HomeMy WebLinkAbout2E, Ramsey County Sheriff's Contracting Community Budget Discus -A EN HILLS
MEMORANDUM
DATE: May 17, 2010 Item 2,E
TO: Honorable Mayor and City Council Members
Patrick HIaers, City Administrator -
FROM: Sue Iverson, Finance Director/Treasurer
SUBJECT: Ramsey County Sheriffs Contracting Community Budget Discussion
Backjjround
The City contracts with the Ramsey County Sheriff. This Contract comprises the
communities of Gem Lake, Little Canada, North Oaks, Shoreview, Vadnais Heights,
White Bear Township, and Arden Hills.
Discussion
In an effort to clarify how this arrangement works and how decisions are made on the _
board, staff will hold a discussion with the City Council to take feedback and do further
research on what information the City Council needs to give direction to the designated
board member from the City of Arden Hills. This board member does vote on decisions
made by the board and these are binding on the City.
I have also met with George Altendorfer to get an understanding of each budget line item
and the history behind the decisions to give you some further information.
I am including copies of last year's budget for points of discussion.
Council Action
Discussion and direction to staff and the appointed representative Patrick Klaers.
City Council Meeting
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InformationlSheriffs Contract Budget Discussion.doc
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Attachment A
AGREEMENT FOR
LAW ENFORCEMENT SERVICES
This is an Agreement between the County of Ramsey(hereinafter referred to as
the"COUNTY'),and the City of Arden Hills(hereinafter referred to as the
"MUNICIPALITY"),to provide law enforcement services to the MUNICIPALITY for the period commencing January 1.,2010. _
WHEREAS,the COUNTY has a statutory obligation to provide police protection
within Ramsey County; and
WHEREAS, the COUNTY has previously contracted to provide law enforcement
services to the cities of Arden Hills,Gem Lake, Little Canada,North Oaks, Shoreview,
Vadnais Heights,and to White Bear Township(hereinafter collectively referred to as the
-MUNICIPALITIES-), and
WHEREAS, the MUNICIPALITY has determined that it is in the best interests of
the MUNICIPALITY to continue to contract with the COUNTY for law enforcement
services, thereby allowing for the allocation of overhead and other administrative costs
over a larger population; and
WHEREAS,the parties to this Agreement intend to contract for law enforcement
functions within the political boundaries of the MUNICIPALITY through the Ramsey
County Sheriff; and
WHEREAS,the COUNTY is agreeable to rendering such services on the terms
and conditions hereinafter set forth; and
WHEREAS,such contracts are authorized and provided for by the provisions of
Minnesota Statutes Sections 471.59 and 436.05, and Laws 1959, Chapter 372.
NOW, THEREFORE, IN CONSIDERATION OF the mutual undertakings set
forth herein,the COUNTY and the:MUNICIPALITY agree as follows:
A. SCOPE OF SERVICES
I. The COUNTY agrees, through the Ramsey County Sheriff's Department,
to provide law enforcement services to the MUNICIPALITY which will
include,but not be limited to,the following-
a. Patrol services with random patrolling of residential areas,businesses,
parks, and other public property areas;
b. Enforcement of Minnesota State Statutes and the ordinances of the
MUNICIPALITY. z
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c. Traffic enforcement including the regular use of radar or laser as a
speed deterrent;
d. Cringe prevention programs such as Neighborhood Watch, as well as
other business and residential crime prevention programs; -
e. Criminal investigative and crimes lab services; z
f. Follow up on reported crimes with persons who reported the crime
including routine notification by telephone or mail as to the status of
the investigation; s€
g. Responses to medical, fire,and other emergencies;
h. Coordination of volunteer programs such as the Community Affairs
Officer and Reserve Programs;
i. Driver's license inspections,background checks and license
enforcement services as called for under applicable state law and
ordinances of the MUNICIPALITY;
j. Special event traffic patrol and patrol services for community festivals
or other special events; and
k. Attendance at public Safety or City Council meetings as requested by
the MUNICIPALITY.
2. The manner and standards of performance, the discipline of officers, and
other matters incident to the provision of services under this Agreement,
and the control of personnel so employed,shall be subject solely to the
control of the COUNTY. In the event of a dispute between the parties as
to the extent of the duties and functions to be rendered hereunder,or the
level or manner of performance of such service,the determination thereof
made by the Sheriff of the COUNTY shall be final and conclusive as
between the parties hereto, subject however, to the provisions of Section
A.3. herein.
3. In the event the MUNICIPALITY, through its elected body or authorized =
agent,notifies the COUNTY that the MUNICIPALITY is dissatisfied with
the assignment of personnel for the performance of services under this
Agreement and requests a change in personnel, the COUNTY shall make
every effort to effect a change in the assignment of personnel,provided
that such a change does not jeopardize the ability of the COUNTY to
provide services to other areas of Ramsey County in a timely and efficient
manner.
4• The COUNTY'S contractual obligations under this Agreement do not
Iessen the COUNTY'S obligation to provide patrol and police protection
services to Bellaire Beach,area lakes,Ramsey County open space areas,
and regional park areas owned or operated by Ramsey County and all
other areas under COUNTY jurisdiction located within the political
boundaries of the MUNICIPALITY. The COUNTY'S contractual {
obligations under this Agreement shall also recognize the underlying,
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statutory obligations that Ramsey County has to provide police protection
to the MUNICIPALITY.
5. Services shall be provided 24 hours per day and shall be performed by the -
number of deputies and other personnel budgeted for in the COi-INTY'S
Approved Budget for these services to the MUNICIPALITIES.
6. To facilitate the COUNTY'S performance pursuant to this Agreement,the -
NRMCIPALITY agrees that the COUNTY shall have full cooperation
and assistance from the MUNICIPALITY, its officers, agents and
employees. The MUNICIPALITY shall designate a liaison to the Ramsey
County Sheriff s Department. The liaison shall attend meetings of the
Sheriff's Contract Communities Committee and shall represent their s
respective MUNICIPALITY at their meetings. The purpose of these
meetings is to develop short-term and long range plans and to coordinate
and analyze police service,to develop budget parameters for distributing
costs between the municipalities,and other related public service issues_
The Sheriff s Contract Communities Committee shall also review any
disputes which arise between the MUNICIPALITIES and/or Sheriff's
Department and recommend a resolution.
