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2D, Lake Johanna Fire Department Contract Budget Discussion
A EN HILLS MEMORANDUM DATE: May 17, 2010 Item 2.1) TO: Honorable Mayor and City Council Members Patrick HIaers, City Administrator FROM: Sue Iverson, Finance Director/Treasurer SUBJECT: Lake Johanna Fire Department Contract Budget Discussion Back round The City contracts fire protection with the Lake Johanna Fire Department which also serves the Cities of Shoreview and North Oaks. Discussion In an effort to clarify how this arrangement works and how decisions are made on the - board, staff will hold a discussion with the City Council to take feedback and do further research on what information the City Council needs to give direction to the designated board member from the City of Arden Hills. This board member does vote on decisions made by the board and these are binding on the City. I am including copies of last year's budget for points of discussion. Council Action Discussion and direction to staff and Council appointed Representative Dave McClung. City Council Meeting 11Metro-inetlardenhills1AdminlCouncillAgendas&Packet Infonnation12010\5-17-10 WorksessionTacket InformationlLJFD Contract Budget Discussion.doc Page IofI Attachment A JOINT POWERS AGREEMENT FIRE PROTECTION BOARD SHOREVIEW-ARDEN HILLS - NORTH OAKS 1.0 Parties. The parties to this Agreement are the City of Shoreview, the City of Arden Hills, and the City of North Oaks, all herein collectively referred to as "Cities". 2.0 Authorization. This Agreement is entered into pursuant to each City`s authority to promote the health, safety and welfare of its citizens (M.S, 412.221, Subd. 32), to provide for fire protection(M.S.412.221, Subd. 17), and to exercise jointly those powers which each City possesses individually (M.S. 471.59). 3.0 Purpose. Each of the cities purchase fire protection service from the Lake Johanna Volunteer Fire Department CFire Department"). Consequently, from time to time, there are issues relating to the scope and delivery of fire protection services which are of common interest to the Cities and the Fire Department. The purpose of this Joint Powers Agreement is to establish a Joint Fire Protection Board which can more efficiently address common issues and to define the Board's composition, duties and duration. 4.0 Establishment. A Joint Fire Protection Board is hereby established and shall be known as the Shoreview, Arden Hills, North Oaks Fire Protection Board (herein the "Fire Board"). A. Composition. The Fire Board shall have eight (S) voting members comprised of the following. 1. A City Council Memberfrom each City, or the City Council Member's alternate, as appointed by the.appropriate City Council. 2. Each City's Chief Administrative Officer. 3. The Fire Chief of the Fire Department and one (1) other member of the Fire Department, or their respective alternates, as appointed by the Fire Chief. B. Terms ,of Office. Each Fire Board Member shall serve a two (2) year term of office. Fire Board Members shall not be compensated. C. Vacancies. A vacancy shall exist if any of the following occur: 1. Death; 2. Disability to such extent as would not allow the member to otherwise perform the obligations of a Fire Board Member; and/or 3. Resignation. Vacancies on the Fire Board shall be filled by the Fire Chief or City Council as may be appropriate to the vacant seat. Newly appointed board members shall serve for the remainder of the term which became vacant.. D. Organization, At its initial organizational meeting,the Fire Board shall elect one of the City Council representatives as a.chair person and shall designate the chair person's term of office. The Chief Administrative Officer of the chair person's City shall be responsible for keeping minutes.and performing other administrative duties as directed by the Fire Board. i= Meetings. The Fire Board shall meet at least every three (3) months or as frequently as the lire Board determines it to be necessary. The Fire Board shall be subject to the provisions of the Minnesota Open Meeting Law(M.S. 471.705.)and the records of the Fire Board shall be maintained by the Shoreview City Manager. F. Duties and Functions. The: Fire Board shall serve in an advisory capacity to the Shoreview., Arden Hills and North Oaks. City Councils. The Fire Board shall make reeom mend atioris in regard to the following. matters; 1.. The terms of any agreements between each of the Cities and the Fire Department which are common to all parties. 