the City's Code and fast food restaurants
have changed in function over the last decade. It is increasingly difficult to differentiate places
such as Chipotle where wine and beer are sold or Subway. Traditional fast food restaurants that
have a drive-up window have a certain traffic pattern associated with them which is different than
the traffic patterns of a fast food restaurant that may be located in a complex or do not typically
have a drive-up window. Those fast food restaurants without a drive-up window function more
Iike a restaurant from a traffic stand point. The land use chart focuses on the way the land uses
are regulated and restaurants and fast food restaurants are regulated differently depending on what
ARDEN HILLS CITY COUNCIL—January 10, 2011 9
7.A. Amend Sections 1305.04 and 1320 in the Zoning Code (continued)
district they are located in. The City would rather regulate if a business has a drive up window
because of the distinct traffic pattern associated with those uses.
Councilmember Holmes stated this is a change that the Council has not had a chance to discuss.
The Council should discuss if they want to make a distinction between a restaurant, a drive in
restaurant, and a fast food restaurant. She stated she did not agree with restricting a drive up
window restaurant versus other fast food restaurants.
City Planner Beekman stated the only thing that is being more regulated is the drive-up window
and the traffic patterns that this creates.
Councilmember Holmes stated she did not agree with restricting a drive-up window restaurant
versus other fast food restaurants. She stated that before fast food could only be in Districts B2,
B3, and B4. The land use chart is now allowing restaurants in more locations than previously
allowed.
City Planner Beekman stated the land use chart was allowing fast food restaurants without drive
up windows in more locations than it had previously.
City Planner Beekman stated what the City is trying to regulate has less to do with how people
order and more to do with the exterior issues such as traffic patterns and parking.
Councilmember Holden asked how the number of required parking spots was calculated for a
restaurant versus a fast food restaurant.
City PIanner Beekman stated both types of restaurants are currently regulated the same and this
is by seating capacity.
Councilmember Holmes asked what Accessory(A)means in the land use chart.
City Planner Beekman stated the use is not the primary use on the site but it is permitted as a
secondary use. This would be for locations such as Bethel University. The primary use of the
land is for a university but they have an accessory land use for their cafeteria. This section of the
code was not changed.
Councilmember Holmes stated she would like to change the City's procedure of sending
notification to surrounding businesses and residents for projects. She would like to increase the
notification area from 350 feet to 1000 feet.
City Planner Beekman stated as part of the application fee, the applicant is paying for mailings.
The application fee would need to increase in order to cover the increased cost.
ARDEN HILLS CITY COUNCIL—January 10, 2011 10
7.A. Amend Sections 1305.04 and 1320 in the Zoning Code (continued)
Mayor Grant stated this item is not related to the discussion at this time and recommended this
item be added to a future Council work session for discussion.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to Approve Ordinance 20.11-002 in Planning,Case 10-011 Amendinsl
Sections 1305.04 and 1320 of the City's Zoning Code in the January 10, 2011,
p City , p_ summary of Ordinance 2011-002
Report to the Ci Council and to ublish a summa o_
with the following amendments: Section 1305.04 Definitions Subd. 168.
Schools, specialized education.; Section 1320.14, Subd. 3, Add C. The
applicant is encouraged to have community meetings as needed (optional) and
renumber the remaining items in this section.
Councilmember Holmes thanked City Planner Beekman for her work on the Ordinance changes.
The motion was called to a vote. -
The motion carried unanimously (4-0).
B. Approve Resolution 2011-002 Relating to Appointments to the Commissions
and Committees of the City
Mayor Grant stated the cover letter states the Resolution only lists new appointees and
reappointments of existing members. He stated that Section 5 of the Resolution lists committee
members that are not seeking reappointment and this should be removed from the resolution.
Councilmember Holden thanked Dorothy McClung for her service on the Communications
Committee,
Mayor Grant thanked all the members of the Committees and Commissions in the City of Arden
Hills.
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to Approve Resolution 2011-002 Relating to the Appointments to
Commissions and Committees of the City as amended by striking Section 5.
Councilmember Holmes requested the addresses and references not be deleted from the
application forms when they are presented to the Council for approval.
Director of Finance and Administrative Services Sue Iverson stated this information could not
be provided to the Council prior to approval for privacy issues.
Councilmember Holden requested in the future that the area the applicant is from be referenced
on the application.
ARDEN HILLS CITY COUNCIL—January 10, 2011 11
7.B. Approve Resolution 2011-002 Relating to Appointments to the Commissions and
Committees of the City (continued)
Director of Finance and Administrative Services Iverson stated this could be done in the
future.