7. The COUNTY shall furnish and supply all necessary labor, supervision,
equipment, comununication, facilities and dispatching, and supplies
necessary to provide services pursuant to this Agreement. - ..
8. All deputy sheriffs,clerks, dispatchers, and all other COUNTY personnel
performing duties pursuant to this Agreement shall at all times be
considered employees of the COUNTY for all purposes.
9. The name of each of the MUNICIPALITIES that contract with the
Sheriff's Department for law enforcement services shall be affixed to all
squad cars and other major pieces of equipment used primarily within
these MUNICIPALITIES.
B_ ASSUMPTION OF LIABILITIES/INSURANCE
L Except as otherwise provided, the MUNICIPALITY shall not be called
upon to assume any liability for the direct payment of any salaries,wages,
or other compensation to any COUNTY personnel performing services
hereunder for said MUNICIPALITY, and the COUNTY hereby assumes
said liabilities.
2. Except as herein otherwise specified,the MUNICIPALITY shall not be
liable for compensation or indemnity to any COUNTY employee for
injury or sickness arising out of this employment, and the COUNTY -
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hereby agrees to hold harmless the MUNICIPALITY against any such
claim.
3. The MUNICIPALITY, its officers,and employees, shall not be deemed to
assume any liability for the intentional or negligent acts of the COUNTY
or the COUNTY'S employees performing services pursuant to this 'S
Agreement,and the COUNTY shall hold the MUNICIPALITY,its
officers, and employees harmless from and shall defend and indemnify the
MUNICIPALITY, its officers, and employees against any claim for
damages arising out of the COUNTY'S performance of this Agreement.
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4. The COUNTY, its officers,and employees shall not be deemed to assume
any liability for intentional or negligent acts of the MUNICIPALITY or of
any other officers, agent or employee thereof, and the MUNICIPALITY
shall hold the COUNTY and its officers and employees harmless from,
and shall defend and indemnify the COUNTY and its officers and
employees against any claim for damages arising out of the
MUNICIPALITY'S performance of this Agreement.
5. The COUNTY agrees to maintain; during the term of this Agreement,
automobile, general liability, workers' compensation,and professional
liability insurance in amounts deemed appropriate by the COUNTY. The
COUNTY shall name the MUNICIPALITY as an additional insured on
these policies except for the workers' compensation policy. The
MUNICIPALITY agrees to pay, as a part of the actual cost as provided in
Section 6 below,a pro rata share of the COUNTY'S insurance costs.
These costs shall include the costs for any assessments and credits for any
dividends by participating in any insurance pools or trusts. The COUNTY
may elect to self-insure-all or any portion of these risks. If the COUNTY
cannot obtain insurance and/or elects to self-insure, the MUNICIPALITY
shall pay a pro rata share of the costs of self.-insurance,based on each
MUNICIPALITY'S share of the approved annual budget. Insurance costs
as they relate to insurance coverage shall include premiums and
deductibles. Costs of self-insurance shall include reserves, claims and
damage payments,and administration costs required to maintain seif-
insurance_
6. The MUNICIPALITY acknowledges that the COUNTY may, in an effort
to provide the best insurance coverage at the most economical cost,
become a member of the Minnesota Counties Insurance Trust or some
similar organization; and.the MUNICIPALITY further acknowledges that
membership in such an organization may be for a fixed minimum term and
may expose the COUNTY to some type of contingent cost liability, such
as debts, obligations and liabilities, in the event that the COUNTY
withdraws its membership. The MUNICIPALITY agrees to reimburse the -
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COUNTY for the MUNICIPALITY'S pro rata share of any such
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contingent cost liability arising during the term of this Law Enforcement
Service Contract and assessed against the COUNTY. Upon notification to
the COUNTY of any such contingent cost liability, the COUNTY will
notify the MUNICIPALITY in a timely manner-
C. TERM OF AGREEMENT/TERMINATION
1. This agreement shall commence January 1,2010 and shall be in effect t
through December 31,2012. If either party intends not to renew the
agreement at the end of its term,the party+must notify the other party and 3
other MUNICIPALITIES in writing at least nine(9)calendar months prior
to.the end of the contract term_ If either party has not approved a
successor agreement at the end of the terra,the COUNTY will continue to s
provide law enforcement services in accordance with this agreement. -
2. Either party may terminate this Agreement at the end of a calendar year
and prior to the end of the terra of the Agreement by notifying the other
party to this Agreement and the other MUNICIPALITIES in writing of
their intent to terminate the Agreement at least nine(9)calendar months
prior to the end of the calendar year.
3. Notice to the COUNTY shall be given to the County Manager and
Ramsey County Sheriff, and Notice to the MUNICIPALITY shall be
given to the MUNICIPALITY'S City Manager. Notice to the other - ..
MUNICIPALITIES will be given in accordance with the notice provisions
of the contracts between the COUNTY and the other MUNICIPALITIES.
D. COST AND PAYMENT
I. The MUNICIPALITY agrees to pay the COUNTY the actual cost of
providing all services covered by this Agreement. Actual cost shall mean
the MUNICIPALITY'S pro rasa share of the COUNTY'S total cost of
providing patrol and police protection services as described in this
Agreement to the MUNICIPALITIES with which the COUNTY has -
agreements for the current contract year, including,but not limited to the
following: salaries of employees engaged in performing said services,
including vacation and sick leave; mileage,uniforms;public employees
retirement contributions-workers' compensation,automobile,general
liability and police professional liability insurance costs or the cost of self-
insurance; general overhead,including indirect expenses and supplies,
radio unit expense, and health and welfare expense_ The term`costs"as
used herein shall not include items of expense attributable to services or
facilities normally provided or available to all cities within the COUNTY
as part of the COUNTY'S obligation to enforce state law, Computation of
actual costs hereunder shall be trade by the Ramsey County Budgeting& - -
Accounting Division based on information provided by the Sheriff,
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2. During the term of this Agreement,the COUNTY shall annually submit a
Budget Estimate for the following year of services to the x
MUNICIPALITY no later than August I of the current year_ Said Budget
Estimate will be for the limited propose of better enabling the
MUNICIPALITY to estimate its annual budget and tax levy. It is
understood by the parties to this Agreement that said Budget Estimate
shall in no way prevent the COUNTY from charging its actual costs-
3- If the MUNICIPALITY does not allocate the necessary funding for its
proportionate share of the COUNTY'S Approved Budget to the
MUNICIPALITIES for a given year,the MUNICIPALITY and the
COUNTY must meet by January 31 of the budget year in question to
review and reach agreement on modifications to service levels provided by
the COUNTY that are consistent with the MUNICIPALITY'S budget and
that recognize the impact of these service level changes to other
MUNICIPALITIES that contract with the COUNTY for these services.