2. The construction and financing of improvements to existing facilities or new facilities which are owned or operated by the Fire Department in order to provide fire protection services to the Cities and allocation of costs among Cities for such improvements. 3. The purchase and financing of equipment and supplies for facilities owned or operated by the Fire Department in order to provide fire protection services to the Cities and allocation of costs among Cities for such equipment and supplies. 4. The proposed overall annual Fire Department budget and subsequent allocation of costs for services which are common to the Cities. 5. The allocation of Fire Department assets among the Cities in the event that the Fire Department is dissolved and there is no successor organization to the Fire Department. 6. The rights and responsibilities of the Fire Department and the Cities pursuant to individual Fire Protection Service Agreements. 7. Other items of concern to all of the Cities relating to fire protection services as directed to the Fire Board by official action of a member's City Council or of the Fire Department. 5.0 Existing Agreements. Nothing herein shall be construed to rescind or otherwise amend any existing agreements between any of the Cities and the Fire Department. 6.0 Amendment. This Joint Powers Agreement may not be amended without the written consent of each.of the Cities. 2 7.0 Termination. This Joint Powers Agreement shall continue until the adoption of a termination resolution ("Termination Resolution") by one or more of the Councils of the Cities and delivery of the Termination Resolution to the City Councils of the other Cities. A Termination Resolution shall not be effective unless adopted one (1) year prior to the actual termination date. 8.0 Effective Date. This Joint Powers Agreementshall become effective upon its execution by all of the Cities. Each City and the Fire Department shall be provided with a fully executed copy of the Agreement. IN WITNESS WHEREOF; the parties have hereunto set their hands. CITY OF SHOREVIEW Approved by Resolution By No.i�'� a-nd adopted on Sandra Martin the Lt,�-- day of Its: Mayor 1998 By: / T Schwerm Its: City Manager CITY OF A N HI Approved by Resolution By: No. and adopted on Dennis Probst the day of Its: Mayor 1998. By: Brian Frit rn r Its: City Administrator I 9 C N q Approved by Resolution By• No.inil. and adopted on Seth (Yedon Cam! the i ;L'q- day of its: Mayor l�nva►ri6e,. 1998. By: X cc— T. 1E Nancy ozycki Its: Clerk F:Iusers\H ULDAllerry\$VIFiREBD2.AGR November 9, 1998 3 Attachment B Pre 2006 Formula = 25.0% 12.5% 62.5% 100.0% 2006 Formula — 26.3% 13.7% 60.0% 100.0% 2007 Formula = 27.1% 13.5% 59.4% 100.0% 2008 Formula = 28.0% 13.5% 58.5% 100.0% 2009 Formula = 28.4% 13.3% 58.3% 100.0% _ F'azt[la Arden Hills North Oaks Shoreview Total 5-Year Averages Population 9,818 4,488 26,127 40,433 Households 2,975 1,553 10,422 14,950 - Market value $ 1,071.1 $ 1,045.7 $ 2,809.0 $ 4,925.8 Fire calls 232 96 294 622 Percent of Total Population 24.28% 11.10% 64.62% 100.00% Households 19.90% 10.39% 69.71% 100.00% Market value 21.74% 21.23% 57.03% 100.00% Fire calls 37.30% 15.43% 47.27% 100.00% Distribution Share Population 25% 6.07% 2,78% 16.16% 25.01% Households 25% 4.98% 2.60% 17.43% 25.01% Market value 10% 2.17% 2.12% 5.70% 9.99% Fire calls 40% 14.92% 6.17% 18.91% 40.00% Formula 100% 28.1% 13.7% 58.2% 100.0% Population by year 2004 9,620 4,200 26,381 40,201 2005 9,787 4,502 25,964 40,253 2006 9,903 4,457 26,093 40,453 2007 9,985 4,554 26,159 40,698 2008 9,796 4,729 26,036 40,561 5-year average 9,818 4,488 26,127 202,166 Households by year 2004 2,980 1,445 10,373 