The motion was called to a vote.
The motion carried unanimously
C. Adoption of the 2011 Organizational Resolution for the City of Arden Hills
Mayor Grant stated Resolution 2011-001 was an administrative duty of the City. This resolution
lists such information as the official newspaper, the City Attorney, and the City's official _
depository. He also stated the designated Mayor Pro-Tem will be Councilmember Fran Holmes.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to Adopt Resolution 2011-001; A Resolution Relating to the
Organization of the City of Arden Hills with Councilmember Fran Holmes as
Mayor Pro-Tem. The motion carried unanimously (4-0). T
D. Discussion Regarding the Council Retreat
Councilmember Holden asked what the City's plans were regarding the Council Retreat.
City Administrator Klaers stated he had talked to Mr. Bill Joynes about possible dates for the
goal setting retreat. He also stated a proposal had previously been sent to the Council for review
regarding the services that Mr. Joynes would be able to provide. Saturday, February 12, in the
morning was a date and time that may work for everyone. He explained that Mr. Joynes will be
doing interviews prior to the retreat date and there would be a follow-up Council Work Session
after the retreat.
Mayor Grant stated February 12 would work with his schedule.
Councilmember Holden stated February 12 would work with her schedule.
Councilmember Holmes stated the morning of February 12 would work for her but she does
have a commitment later in the day.
Councilmember Werner stated February 12 would work with his schedule.
City Administrator Klaers stated he would talk to Staff and arrange the date. He also stated the
retreat would take place in the Community Room at City Hall.
S. UNFINISHED BUSINESS
A. Mn/DOT I-6941TH 51 Improvement Project—Appeal Board Appointee
ARDEN HILLS CITY COUNCIL—January 10, 2011 12
City Administrator Klaers stated Mn/DOT is proposing an improvement project for the
interchange of I-694/TH51 in Arden Hills. In June, 2010, Mn/DOT submitted a Mn/DOT
approved layout to the City, requesting City approval (Municipal Consent) of the layout. On
August 9, 2010, the City Council held a public hearing for this project. On October 25, 1010, the
City Council adopted Resolution 2010-052 Disapproving the Final Layout of I-694/TH 51 with
Conditions. On December 13, 2010, the City received a response, in the form of a letter, from -
Thomas K. Sorel, Commissioner of Transportation. The letter states that MnlDot will be
initiating the Municipal Consent Appeal Process. Mn/DOT has appointed Mr. Greg Ous,
Assistant Division Director for Operations Division, as their member to the three member panel.
The letter asks the City to appoint their member as soon as possible. At the December 20, 2010,
work session the Council briefly discussed appointing former Mayor Stan Harpstead. Once the
City and Mn/DOT have appointed their members, the third member is appointed by mutual
agreement between the City and Mn/DOT. If no agreement on the third member can be reached,
the Chief Justice of the Minnesota Supreme Court will appoint the final member. The City may
want a third member of the Appeal Board that is both technically orientated and familiar with the
1-694 corridor. Two names Staff would suggest are Mark Maloney, Public Works Director/City
Engineer for Shoreview, or Mark Graham, Public Services Director/City Engineer for Vadnais
Heights. Since the adoption of Resolution 2010-052, Staff has been discussing with Mn/DOT
Staff the 14 conditions contained in the resolution. Staff believes that conditions 1, 5,8,12 and 13
are adequately addressed in Mn/DOT's November 29, 2010, letter. Conditions 2 and 10 Staff
believes are adequate answers from Mn/DOT but require a further commitment of funding from
the City for the noise wall and/or concrete sidewalk. Staff does not think conditions 3, 4, 6, 7, 8,
9, and 14 are adequately addressed by Mn/DOT's position.
Mayor Grant asked the Council if they were in agreement with appointing Stan Harpstead as the
City's member of the panel. He also suggested the Council discuss the funding for the noise walls
and sidewalks in a work session.
Councilmember Holden stated she would like to know what the monetary impacts to the City are
for the noise walls and sidewalk before making a decision. She agreed that this discussion could
take place at a work session.
Councilmember Holden stated Mn/DOT had replied to Condition 7 by stating the Lexington
Avenue Bridge would be done sometime after the 1694 project. She asked what this specifically
meant.
City Administrator Klaers stated Condition 7 was among those conditions Staff did not believe
had been adequately answered by Mn.DOT.