4. Unless the COUNTY and MUNICIPALITY have reached agreement
pursuant to the prior paragraph for a change in the MUNICIPALITY'S
contribution,the COUNTY shall bill the MUNICIPALITY on a monthly
basis in advance in an amount equal to one-twelfth(1112)of the Budget
Estimate for services to the MUNICIPALITY. The MUNICIPALITY
shall pay the COUNTY within 45 days of receipt of the monthly
statement. At the close of the contract year,the COUNTY will reconcile
the current year Budget Estimate and current year actual costs, shall
provide a copy of the current year actual cost to the MUNICIPALITY, and
shall either give a credit to the MUNICIPALITY or bill the
MUNICIPALITY for additional costs in excess of the Budget Estimate.
E. GENERAL PROVISIONS -
I. It is understood that prosecutions for violations of ordinances or state
statutes, together with disposition of all fines collected pursuant thereto,
shall be in accordance with state statutes, state rules, and judicial orders.
2. The Ramsey County Sheriffls Office shall submit to the MUNICIPALITY
quarterly activity reports detailing the activities of the Sheriff's Office
under this agreement within the MUNICIPALITY. Said reports shall
contain, at a minimum, the number of calls answered and the number of
citations issued. However,no information will be provided which would
violate the State Data Practices Act.
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3. The MUNICIPALITY may contract with the COUNTY for additional law
enforcement services above and beyond those provided in this agreement.
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4. Any alterations,variations,modifications,or waivers of provisions of this
Agreement shall only be valid when,they have been reduced to writing, }
signed by authorized representatives of the COUNTY and the
MUMICIPALITY and attached to the original of this Agreement.
IN WITNESS WHEREOF,the MUNICIPALITY,by resolution duly adopted by
its Council has caused this Agreement to be signed by Stan Harpstmd,Mayor,and
Ronald J. Moorse,City Administrator,and the seal of the MUNICIPALITY to be affixed -
hereto on the day of December,2009,and the COUNTY,by resolution of its Board of
County Conunissioners,has caused this Agreement to be signed by the Chair and Chief A
Clerk of said Board on the day of 2009.
COUNTY OF RAMSEY CITY OF ARDEN HILLS
By: By:
Jan Parker,Chair Stan Harpstead
Board.of Ramsey County Commissioners Mayor
By: By.
Bonnie Jackelen, Chief Clerk Ronald J. Moorse
Board of Ramsey County Commissioners City Administrator
APPROVAL RECOMMENDED:
Bob Fletcher
Sheriff of Ramsey County
APPROVED AS TO FORM:
Assistant Ramsey County Attorney
FUND:
Office of Budget and Accounting
7
Attachment B
WITH PARTIAL FUNDING FOR RELIEF PATROL POSITION
ARDEN HILLS %CHANGE EST COST 2010 EST COST 2009 EST COST 2008 EST COST 2007
PATROL DEPUTIES $675,737.07 $675,855.16 $642,364.40 $600,776.97
INVESTIGATION DEPUTIES $86,284.99 $84,218.30 $78,556.70 $78,392.80
PROPERTY FLEET ASST $10,882.92 $10,245.48 $9,397.87 $10,085.29
EQUIPMENT&MAINTENANCE $B8,877.05 $82,897.60 $77,296,85 $71,393.77
TRAFFIC DEPUTY $19,811.69 $23,599.61 $18,501.53 $16,779.25
TRAFFIC DEPUTY#2 $10,984,15 $10,764,22 $10,250.88 $9,749.35
CRIME PREY $17,519.02 $17,578.36 $16.646.87 $15,928.83
ESTIMATED REVENUE ($49,440.98) ($47 606.75) ($46,410.38) ($45,401.06)
SUB TOTAL
TOTAL 0.36% $860,655.90 $857,551-98 $806,604.72 $757,705.20
GEM LAKE
PATROL DEPUTIES $55,220.29 $55,550.68 $52,244.15 $48,839.23
INVESTIGATION DEPUTIES $7,409.51 $7,794.37 $6,691.57 $6,677.61
PROPERTY FLEET ASST $934,54 $948,22 $800.52 $859.08
EQUIPMENT&MAINTENANCE $7,425.97 $6,926.37 $6,458.40 $5,965.18