14,798 2005 2,994 1,549 10,367 14,910 2006 2,946 1,542 10,447 14,935 2007 2,992 1,564 10,467 15,023 2008 2,961 1,666 10,455 15,082 5-year average 2,975 1,553 10,422 14,950 Market Value by Year 2004 880,016,000 817,017,200 2,254,552,400 $ 3,951,585,600 2005 984,057,700 947,362,800 2,544,617,800 4,476,038,300 2006 1,093,124,000 1,071,288,200 2,844,890,400 5,009,302,600 2007 1,166,210,900 1,181,115,900 3,124,914,300 5,472,241,100 2008 1,232,212,700 1,211,824,400 3,276,232,000 5,720,269,100 5-year average $1,071,124,260 $1,045,721,700 $ 2,809,041,380 $ 4,925,887,340 Fire Calls by Year 2004 214 95 283 592 2005 246 88 302 636 2006 226 96 274 596 2007 248 98 302 648 2008 228 101 307 636 5-year average 232 96 294 622 Attachment C Approved 2010 LJFD Operating Budqet 51141201U TOTALS 2010 2009 % @g Totals Totals Change 2 DEPARTMENTAL OPERATIONS $ 996,293.31 $ 920,031.46 8.29% 6 STATION OPERATIONS $ 273,379.D0 $ 269,661.00 1.38% GRAND TOTALS $ 1,269,672.31 $ 1,189,692.46 6.72% - Cities Share of Budget ARDEN HILLS (28.1%) $ 356,777.92 $ 337,872.66 5,60% NORTH OAKS (13.7%) $ 173,945.11 $ 158,229.10 9.93% SHOREVIEW (68.2%) $ 738,949.29 $ 693,590.70 6.54% 2010 BUDGET TOTALS $ 1,269,672.31 $ 1,189,692.46 6.72% 2008 2009 BUDGET HISTORY $ 1,085,762.61 $ 1,189,692.46 %of Increase over Previous Year 7.80% 9.57% BUDGET NOTES: "Cities Share of the budget to be determined once all the data is available.** * Asst. Chief 12 mo. Subtotal =$94,214 (Asst. Chief Salary-$75,000, PERA$10,574, Taxes $1,440, Health Ins. $7,200) * Added 9 months of Friday night, Saturday night Duty Crew to lam$40,480.13 * Eliminate contract station cleaning: Savings of$6,300 * Eliminate professional truck wax: Savings of$4,655 - w Online Training = $6,921 * Reduced Weekday callouts and Friday/Saturday night callouts until 1 am --$60,720 Fire Run Compensation change- Beginning 1/1/90 we will not be paging outstations for weekday(WD)calls, only Duty Crew and FT staff will respond to majority of WD calls. This will reduce total#of calls by 220 calls in the fire run compensation formula annually. Overnight station staffing Friday and Saturday will further reduce the calls by approximately 33 calls for a total anticipated reduction of 220+33=253. If we project next years fire call total to be 690 based on current protocol and recent averages,then the actual anticipated fire runs would be 690-253 =437 X(15 average FF'slcall)X($16 per call) _ $104,880.00, Note:#FF's/call has increased from 13.4 to 15 Approved by Board 7115/09 Page 1 of 8 Plan B Approved 2010 LJFD Operating_ Budget 5I14I2D1D DEPARTMENTAL OPERATIONS 201� zaps %° L?3 Sllrlrmary _ . Totals; Totals,' Change ...:-'. 2 adrinisiratwe " �. . $., 15 31;5 DO $„ 1 ,523 0.0..... 332% 2 Events $ 13,157 00 $ 12 587 00 4 53°%Q`, 2 ...4.85% ...... 2 Firefighters Relief Flssrf $ 80 837 00 78 540 U0 3 00%' 2 Medreal E x2m5 $. 5,48p flQ 4 760 Ofl, 15 13%/o, 3 3 PPr61c Fire f tiucaUon $ 7,873 fl0 $ 8 603 00 849°t fession2l Fees $_.' 17 073 00 $:, ..16 645 00_. 2 57%_, 4 Atl Staff Compensatlora; $ _ 713 T5S 91 $ 638 237 05 11 83°% ., . TsEran5 5taff tnirr , $ S300OD ,00°10: 5 s - : - $,.i...,45,637.40 _$ 52,56.340.__-, 13,18:0T... Total.§ $.;. J9623„',f1.. 920,03�Oar 8 2S%- ADMINISTRATIVE BUDGET 2010 2009 % line Totals Totals Change 1 Office Supplies $ 5,768.00 $ 5,600.00 3.00% 2 Postage Expenses $ 1,550.00 $ 1,500.00 3.33% 3 Misc. Extra's $ 1,100.00 $ 1,000.00 10.00% 4 Film&Processing $ 500.00 $ 500.00 0.00% 5 Copier Rental $ 5,974.00 $ 5,800.00 3.00% 6 Fed.1 State Osha Manuals $ 165.00 $ 165.00 0.00% 7 Compliance Posters $ 258.00 $ 258.00 0.00% Administrative Totals-'=... $ 15,315 00, $ 14,823.00 3.32°l° EVENTS 2010 2009 % line Totals Totals Change 1 Retirement Dinner $ 4,600.00 $ 4,223.00 8,93% 2 Retirement Plaques 4 @$120ea. $ 639.00 $ 639.00 0.00% - 3 Steak Fry (Green Mill) ** $ 2,228.00 $ 2,163.00 3.01% 4 Christmas Breakfast $ 361.00 $ 361.00 0.00% 5 Christmas Ornaments 110@$6.36ea $ 927.00 $ 927.00 0.00% 6 Annual Dinner(Green Mill) * $ 3,819.00 $ 3,708.00 2.99% 7 Lunch @ Annual Mt $ 583.00 $ 566.00 3.00% tEverits Totals $ ;; 13,'15: 00. $ 12,587.00 4.53% INSURANCE 2010 2009 % line Totals Totals Change 1 *Property,Liability,Auto, WIC&Umbrella Ins $ 80,013.00 $ 76,203.00 5.00% 2 Employee Assistance Program $ 2,060.00 $ 2,060.00 0.00% 3 State Benefit Assoc.