Councilmember Holden stated she would also be in favor of appointing either Mark Graham or
Mark Maloney to the panel. She clarified she would prefer Mark Maloney because he is from
Shoreview and more familiar with Arden Hills.
Mayor Grant stated the Council could make the recommendation but the two members of the
panel will have to agree and the third member. He stated that he would agree that Mark Maloney
would be a good choice.
ARDEN HILLS CITY COUNCIL—January 10, 2011 13
8.A. Mn/DOT I-6941TH 51 Improvement Project—Appeal Board Appointee (continued)
Councilmember Holmes asked if there was a way that a joint meeting with Ramsey County,
Mn/DOT and the City Council could be arranged.
Councilmember Holden stated having a meeting involving Ramsey County could answer several
of the questions the City has and might allow the City more clarity regarding what items they
could press for from Mn/DOT.
Mayor Grant stated meeting with Ramsey County would help the City prepare for the panel but
at this time the panel will be making the final decision. Ramsey County could provide good
background information for Mr. Harpstead. He stated a work session involving Ramsey County
and Mr. Harpstead should be arranged.
City Administrator Klaers stated Public Works Director Maurer would be able to update the
Council regarding conversations he has had with Ramsey County and Mn/DOT at the January 18
work session. -
Councilmember Holden suggested getting Representative Kate Knuth and Senator Barb
Goodwin involved and setting up a meeting with them as well. She also suggested a
representative from Ramsey County be at the work session on Tuesday with Public Works
Director Maurer.
Mayor. Grant stated Staff would arrange a work session with those people requested to the extent
possible given the late date.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to Appoint Stan Harpstead to the Mn/DOT Appeal Board for the I-
694/TH51 Improvement Project. The motion carried unanimously (4-0).
9. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Werner thanked City Administrator Klaers and the City Staff for the orientation
meetings that they had prepared.
Councilmember Holden asked when the City would be holding the 2011 PMP Project Open
House.
City Administrator Klaers stated he would forward this information to the Council.
Councilmember Holmes stated she had met Ramsey County Sheriff Matt Bostrom and he would
be willing to meet with the City. She requested City Administrator Klaers to schedule a meeting
with him.
City Administrator Klaers stated he had sent available work session dates to Sheriff Bostrom
and is waiting for his reply.
ARDEN HILLS CITY COUNCIL—January 10, 2011 14
9. Council Comments and Staff Updates (continued)
Councilmember Holmes stated she had attended a reception for Catholic United Financial, which
was formerly Catholic Aid Association.
Mayor Grant reminded the Council there were interviews scheduled for the open Council
position on Tuesday, January 11, and on Wednesday, January 19.
Mayor Grant asked if the clock in the Chambers was an atomic clock.
Parks and Recreation Manager Michelle Olson stated the clock in the Council Chambers was
an atomic clock but it also ran on batteries. If the batteries wear down then the clock will slow as
well.
Councilmember Holden suggested a clock be hard wired in the Council Chambers.
Mayor Grant stated the Council would be reviewing a request from McDonald's to reconstruct
their facility. He stated there was a similar building constructed in New Brighton and he
suggested the Council go and look at the building in order to understand the type of building they
are requesting.
City Administrator Klaers stated the City was conducting interviews on Wednesday, January
19. He asked if the Council would be available to meet with Representative Kate Knuth and
Senator Barb Goodwin prior to the interviews.
Councilmember Werner stated he would be available at 6:00 on January 19.
Councilmember Holmes stated she had a prior commitment but would work something out in
order to meet with Representative Knuth and Senator Goodwin. She stated this would be a good
opportunity to talk with them about the 1-694/TH 51 Project.
Councilmember Holden stated she would be able to attend this meeting.
Mayor Grant stated he would be able to attend as well.
City Administrator Klaers stated Government Training Services would be utilizing the
downstairs facility at City Hall for two days in May and the City will be waiving the fee for this
event.
Councilmember Holmes stated she would like to discuss fees at an upcoming work session. She
stated she does not agree with waiving the fee in this particular situation but still charging
residents to utilize the City's parks.
Mayor Grant stated he had received an e-mail regarding water rates and that the City's
minimums were too high. He stated the City should look at this information for 2011.
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ARDEN HILLS CITY COUNCIL—January 10, 2011 15
ADJOURN
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adjourn. The motion carried unanimously J4-0).
Mayor Grant adj ourned the Regular City Council Meeting at 9:22 p.m.
Patrick Klaers David Grant
City Administrator Mayor