TRAFFIC DEPUTY $1,625,17 $1,963.04 $1,510.06 $1,369.31
TRAFFIC DEPUTY#2 $5,492.07 $5,382.11 $6,125.44 $4,874.68
CRIME PREV $1,139.33 $1,213.94 $1,079.97 $1,033.39
ESTIMATED REVENUE ($4 299.76) ($4 170.34) ($4,029.40) ($3,943.05)
SUB TOTAL s72,12.64
TOTAL 0.87% $74,947.12 $75,608.39 $69,880.71 $65,675.43
LITTLE CANADA
PATROL DEPUTIES $776,719,80 $749,206.92 $693,559.49 $649,468.29
PATROL DEPUTY SUPPLEMENT $45,320.15 $44,427.80 $0.00 $0.00
INVESTIGATION DEPUTIES $118,122.00 $109,815.98 $94,968.88 $94,770.73 —
PROPERTY FLEET ASST $14,893.45 $13,359.54 $11,361.28 $12,192.32
EQUIPMENT&MAINTENANCE $88,868.62 $82,889.74 $77,289.51 $71,387.00
TRAFFIC DEPUTY $22,965.10 $26,435.86 $20,098.65 $18,263.44
TRAFFIC DEPUTY#2 $30,206.41 $29,601.61 $28,189.93 $26,810.72
CRIME PREV $20,650.14 $20,176.84 $18,237.15 $17,450.51
ESTIMATED REVENUE ($55,786.99) ($53 232.27) ($51,432.67) ($50,358.82)
SUB TOTAL
TOTAL 3.84/° $1,061,963.69 $1,022,682.02 $892,272.22 $839,984.19
NORTH OAKS
PATROL DEPUTIES $377,386.13 $389,391.85 $385,283.84 $360,173.61
INVESTIGATION DEPUTIES $34.035.96 $30,982.09 $27.894.76 $27,836.56
PROPERTY FLEET ASST $4,292.88 $3,769.09 $3,337.10 $3,581.19
EQUIPMENT&MAINTENANCE $54,764.13 $51.079.72 $47,628.65 $43,991.31
TRAFFIC DEPUTY $10,755,43 $13,059.41 $10,557.17 $9,539.44
TRAFFIC DEPUTY#2 $0A0 $0.00 $0.00 $0.00
CRIME PREV $6,879.55 $6,652.60 $6,188.87 $5,921.92
ESTIMATED REVENUE ($28,097 80) ($26 958.39) ($26,232.48) ($25,639.99)
SUB TOTAL sa777s�.r�
TOTAL -1.70%, $460,015.27 $467,976.37 $454,65T91 $425,404.04
PAGE 1
3/19/2010
WITH PARTIAL FUNDING FOR RELIEF PATROL POSITION
SHOREVIEW
PATROL DEPUTIES $1,254,511.13 $1,251,422,63 $1,197,287,27 $1,119,811.27
INVESTIGATION DEPUTIES $157,033.90 $145,835.10 $147,788.76 $147,480.41
PROPERTY FLEET ASST $19.806.32 $17,741.41 $17,680.21 $18,973.46
EQUIPMENT&MAINTENANCE $165,325.19 $154,202.49 $143,784.20 $132,803.56
TRAFFIC DEPUTY $36,836.63 $43,540.95 $34,642.52 $31,422.59
TRAFFIC DEPUTY#2 $27,460.37 $26,910.56 $25,627.21 $24,373,38
CRIME PREY $38,241.82 $37,403.09 $36,820.48 $35.232.29
ESTIMATED REVENUE ($92,620.96) ($88,696.59) ($87,238.98 ($85,349.72}
SUB TOTAL s�fja, ss.as
TOTAL 1.15%; $1,606,594.40 $1,588,359.54 $1,516,391,67 $1,424,747.24 —
VADNAIS HEIGHTS
PATROL DEPUTIES $695,828.53 $670,083.54 $617,981,28 $578,538.17
INVESTIGATION DEPUTIES $109,302.29 $102,412.41 $98.215.68 $98,010.76
PROPERTY FLEET ASST $13,786.04 $12,458.87 $11,749.70 $12,609.15
EQUIPMENT&MAINTENANCE $80,554.39 $75,134.87 $70,058.58 $64,708.28
TRAFFIC DEPUTY $20,773.17 $23,908.26 $18,388.77 $16,727.54
TRAFFIC DEPUTY#2 $24,714.34 $24,219.50 $23,064.48 $21,936.04
CRIME PREY $22,503.39 $22,094.24 $21,234.02 $20,318.12
ESTIMATED REVENUE ($50,066.50) ($47,831.43) ($46,801.03) ($45,826.23
SUB TOTAL
TOTAL
3.96%i $917s 395.64 ', $882,480.26 $813,891,48 $767,021.83
._..---------.. ...--._..._ -..
WHITE SEAR TOWN
PATROL DEPUTIES $567,293.47 $568,097.40 $546,093.13 $511,057.61
INVESTIGATION DEPUTIES $65,418.84 $60,552.94 $61,827.77 $61,698.77
PROPERTY FLEET ASST $8,251.12 $7,366.50 $7,396.56 $7,937.59
EQUIPMENT&MAINTENANCE $72,764.65 $67,869.21 $63,283.81 $58,450.89
TRAFFIC DEPUTY $16,456.80 $19,517.60 $15,592.62 $14,141.96
TRAFFIC DEPUTY#2 $10,984.15 $10,764.22 $10,250.88 $9,749.35
CRIME PREV $16,673,26 $16,288.17 $16,066.46 $15,373.46
ESTIMATED REVENUE ($41,687.01) ($39,889.78) ($39,255.07) ($38,412.12)
SUB TOTAL sisiz.ani.�s
° ' �
' 716.?.155 29 $710,566.26 $681,256.16 $639,997.51
TOTAL 0.79/° - . ..., _..._.._.-..--
CONTRA C? ESTIMATE 1.65%! $5,697,727.31 $5,605,224.82 $5,234,954.87 $4,920,535.44
PAGE 2
311912010
ESTIMATE ACCORDING TO ASSIGNMENT OF PATROL DEPUTIES
PROJECTED SALARY INCREASE 2.00%