$8lnew,$41member $ 360.00 $ 360.00 0.00% Insurance..7otals:. $,;. 02;433.00; $ 78,623.00 4.85% LJFD RELIEF ASSOCIATION 2010 2009 % line Totals Totals Change 1 Relief Assn.Contribution $ 80,897.00 $ 78,540.00 3.00% RalefAssn?Totals $ 80,8 r":DO' $ 78,540.00 3.00% MEDICAL EXAMS 2010 2009 % line Totals Totals Change 1 OSHA Physicals 12 @$1331 person $ 2,400.00 $ 2,400.00 0.00% 2 New F.F. Psycological Evaluations $ 1,400.00 $ 1,400.00 0.00% 3 New F.F.Physicals @$240 ea.7 FF $ 1,680.00 $ 960.00 75,00% Med.l¢al Exam Totals_ $ =? 5 480 Q '; $ 4,760.00 15.13% Approved by Board 7115/09 Page 2 of 8 Plan B. Approved 2010 LJFD Operating Budget 5l1412010 PHYSICAL FITNESS 2010 2009 % line Totals Totals Change 1 Softball Spring League $ 371.00 $ 360.00 3.06% 2 Fitness Club Reimbursement $ 6,000.00 $ 6,000.00 0.00% Physical Totals.. $ 6,377 0D�= $ 6,360.00 0.17% PUBLIC FIRE EDUCATION 2010 2009 % line Totals Totals Change 1 North Oaks/Arden Hills Community Events $ 515.00 $ 515.00 0.00% 2 Open HouselOffice Supplies $ 515.00 $ 515.00 0.00% 3 Fire Prevention Week Open House $ 515.00 $ 515,00 0.00% 4 Spring Safety Fair/Safety Camp $ 515.00 $ 515.00 0.00% 5 Refreshments/PR Events $ 515.00 $ 515.00 0.00% 6 Handouts/Pamphlets $ 2,060.00 $ 2,060.00 0.00% 7 Balloons 1 Helium $ 412.00 $ 412.00 0.00% 8 School/Business Fair Prizes $ 310.00 $ 310.00 0.00% 9 ShoreviewlSlice Community Events $ 515.00 $ 515.00 0.00% 10 Media Purchase,VHS DVD Update $ 620.00 $ 620.00 0.00% 11 Smoke Alarms,CO alarms $ 300.00 $ 1,030.00 -70.87% 12 Vinyl Picture boards(1) $ 360.00 $ 360.00 0.00% 13 SeminarslClasses,2 Pub Ed.Comm.Members $ 721.00 $ 721.00 0.00% Pubiic Fire Education Totals $ 787 .00': $ 8,603.00 8.49% PROFESSIONAL FEES 2010 2009 % line Totals Totals Change 1 Accountant Fees $ 9,548.00 $ 9,270.00 3.00% 2 Legal Fees $ 2,015.00 $ 2,015.00 0.00% 3 Payroll Services $ 5,150.00 $ 5,000.00 3.00% 4 MN Relief Association(MARAC) $ 360.00 $ 360.00 0.00% Professional"Fee Totals:','., ...: .... .$. f7,OZ3 00 ; $ 16,645.00 2.57% Approved by Board 7/15/09 Page 3 of 8 Plan B Approved 20'10 LJFD Operating Budget 511 4120 1 0 FULLTIME STAFF COMPENSATION 2010 2009 % line Totals Totals Change 1 Fire Chief $ 94,767.00 $ 92,007.00 3.00% 2 Assistant Fire Chief $ 75,000.00 $ 37,500.00 100.00% 3 Officer Manager $ 50,850.00 $ 49,369.00 3.00% 4 Fire Marshal $ 59,932.00 $ 58,186.00 3.00% Total Fulltime Salaries $ 280,549.00 $ 237,062.00 18.34% 5 Medicare(1.45%) $ 4,068,00 $ 3,437.00 18,36% 6 Social Security(6.2%} $ 3,153.00 $ 3,060.00 3.04% 7 State Unemployment(.47%} $ 1,319.00 $ 1,114.00 18.40% - 8 Long-term disability:Chief,Asst.Chief,FM $ 741.00 $ 741.00 0.00% 9 PERA:P&F 14.1% $ 32,387.00 $ 26,464.00 22.38% 2010 Coordinated Plan increase 7% 10 PERA:Coordinated Plan 7% $ 3,560.00 $ 3,332.00 6.84% 11 Health Insurance $ 30,000.00 $ 22,425.00 33.78% Health insurance=$625 per month per Total of taxes&benefits $ 75,22$.DO $ 60,573.00 24.19% employee WEEKDAY DUTY CREW line 1 4/shift*9 shifts*5days*52 weeks=9360*$13.15 $ 123,084.00 $ 119,527,00 2.98% 2 Medicare(1.45%) $ 1,784.72 $ 1,733.14 2,98% 3 Social Security(6.2%) $ 7,631.21 $ 7,410.67 2.98% 4 State Unemployment(.47%} $ 578.49 $ 561.78 2.98% Totals Weekday Duty Crew $ 133,078.42 $ 129,232.59 2.98% WEEKEND DUTY CREW line 1 Friday 5pm-lam.6FF's*8hrs*$10*39= $ 18,720.00 $ - 0.00% 2 Saturday 5pm-1 am. 6FF's*8hrs*$10*39= $ 18,720.00 $ - 0.00% _ 3 Sunday 7am-5pm. 6FF'$*l0hrs*10*52= $ - $ - 0.00% 4 Medicare(1.45%) $ 542.88 $ - 0.00% 5 Social Security(6.2%) $ 2,321.28 $ - 0.00% 6 _ _ State Unemployment(.47%) $ 175.97 $ - 0.00% Totals Weekend Duty Crew $ 40,480.13 $ - 100.00% PART TIME STAFF COMPENSATION 2010 2009 % line Totals Totals Change Fire calls 1 Fire Run Compensation $ 104,880.00 $ 130,295.00 -19.51% $161cal!x 7050 FF calls 2 Drill Compensation $ 20,500.00 $ 20,500.00 0.00% 470calls,15F✓''s Per call 3 Public Fire Education $ 3,790.00 $ 3,7W.00 0.00% 4 Hose Testing $ 2,664.00 $ 2,664.00 0.00% Drill 5 Deputy Chief $ 5,752.00 $ 5,752.00 0.00% $161drili x 1281 FF drills 6 District Chiefs @$2900 $ 11,600.00 $ 13,600.00 -14.71% 7 Captains-2 per station @$900 ea. $ 7,200.00 $ 5,840.00 23.29% Pub ed 8 Lieutenants-Optional-1lStalion @$600 $ 2,400.00 $ 1,720.00 39.53% $16/event x 2V FF events 9 Engineers 4 per Station @$450 $ 7,200.00 $ 6,880.00 4.65% 10 Fire Inspector $ 1,340.00 $ 1,300.00 3.08% Hose testing pay paid$12.40 per hr 11 Technical Support $ 1,700,00 $ 1,600.00 6,25% 12 Board of Directors,3 @$500 ea. $ 1,545.00 $ 1,545.00 0.00% Total Part time Staff Compensation $ 170,571.00 $ 195,486.00 12.75% 13 Medicare(1,45%) $ 2,473.28 $ 2,834.55 -12.75% 14 Social Security(6.2%) $ 10,575.40 $ 12,120.13 -12.75% 15 State Unemployment .47% $ 801.68 $ 918.78 -12.75% Part Time Employer Taxes Totals $ 13,850.37 $ 15,873.46 -12.75% TofafFT 8 T 5#aff;Compensateon $- 713,756:9 , $ 638,227.05 11.83% Approved by Board 7/15109 Page 4 of 8 Plan B Approved 2010 LJFD Operating Budget 5114l2010 STAFF PROF. DEVELOPMENT 2010 2009 % line Totals Totals Change 1 Fire Chief Training $ 5,500.00 $ 5,500.00 0.00% 2 Office Manager Classes $ 1,000.00 $ 1,000.00 0.00% 3 Fire Marshal Training** $ 1,800.00 $ 1,800.00 0.00% I?rofesswrial peveloptnerlt Totals,. $ 8,300 W0 $ 8,300.00 0.00% TRAINING 2010 2009 % line Totals Totals Change 1 Online Training(64 users) $ 6,921.00 $ - 100.00% - 2 Videos,aids,equipment $ 1,400.00 $ 1,400.00 0.00% 3 Tmg Equip.Trailers $ 1,000.00 $ 1,000.00 0.00% 4 Drill Instructors Fees $ 3,300.00 $ 3,300.00 0.00% 5 EMS Training $ 6,044.00 $ 6,044.00 0.00% 6 Ice Rescue $ 1,068.00 $ 1,068.00 0,00% New member training 7 FF1 @$5231FF (0) $ $ 3,661.00 -100.00% 8 FRI @$1851FF(0) $ $ 1,295.00 -100.00% 9 Haz Mat Ops @$1151FF (0) $ - $ 805.00 -100.00% 10 Mileage $0.51 per mile 840 miles ea.(0) $ - $ 2,998.00 -100.00% 11 Books @$821FF(0) $ - $ 574.00 -100.00% 12 EMT-B RegistrationlBooks(2)@$722 $ 1,444.00 $ 5,054.00 -71.43% 13 NREMT Certification Testing @$701FF(2) $ 140.00 $ 490.00 -71.43% 14 Mileage @$0.55 per mile 500 miles ea.(2) $ 550.00 $ 1,785.00 -69.19% Sectional Schools 4 FF!Station 15 Class Registration$1001 FF $ 1,600.00 $ 1,600.00 0.00% 16 Hotel Expenses @$100/night $ 3,200.00 $ 3,200.00 0.00% 17 2 Days Per Diem @$501 Day $ 1,600.00 $ 1,440.00 11.11% 18 Mileage$0.55 per mile 200 miles ea.(16) $ 1,760.00 $ 1,632.00 7.84% Command Staff Training 19 Conference Registration $ 1,260.00 $ 1,260,00 0.00% 20 Hotel Expense $ 1,190.40 $ 1,190.40 0.00% 21 3 Days Per Diem @$501 Day $ 1,350.00 $ 1,215,00 11.11% 22 Mileage 0.55 per mile 200 mile ea.(9) $ 990.00 $ 918,00 7.84% Fire Chiefs Conference 7 Chiefs 8,FM 23 Conference Registration $ 800.00 $ 700.00 14.29% _ 24 Hotel Expense $ 2,200.00 $ 1,284.00 71.34% 25 3 Days Per Diem @$501 Day $ 1,200.00 $ 944.00 27.12% 26 Mileage 0,55 per mile 280 mile ea.(7) $ 1,078.00 $ 999.00 7.91% Fire Inspector/investigation Training conference 27 Conference Registration $ 150.00 $ 150.00 0.00% 28 Hotel Expense $ 300.00 $ 300.00 0.00% 29 3 Days Per Diem @$501Day $ 300.00 $ 135.00 122.22% 30 Mileage 0.55 per mile 120 miles ea.(2) $ 132.00 $ 122.00 8.20% In Town TrnglSectional schools 5/Station 31 Conference Registration $ 2,000.00 $ 2,000,00 0.00% 32 2 Days Per Diem$501day $ 2,000.00 $ 4,000A0 -50.00% 33 Mileage 0.55 per mile 60 miles ea. 20 $ 660.00 $ 100% Trammg Totals, $_ 45,837.40_ $ $2,563.40 -13.18% Approved by Board 7115109 Page 5 of 8 Plan B Approved 2010 LJFD Operating Budget s11412010 STATION O.PERA7IONS pg SIJMMARY Totals Totals Change & 6 Bu�ldmg Mairtx moulenan s $ 1172 f}46 D3,322 fl0 1 23°h". .,'. I'p t ft�ng u $ ; 41 472 6 C 00 $ $7,72 00 9 91°lo 7 ; Communiealions $ 2577300 - $-:- 2596 00 Et,701/ 7 S ecial GepQraf Englrleer.... $ 83 139 00 $ 79 8$8 40 4 07°l0 8 p Op",erations Hazrrat/Confined Space 8 8 SCBA $ 7625OQ_"_" $ 743500 2.56°/d': 8 Techriolo $..! 