#EMPLOYEES YEARLY SALARY TOTAL
SALARIES PATROL DEPUTIES 34 $65,014.77 $2,210,502.16
SERGEANTS 2 $76,687.06 $153,374.12
CLERK TYPISTS 111 2 $44,114.07 $88228.14
TOTAL SALARIES S2,452,104.44
SALARY INCREASE $47,680.35
OVERTIME PAY 8%SWORN $187,336.42
OVERTIME FOR EVENTS 217.39 $7,826.09
SWORN PERA(14.1%)1 LIMITED FICA.(1.45%) $395,963.24
CIVILIAN PERA(7.0%)1 FICA(7.65%) $13,220,65
WORKERS COMP SWORN 3,268.70 $117,673.04
WORKERS COMP CIVILIAN $500.00 $11000.00
DEFERRED COMP $240.00 $9,120.00
POLICE LIABILITY INSURANCE 217.39 $7,826.09
HEALTH DENTAL LIFE INS 11,100.73 $421,827.59
UNIFORM ALLOWANCE $770.00 $27,720.40
OVERHEAD CHARGE $11,703.01 $444,714.49
LAPTOP COMPUTERS $14,000.00
TRAINING $S,OdQ00
RELIEF POSITION FUNDING TO SUPPLEMENT FEDERAL GRANT $30,000.00
TOTAL SALARIES CHARGES $4,183,012.40 _
COST PER DEPUTY PER YEAR S123,029.78
3-YEAR AVG I
CITY PATROL DEP 2006-2008 EST COST
ASSIGNED EVENTS
ARDEN HILLS 5.4098245 3610 $657,430.15
GEM LAKE 0.4520085 310 $55,220.29
LITTLE CANADA 5,4093113 4942 $703,492.13
NORTH OAKS 3,3334175 1424 $377,385.13
SHOREVIEW 10.0631181 6570 $1,217,897.29
VADNAIS HEIGHTS 4.9032352 4573 $640,907.78
WHITE BEAR TOWNSHIP 4.4290849 2737 $530,679.63
24166
TOTALS 34 S4,183,012.40
80% 100% 20%
5.4098246 0.159112485 $532,455.60 $665,569.50 3610 0,149383431 $124,974.65
0.4520085 0,013294368 $44,486.40 $55,610.50 310 0.01282794 $10,731.89
5.4093113 0.159097391 $532.405.09 $665,506.36 4942 0.204502193 $171,087.04
3.3334175 0,098041691 $328,08T69 $410,109.61 1424 0.058925763 $49,297.44
10,0631181 0.296974062 $990.450.54 $1,238,063.17 6570 0.271869569 $227,446.76
4.9032352 0.1442128 $482,595.15 $603,243,93 4573 0.189232806 $158,312.64
4.4296849 0,130267203 $435,927.46 $544,909.33 2737 d.113258297 $94,752.17
34 1 $3,346,409.92 $4,183,012.40 24166 1 $836,602.48
PAGE 3
3/19/2010
NUMBER EST COST
OVERTIME 1WS2*$47.74 $39,719,68
PERA 14.1%SALARY $5,600.47
TOTAL ESTIMATE $45,320.16
CITY AGREED FORM UL INDEX EST COST
ARDEN HILLS 0 0.00% $0.OD
GEM LAKE 0 0.00% $0.00
LITTLE CANADA 1 100,00% $45,320.15
NORTH OAKS 0 0.00% $0.00
SHOREVIEW 0 0.00% $0.00
VADNAIS HEIGHTS 0 0.00% $0.00
WHITE BEAR TOWNSHIP 0 0.00% $0.00
TOTAL 1 100.000/0 S45,320.15
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NUMBER EST COST
SALARY 2 $130,029.54
SALARY INCREASE 2.00% $2,524.94
OVERTIME PAY 8%SALARY $1 .75
$43
OVERTIME FOR EVENTS 2 434.78
PERA 14.1%SALARY $21,792.33
WORKMANS COMP INSURANCE 2 $6,537.39
DEFERRED COMPENSATION 2 $480.00
POLICE LIABILITY INSURANCE/DEPUTY 2 $434.78
HEALTH, DENTAL, LIFE INSURANCE 2 $22,201.45 -
UNIFORM ALLOWANCE/DEPUTY 2 $1,540,00
OVERHEAD CHARGE/DEPUTY 2 $23,406.03
TOTAL ESTIMATE 2 $219,882.99
CITY AGREED FORMUL INDEX EST COST
ARDEN HILLS 0,166666657 8.33% $18,306.92
GEM LAKE 0 a00% $0.00
LITTLE CANADA 0.666666667 33.33% $73,227.67
NORTH OAKS 0 0.00% $0.00
SHOREVIEW 0.333333333 16.67% $36,613.83
VADNAIS HEIGHTS 0.5 25.00% $54,920.75
WHITE BEAR TOWNSHIP 0,333333333 16.67% $36,613,83
TOTAL 2 I00.00% $219,682.99
Won CV-1
- �
PAGE 4
3/19/2010
NUMBER EST COST
SALARY 5 $325,073.86
SALARY INCREASE 2.00% $6,312.35
OVERTIME PAY 8%SALARY 5 $25,754.38
OVERTIME FOR EVENTS 5 $1,086.96
PERA 14.1%SALARY 5 $54,480.83
WORKMANS COMP INSURANCE 5 $16,343,48
DEFERRED COMPENSATION 5 $1,200.00
POLICE LIABILITY INSURANCEIDEPUTY 5 $1,086.96
HEALTH, DENTAL, LIFE INSURANCE 5 $55,503.63
UNIFORM ALLOWANCEIDEPUTY 5 $3,850.00
OVERHEAD CHARGEIDEPUTY 5 $58,515.06
COMMUNICATIONS EQUIPMENT $1,400.00
LAW ENFORCEMENT EQUIPMENT $2,000.00
AUTOMOTIVE EQUIPMENT $25,000.00 (Traffic Vehicle)
TRAINING $0.00
TOTAL ESTIMATE $577,607.49
MENEM
CITY EVENTS INDEX EST COST
ARDEN HILLS 3610 14.94% $86,284.99
GEM LAKE 310 1.28% $7,409.51