4,30.4.00 Totals," 273 3T9 00 - BUILDING MAINTENANCE 2010 2009 % line Totals Totals Change 1 Station Cleaning $ $ 6,365.00 -100.00% Duty Crew will clean the stations 2 Fertilizer&Spraying $ 1,251.00 $ 1,214.00 3.05% 3 Furnace Maintenance $ 1,751.00 $ 1,700.00 3.00% 4 Gen.Bldg Maintenance,Carpet Cing,Supplies $ 10,000.00 $ 9,167.00 9.09% 5 Kitchen Supplies $ 618.00 $ 618,00 0.00% 6 Lawn Mowing&Parking Lot Sweeping $ 6,380.00 $ 6,194.00 3.00% 7 Spring Lawn cleanup Ste.3&4 $ 777.00 $ 750.00 3% 8 Snow Plowing $ 2,343.00 $ 2,275.00 2.99% 9 Window Cleaning-all stations $ 800.00 $ 775,00 3% 10 Lawn Sprinkler System Maintenance $ 1.596.00 $ 1,550.00 3.00% 1 i Taxes $ 129.00 $ 125.00 3.20% 12 TV Cable Service $ 1,215.00 $ 1,215,00 0.00% 13 First Aid $ 1,000.00 $ 579.00 72.71% 14 Building Sprinkler Annual Inspection $ 524.00 $ 508.00 3.15% 15 Disposal $ 8,852.00 $ 8,594.00 3.00% 16 Sewer&Water $ 9,304.00 $ 9,033.00 3.00% 17 Telephone $ 13,680.00 $ 13,680.00 0.00% 18 Utilities $ 35,171.00 $ 34,147.00 3.00% 19 Generator Maintenance $ 844.00 $ 819.00 3.05% 20 Pop and Food(dinner meetings) $ 3,181.00 $ 2,984.00 6.60% 21 Scene Refreshments $ 1,030.00 $ 1,030.00 0.00% Basic Maintenance totals $ 100,446.00 $ 103,322.00 -2.78% Building Extras line Station 3 _ 1 Floor Scrubber $ 1,100.00 2 Air Compressor $ 500.00 Extra totals $ 1,600.00 $ - 0 BuildingMa�ntertiance Totals $. ! 102;p'}$.00;- $ 103,322.00 -1.23% CLOTHING&TURNOUT 2010 2009 % line Totals Totals Change 1 Badges,Emblems&Tags $ 824.00 $ 824.00 0.00% 2 Fully Outfit New Fire Fighters(5)@$2775ea. $ 13,875.00 $ 10,795.00 28,53% 3 Replacement Turnout Gear(8) $ 14,832.00 $ 14,83Z00 0.00% 4 Helmets(4)@$140 ea. $ 577.00 $ 577,00 0.00% 5 Leather Helmet Fronts 8 @$45 ea, $ 370.00 $ 370.00 0,00% 6 PBI Hoods 4 per Ste.@$30 ea. $ 494.00 $ 494.00 0.00% 7 Fire Boots 2 sets per Ste.@$250 ea. $ 2,060.00 $ 2,060.00 0.00% 8 Fire Gloves 5 pair per Ste.@$70 ea. $ 1,400.00 $ 1,400.00 0.00% 9 Misc.Clothing items $ 400.00 $ 400.00 0.00% 10 Tee Shirts(slice) $ 1,0X00 $ 1,030.00 0.00% 11 Clothing Allowance$85 x 66 FF's $ 5,610.00 $ 4,950.00 13.33% ' .;: Clothing 7 ptals 'I $ :.?: 41;472 00,;-, $ 37,732.00 9.91 Approved by Board 7115109 Page 6 of 8 Plan B Approved 2010 LJFD Operating Budget 5I14I20110 COMMUNICATIONS 2010 2009 % line Totals Totals Change 1 Minitor IV 3 @$460 ea.ISta. $ 6,000.00 $ 6,000.00 0.00% 2 Packsets $ - $ - 0.00% 3 Pager Batteries $ 400.00 $ 400.00 0.00% 4 Packset Batteries $ 700.00 $ 980.00 -28.57% 5 Mobile Computer Access Fee/Air card(Car 1&2&3) $ 3,300.00 $ 2,200.00 100,00% 6 Annual 800 Mega Hertz Access $ 4,200,00 $ 6,600.00 -36.36% Purchase Totals $ 14,600.00 $ 16,180.00 -9.77% Repairs 7 Pagers $ 1,600,00 $ 1,600.00 0.00% 8 Pack Sets $ 1,600.00 $ 1,600.00 0.00% 9 Radio Optimization(40 per year) $ 500.00 $ - 100.00% 10 Trucks $ 1,200.00 $ 1,200.00 0.00% Repairs Totals $ 4,900.00 $ 4,400.00 11,36% 11 Monthly charge for Cell Phones 1500.00 1,500.00 0,00°% 12 Cell Phone Reimbursement-4 3,573.00 2,680.00 33.32% 13 Dist.Chief Cell Phone Reimbursement 1,200,00 1,200.00 0.00% Cell Phone Totals 6,273.00 5,380.00 16.60% Communication Extras Totals - - Commun,cafions 7atals ` . 25,77,3:013;= 25,960.00 -0.72% MISC VEHICLES ENGINEERING 2010 2009 % line Totals Totals Change 1 CAR-1,2,3 Duty,M-51 Maintenance $ 3,832.00 $ 2,932.00 30.70% 2 Professional Wax $ 1,030.00 $ 824.00 25.00% 3 Misc.Extra's $ 1,521.00 $ 1,521.00 0.00% Misc.Vehicles Totals $ 6,383.00 $ 5,277.00 20.96% - GENERAL ENGINEERING 2010 2009 % line Totals Totals Change 1 Class A&B Foam $ 3,000.00 $ 3,000.00 0.00% 2 Ground Ladder Testing(Annual) $ 2,058.00 $ 2,058.00 0.00% 3 Aerial Ladder Test L-3,L-4 $ 1,277.00 $ 1,277.00 0.00% 4 Professional Wax(EngineslLadderslUtilities) $ - $ 4,655.00 -100.00% Duty Crew to wash/wax trucks 5 Fuel $ 19,000.00 $ 17,500.00 8.57% 6 Pump Test $ 2,321.00 $ 2,321.00 0.00% 7 Routine Maintenance $ 45,000.00 $ 42,000.00 7.14% 8 Shop Supplies,Tools&Floor Dry $ 1,800.00 $ 1,800.00 0,00% Basic Maintenance Totals $ 74,456.00 $ 74,611.00 -0.21% General Engineering Extra's line Station 1 Station 2 Station 3 1 Aerial safety harnesses(Ladder) $ 800.00 Station 4 2 K-12 saw $ 1,500.00 Extra's Totals $ 2,300.00 $ - ' J General Engineenn 'Tdta[s $, A&139 00:=,' $ 79,888.00 4.07% Approved by Board 7115109 Page 7 of 8 Plan B Approved 2010 LJFD Operating Budqet �l14I2°'° SPECIAL OPERATIONS 2010 2009 % Hazmat/Confined Space RescuelSpecial Rescue line Totals Totals Change 1 Equipment $ 1,500.00 $ 1,500.00 0.00% 2 2 Persons to Tech.Level II $ 1,320.00 $ 1,320,00 0.00% 3 Haz Mat Instructors $ 500.00 $ 500.00 0.00% 4 Utilities for Sta. 1 112 $ 1,200.00 $ 1,200.00 0.00% 5 General Equipment Maintenance $ 800.00 $ 800.00 0.00% 6 Haz Mat Physicals $ 650.00 $ 650,00 0.00% 7 Confined Space Tech level training $ 1,500.00 $ 1,500.00 0.00% ;; Special Operations Totals $:: 7470 00;I $ 7,470.OD 0.00% MAPS 2010 2009 % line Totals Totals Change 1 Hudson Map Books 10 @$19 Ea. $ - $ - 0.00% 2 Note Book Map 601Sta.@$12.00 $ 740.00 $ 740.00 0.00% 3 Wall Maps 10 @$75 ea. $ 750.00 $ 750.00 0.00% Maps 7 ta15 $ -, 1,49U 00' $ 1,490.00 0.90% SCBA 2010 2009 % line Totals Totals Change 1 Breathing Air $ 310,00 $ 310.00 0.00% 2 Parts&Repairs $ 620.00 $ 620.00 0.00% 3 Annual Flow Testing @$651pack,$151mask $ 5,520.00 $ 5,360.00 2.99% 4 Pass Device Batteries $ 90.00 $ 90.00 0.00% 5 Mask Cleaning Solution $ 80.00 $ 80.00 0.00% SCBA Maintenance Totals $ 6,620.00 $ 6,460.00 2.48% 6 Compressed Air Quality Testing $ 284.00 $ 275.00 3.27% 7 Air Compressor maintenance $ 721.00 $ 700.00 3.00% Subtotal $ 1,005.00 $ 975.00 3,08% SCBA TOTALS : $ 7,625 00; $ 7,435.00 2.56% TECHNOLOGY 2010 2009 % line Totals Totals Change 1 Software $ 772.00 $ 750,00 2.93% 2 Misc.Supplies $ 500.00 $ 500,00 0.00% 3 E-mail&Domain Name $ 227.00 $ 220.00 3.18% 4 FireHouse Software License $ 900.00 $ 875.00 2.86% 5 Software Annual Maintenance $ 1,565.00 $ 1,520,00 2.96% 6 2007 Quickbooks Pro upgrade-$400 $ 400.00 $ 400.00 0.00% Teehnolo 'Totals ',. $.; 46400(;' $ 4,265.00 2.32% Approved by Board 7115109 Page 8 of 8 Plan B Attachment D •T,::'°S;:°-»ar... m ell-; r:." °s .-: ¢^:m:."5-.-.:r,nmA:r O O p O. 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Beginning l/l/10 we will not page out stations for calls during the weekday hours, instead we will have our Duty crew and FT firefighters cover the majority of calls (90%) , Stations will be paged out when additional resources are needed. We will staff station 3 and 4 during the weekday hours of Sam 5pm. On 4/l/10 we will staff two stations with 3 firefighters each on Friday and Saturday evenings from 5pm until lam, the station we staff at night are Station 2 and Station 4. (A total of 6 firefighters on a shift) . When the stations are staffed we will only page out stations when additional resources are required. -Will there be the need for sleeping quarters in 2010? In 2010 we will not have firefighters sleeping at the stations overnight. We will be remodeling the stations to accommodate sleeping quarters in 2010. The sleeping quarters are needed in early 2011. We have money in the capital budget to remodel existing space at station 2 & 4 . I have also applied for a FEMA grant to remodel. station 2 & 3, and put an addition on to station 4 for sleeping quarters. If we do not get the grant we will remodel existing space at only station 2 & 4. --Are funds budgeted for sleeping quarters at the fire stations? Yes. We have budgeted $30, 000 to remodel station 2, and $70, 000 to remodel station 4. We did apply for a FEMA Grant to remodel and add on to the stations, if we get the grant we will use the money in the capital budget for the Cities share of the Grant. The Grant requests $198, 630 Dollars from the Federal Government and the Cities would have to pay $66,250 for a total of $264, 880 . -How does the 2010 implementation plan fit into the overall staffing plan implementation, i.e. what is the timeline for full implementation? The current implementation plan spans 6 years, from 2010 - 2016. From an operational stand point we would prefer to fully implement the plan in 3-4 years. The current plan is as follows : 2010- Staff the stations Friday and Saturday evening from 5pm - lam. 2011- Staff the stations Friday and Saturday overnight 5pm - 7am 2012-2013 Staff the stations Friday 5pm until Monday 7am 2014-2015 Staff the stations additional weeknights 