LITTLE CANADA 4942 20.45% $118,122.00
NORTH OAKS 1424 5.89% $34,035.96
SHOREVIEW 6570 27.19% $157,033.90
VADNAIS HEIGHTS 4573 18.92% $109,302.29
WHITE BEAR TOWNSHIP 2737 11.33% $65,418.84
TOTAL 24166 100.00% S577,607.49
oo
PAGE 5
3/19/2010
NUMBER EST COST
SALARY 1 $42,148.89
SALARY INCREASE $842.98
OVERTIME PAY 3%SALARY $0.00
PERA 7.0%SALARY $3,009.43
FICA T65%SALARY $3,307.24
WORKMANS COMP INSURANCE $500.00
DEFERRED COMP $240.00
HEALTH, DENTAL, LIFE INSURANCE/CIVILIAN $11,100.73
OVERHEAD CHARGE/EMPLOYEE $11,703.01
TOTAL ESTIMATE S72,852.28
CITY EVENTS INDEX EST COST
ARDEN HILLS 3610 14.94% $10,882.92
GEM LAKE 310 1.28% $934.54
LITTLE CANADA 4942 20.45% $14,898.45
NORTH OAKS 1424 5.89% $4,292.88
SHOREVIEW 6570 27.19% $19,806.32
VADNAIS HEIGHTS 4573 18.92% $13,786,04
WHITE BEAR TOWNSHIP 2737 11.33% $8,251.12
TOTAL 24166 100.00% $72,852.28 --
� aLsf
PAGE 6
3/19/2010
SEVEN CITIES ESTCOST 14SQUADS COST
AUTOMOTIVE OPERATING EXPENSE $168,000.00
AUTOMOTIVE REPAIRS $140,000.00
AUTOMOTIVE EQUIPMENT(SQUADS) $27,810.00 6 $166,860.00
AUTOMOTIVE INSURANCE $14,000.00
RADIO REPAIR $4,000.00
WIRELESS SERVICE $24,720.00 _
QUICK LOOK SERVICE$2501MO $31000,OD
COMMUNICATIONS EQUIPMENT(RAI]IO,MDT) $4,000.00
LAW ENFORCE EQUIP(LIGHTBARS, ETC) $5,000.00
TASERS $11,000.00
TELEPHONE CELLULAR SERVICE $18,000.00
TOTAL S558,580.00
#DEP`S COST/DEP
ARDEN HILLS 5,4098245 $881877.05
GEM LAKE 0.4520085 $7,425.97
LITTLE CANADA 5.4093113 $88,868.62
NORTH OAKS 3.3334175 $54,764.13
SHOREVIEW 10.0631181 $165,325.19
VADNAIS HGTS 4.9032352 $90,554.39
WHITE BEAR TWP 4,4290849 $72,764.65
TOTAL 34 $558,580.00 --
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3119l2010 PAGE 7
NUMBER EST COST
SALARY 1 $65,014.77
SALARY INCREASE $1,262.47
OVERTIME PAY 8%SALARY $5,150.88
OVERTIME FOR EVENTS 1 $217.39
PERA 14,1%SALARY $10,896.17 tQ
SALARIES TEMPORARY vtp
-Weight Restriction $5,000.00 `Ic i
$382.50 � E
FICA 7.65°1°SALARY
WORKMANS COMA'INSURANCEIDEP 1 $3,268.70
DEFERRED COMPENSATION 1 $240.00 �r� —
POLICE LIABILITY INSURANCEIDEP 1 $217.39
HEALTH,DENTAL, LIFE INSURANCEIDEP 1 $11,100.73
UNIFORM ALLOWANCEIDEP 1 $770,00
OVERHEAD CHARGE/DEP 1 $11,703.01
ANNUAL EQUIPMENT MAINTENANCE(TICKETWRITER) $10,000.00
AUTOMOTIVE EQUIPMENT $0.00
$4,000.0EQUIPMENT-2 Radar Units
TOTAL ESTIMAT1 $12929,224.00
0
22
SHARE COST
ARDEN HILLS 15.3313% $19,811.69
GEM LAKE 1.2576% $1,625.17
LITTLE CANADA 17.7715% $22,965.10
NORTH OAKS 8.3231% $10,755.43
SHOREVIEW 2B.5060% $36,836.63
VADNAIS HEIGHTS 16.0753% $20,773.17
WHITE BEAR TOWNSHIP 12.7351% $16,456.80 �
TOTALS 100.0000% $129,224.00 Q
1-10
L
PAGE 8
3/19/2010
NUMBER EST COST
SALARY 1 $65,014.77
SALARY INCREASE $1,262A7
OVERTIME.PAY 8%SALARY $5,150.88
OVERTIME FOR EVENTS 1 $217.39
PERA 14.1%SALARY $10,896.17
WORKMANS COMP INSURANCEIDEP 1 $3,268.70
DEFERRED COMPENSATION 1 $240.00
POLICE LIABILITY INSURANCEIDEP 1 $217.39
HEALTH,DENTAL,LIFE INSURANCEIDEP 1 $11,100.73 -
UNIFORM ALLOWANCE/DEP 1 $770.00
OVERHEAD CHARGEIDEP 1 $11,703.01
AUTOMOTIVE SUPPLIES $0.00
TOTAL ESTIMATE S109,841.S0
SHARE ... COST (iL
ARDEN HILLS 10.0000% $10,984.15 a�reed 0 �
GEM LAKE 5.0000% $5,492,07 fr G
LITTLE CANADA 27.5000% $30.206.41
NORTH OAKS 0.0000% $0,00 -
SHOREVIEW 25.0000% $27,460.37 Ih L r c
VADNAIS HEIGHTS 22,5000% $24,714.34 �
WHITE BEAR TOWNSHIP 10.0000% $10,984.15
TOTALS 100.00000/0 S109,841.S0
r � s
I
PAGE 9
3/1 912 0 1 0
CA
NUMBER EST COST
SALARY 0.67 $0.00
SALARY INCREASE $D.00
OVERTIME PAY 8%SALARY $D.00
PERA 6.75%SALARY $O.OD
FICA 7.65%SALARY $0.00
WORKMANS COMP INSURANCE $0.00
DEFERRED COMP $0.00
HEALTH, DENTAL, LIFE INSURANCE/DEP $0.00
UNIFORM ALLOWANCE $0.00 _
AUTOMOTIVE REPAIRS $0.00
AUTOMOTIVE SUPPLIES $0.00
AUTOMOTIVE EQUIPMENT $0.00
DATA PROCESSING EQUIPMENT(CAMERA SYSTEM) $0.00
OVERHEAD CHARGE/DEP 0.67 $0.00
TOTAL $0.00
TOTAL ESTIMATE 50%POPULATION $0.00
50% EVENTS $0.00
CITY POPULATION EVENTS s FOR FOP. $FOR EVENTS TOTALS
ARDEN HILLS 10020 3610 $0.00 $0.00 $0.00
GEM LAKE 419 310 $0.00 $0.00 $O.DO
LITTLE CANADA 9687 4942 $0.00 $0.00 $0.00
SHOREVIEW 25924 6570 $0.00 $0.00 $0.00
VADNAIS HEIGHTS 13069 4573 $0.00 $0.00 $0.00
WHITE BEAR TWP 11697 2737 $0.00 $0.00 $0.00
TOTALS 70816 22742 $0.00 $0.00 $0.00
3/1 912 0 1 0 PAGE 10
NUMBER EST COST
SALARY 1 $66,014.77
SALARY INCREASE $1,262.47
OVERTIME PAY 8%SALARY $5,150.88
OVERTIME FOR EVENTS $217.39
PERA 14.1%SALARY $10.896.17
SALARIES TEMPORARY $10,000.00
FICA 7.65%SALARY $765.00
WORKMANS COMP INSURANCE SWORN $3,268.70
DEFERRED COMPENSATION $240.00 -
POLICE LIAB3LITY INSURANCEIDEP $217.39
HEALTH, DENTAL, LIFE INSURANCE/CIVILIAN $11,100.73
UNIFORM ALLOWANCEIDEPUTY $770.00
OVERHEAD CHARGE $11,703.01
DATA PROCESSING EQUIPMENT $3,000.00
TOTAL $123,506.50
TOTAL ESTIMATE 50%POPULATION $61,803.25
50%EVENTS $61,803.25
CITY POPULATION EVENTS $ FOR POP. S FOR EVENTS TOTALS
ARDEN HILLS 10020 3610 $8,286.64 $9.232.38 $17,519.02
GEM LAKE 419 310 $346.52 $792.81 $1,139.33
LITTLE CANADA 9687 4942 $8,011.24 $12,638.90 $20,650.14
NORTH OAKS 3915 1424 $3,237.74 $3,641.80 $6,879,55
SHOREVIEW 25924 6570 $21,439,39 $16,8D2.42 $38,241.82
VADNAIS HEIGHTS 13069 4573 $10,808.19 $11,695.20 $22,503.39 -
WHITE BEAR TWP 11697 2737 $9,673.53 $6,999.73 $16,673.26
TOTALS 74731 24166 $61,803.25 $61,803.25 $123,606.50
PAGE 11
311912010
DEPARTMENT PERSONNEL TOTAL 406
PATROL DIVISION TOTAL PERSONNEL 16
CONTRACT CITIES PERSONNEL 49 1
TOTAL SWORN PERSONNEL 240
SHARE OF SALARIES NUMBER YEAR SALARY TOTAL
DIVISION COMMANDER �e�}f�f� 1 $134,$01.60 $134,801.60
COMMANDERS ✓j �:PA�� "- 1 $125,025.28 $125,025.28
SERGEANTS 4 $109,612.45 $438,449.80
TOTAL SALARIES $698,276.68
PRO RATA SHARE (%0F DIV SWORN) 42.24% $294,961.70
TOTAL SUPERVISORY SUPPORT $294,961.70
Via- m
SHARE OF SALARIES NUMBER SALARY TOTAL
ACCOUNTANT 1 $102,984.44 $102,984.44
ACCOUNT CLERK 11 1 $70,241.26 $70,241.26
PAYROLL CLERK
1 $52,444.58 $52,444.58
CLERK TYPIST Ili 1 $55,860.97 $55,860.97
SALARY INCREASE(included)
TOTAL SALARIES $28I,53i.25
PRO RATA SHARE (%TOTAL DEPT) 12.D7% $33,977.91
TOTAL CENTRAL SUPPORT 533,977.91
SHARE OF SALARIES SALARY NUMBER TOTALS
DEPUTY SHERIFF'S $91,439,14 3 $274,317.42
SALARY INCREASE -
TOTAL $274,317,42
PRO RATA SHARE (%OF DEPT SWORN) 18.>5/,
$51,434.52
TOTAL TRAINING SUPPORT $51,434.52
tiL-e .
PAGE 12
311912010
F
E
PATROL DIVISION
TELEPHONES $28,000.00
CELLULARI NEXTELI PAGERS $0.00
OUTSIDE NETWORK/DATA CONNECTIONS $30,000.00
PRINTING&STATIONARY $12,000.00
EQUIPMENT&MACHINERY REPAIR $30,000.00
EQUIPMENT RENTAL $8,500.00
LAUNDRY&SANITATION SERVICE $2,000.00
BUILDING&OFFICE SPACE $170,823,00
INVESTIGATION FEESISUPPLIES $5,000.00 -
OFFICE SUPPLIES $23,000.00
IDENTIFICATION SUPPLIES $2,500.00
FIRST AID SUPPLIES $12,000.00
SMALL TOOLS&SAFETY EQUIPMENT $14,000.00
EQUIPMENT REPAIRS-PARTS&SUPPLIES $1,000.00
TOTAL $338,823.00
_ TRACT CITIES SHARE $143,12 .S�J
`(%OF PATROL PERSONNEL)
ADMINISTRATION DIVISION
LAW ENFORCEMENT SUPPLIES $20,000.00
FIREARMS SUPPLIES $76,000.00
TOTAL $96,000.00
CONTRACT CITIES SHARE $18,000.00
TOTAL OTHER SERVICESICHARGES&SUPPLIES S161,123.51
PAGE 13
3/19/2010
a
CONTR COST
HUMAN RESOURCES
DIVERSITY PROGRAMS
COUNTY MANAGER
BOARD OF COUNTY COMMISSIONERS
BUDGET&ACCOUNTING
PROPERTY RECORDS& REVENUE
BUILDING USE CHARGE
OTHER EXPENDITURES
TOTAL FOR INDIRECT COSTS $0.00
STATE AUDITOR SERVICES $2,550.00
SEVERANCE PAY PER EMPLOYEE $600.00 $29,400.00
TOTAL ESTII9ATED OVERHEAD COSTS $573,447.64
OVERHEAD COST PER EMPLOYEE(49 EMPLOYEES) S11,703.01