2016- Staff the stations overnight weeknights. Full implementation 24/7 365 -What is the timing of the implementation stages (how many years for full implementation) ? Currently the plan is 6 years to full implementation. -What options are being considered in terms of the timing of implementation stages (i.e. a 3,4,5,or 6 year implementation schedule) ? The implementation plan can be accelerated if funding by the cities is established. My current impression is that Shoreview and North Oaks are not in a position to accelerate this plan until Levy limits are lifted in 2012 . -What are the resources needed and costs for the 2010 implementation plan, and for each stage of the implementation? We have $100, 000 budgeted for Capital improvements to Station 2 & 4 for sleeping quarters. The incremental costs of this six year plan are (for staffing only) : 2010- $40,480 (Friday & Saturday 5pm - lam) 2011- $56, 810 (Saturday and Sunday lam - 7am) overnight 2012- $65,545 (Saturday & Sunday 7am - 5pm) weekend days 2013- $69,395 (Sunday 5pm to Monday Sam) 2014- $98, 086 (Monday - Thursday 5pm - lam) 2015- $150,684 (Tuesday - Friday lam to Sam) 2016- $14,440 Projected 0 erating budget savings per year as staffing plan is implemented: 2010- ($20, 000) fewer fire calls paged out 2011- ($10, 000) fewer fire calls paged out 2012- ($10, 000) fewer fire calls paged out 2014- ($10, 000) fewer fire calls paged out 2015- ($25, 000) Station 1 closes, operating cost annual savings -For each stage of implementation, provide the following information: -# of staff for the duty crews -# of hours necessary to staff the duty crews -Net costs of the additional duty crew hours The staffing levels really don't vary at all. During the weekdays we will have our duty crew at station 4 with 3 firefighters and station 3 will have 2-4 firefighters (1 paid on call and 2-3 FT employees) Weeknight and week end staffing is 3 firefighters at station 2 and 3 firefighters at station 4 . (6 on duty) The hours of necessary staffing and cost are listed above in the previous - question. -Which stations will house the duty crews? Weekdays- Station 3 & 4 Night & Weekends- Station 2 & 4 -How will the duty crews affect response times? We expect a dramatic decrease in our response time average for an Engine/crew on scene. our average response time for the 15t arriving Engine to a structure fire in 2008 was: Duty crew- 5.2 minutes (staffing from one station) No Duty Crew- 8 .5 minutes -Prior to full implementation, how will response times be affected during times when there is no duty crew? The response times will vary greatly depending on the availability of our firefighter, time of day, and weather conditions on days we do not have staffed stations. ..... . ...... .. -There has been discussion about the Fire Department responding to many more medical calls when the duty crews are in place. When will this issue be addressed? This could have an impact on the workload of the Sheriff's Department. All of our firefighters are medically trained, about 90a of them are trained to the EMT level or above, the rest are 13t responders. All of our trucks carry a good assortment of medical equipment. Beginning 1/1/10 we will begin to respond to all medical call during the hours that we have staffed stations. So in January our daytime duty crew and FT staff will respond on medical calls as well as fire calls without paging out any stations. We believe that we can provide significant support to Allina and the Sheriffs department with a fast response. This may allow flexibility to the Sheriff's department by not having their squads tied up on medical calls as long and they can be available to take other calls. This is very similar to our response to accident with injury calls, our job can involve patient care, packaging, extrication, roadway clean up, & traffic control. We work in concert with the Sheriff' s department and Paramedics. our crews assist in patient care and clearing the roadway faster so all units can clear the scene. Please let me know if you have any other questions. Tim Boehlke Fire Chief