3/19/2010 PAGE 14
ARDEN HILLS $49,440.98
GEM LAKE $4,299.76
LITTLE CANADA $55,786.99
NORTH OAKS $28,097.80
SHOREVIEW $92,620.96
VADNA€S HEIGHTS $50,066.50
WHITE BEAR TOWNSHIP $41,687.01
TOTAL REVENUE $322,000.00
3I1912010 PAGE 15
ESTIMATE PER SWORN OFFICER S6,347.83
46 SWORN OFFICERS PAID FOR BY CITIES $292,000.00
CITIES BREAKDOWN BASED ON PAYMENT PERCENTAGES AS FOLLOWS
NUMBER OF DEPUTIES PAID FOR BY CITIES
INVESTIGATORS BY EVENTS FORMULA
TRAFFIC DEPUTY BY PERCENTAGE OF TOTAL CONTRACT
RICE ST CORRIDOR DEPUTY
PATROL 36 SWORN OFFICERS X S6,347.83 1 DEP 134 DEPUTIES=S6,721.23/DEPUTY
ESTIMATED COST BASED ON DEP S14ERYFFS ASSIGNED TO CITIES
REBATE/DEPUTY S6,721.23
CITY PATROL DEPUTIES
ASSIGNED
ARDEN HILLS 5.4098245 $36,360.66
GEM LAKE 0.4520085 $3,038.05
LITTLE CANADA 5,4093113 $36,357.21
NORTH OAKS 3.3334175 $22,404.66
SHOREVIEW 10.0631181 $67,636.51
VADNAIS HEIGHTS 4.9032352 $32,955.76
WHITE BEAR TOWNSHIP 4.4290849 $29,768.89
TOTALS 34 $228,521.74
9
STATE AID FOR POLICE OFFICER PENSION
ESTIMATED COST TO CITIES BASED ON EVENTS INVESTIGATED
5 INVESTIGATORS $31,739.13
CITY EVENTS INDEX REBATE
ARDEN HILLS 3610 14.94% $4,741,30
GEM LAKE 310 1.28% $407.15
LITTLE CANADA 4942 20.45% $6,490.72
NORTH OAKS 1424 5.89% $1,870.25
SHOREVIEW 6570 27.19% $8,628.90
VADNAIS HEIGHTS 4573 18.92% $6,006.08
WHITE BEAR TOWNSHIP 2737 11.33% $3,594.72
TOTAL 24166 100.00% S31,739.13
Lm
STATE AID FOR POLICE OFFICER TENSION $6,347.83
ESTIMATED REBATE BASED ON TRAFFIC DEP FORMULA
SIJARE REBATE
ARDEN HILLS 15.3313% $973.20
GEM LAKE 1.2576% $79.83
LITTLE CANADA 17.7715% $1,128.11
NORTH OAKS 8.3231% $528.34
SHOREVIEW 28.5060% $1,809.51
VADNAIS HEIGHTS 16.0753% $1,020.43
WHITE BEAR TOWNSHIP 12,7351% $808.40
TOTALS 100.0000% S6,347.83
3119/2010 PAGE 16
STATE AID FOR POLICE OFFICER PENSION S6,347"83
ESTIMATED REBATE BASED ON TRAFFIC DEP FORMULA
SHARE REBATE
ARDEN HILLS 10.0000% $634.78
GEM LAKE 5.0000% $317.39
LITTLE CANADA 27.5000% $1,745.65
NORTH OAKS 0.0000% $0.00
SHOREVIEW 25.0000% $1,586,96
VADNAIS HEIGHTS 22.5000% $1,428.26 -
WHITE BEAR TOWNSHIP 10.0000% $634.78
TOTALS 100.0000% S6,347.83
Pin
„ .
STATE AID FOR POLICE OFFICER PENSION S12,695.65
ESTIMATED REBATE BASED ON POWER SHIFT DEP FORMULA
SHARE REBATE
ARDEN HILLS 8.3333% $1,057.97
GEM LAKE 0.0000% $0.00
LITTLE CANADA 33,3333% $4,231.88
NORTH OAKS 0.0000% $0.D0
SHOREVIEW 16.6667% $2,115.94
VADNAIS HEIGHTS 25.0000% $3,173.91
WHITE BEAR TOWNSHIP 16.6667% $2,115.94
TOTALS 100,0000% $12,695.65 --
STATE AID FOR POLICE OFFICER PENSION S6,347.83
ESTIMATE BASED ON POPULATION(50%)AND EVENTS(50%)
CITV POPULATION EVENTS S FOR POP. S FOR EVENTS TOTALS
ARDEN HILLS 10020 3610 $425.56 $474,13 $899.69
GEM LAKE 419 310 $17.80 $40.71 $58.51
LITTLE CANADA 9687 4942 $411.42 $649.07 $1,060.49
NORTH OAKS 3915 1424 $166,27 $167.03 $353.30
SHOREVIEW 25924 6570 $1.101.02 $862.89 $1,963.91
VADNAIS HEIGHTS 13069 4573 $555.06 $600.61 $1,155.66
WHITE BEAR TWP 11697 2737 $496.79 $359.47 $856.26
TOTALS 74731 24166 $3,173.91 $3,173.91 $6,347,83
3/19/2010 PAGE 16
ESTIMATED SALE PRICE BASED ON PREVIOUS YEARS $6,000.00
SEVEN CONTRACT CITIES
OF SQUADS 5 $30,000.00
PER DEPUTY
BASED ON#OF DEP'S 34 $882.35
ARDEN HILLS 5.4098245 $4,773.37
GEM LAKE 0.4520085 $398.83
LITTLE CANADA 5.4093113 $4,772.92
NORTH OAKS 3.3334175 $2,941.25
SHOREVIEW 10.0631181 $8,879.22
VADNAIS HGTS 4.9032352 $4,326.38
WHITE BEAR TWP 4.4290849 $3,908.02
TOTAL 34 $30,000.00
51
WORKERS COMP
PROPERTY&CASUALTY
TOTAL 0
REFUND BASED ON PATROL DEPUTIES-ONLY
REFUND
ARDEN HILLS 5.4098245 0,1591 $0.00 --
GEM LAKE D.4520085 0.0133 $0.00
LITTLE CANADA 5.4093113 0.1689 $0.00
NORTH OAKS 3.3334175 0.0907 $0.00
SHOREVIEW 10.0631181 0.3009 $0.00
VADNAIS HEIGHTG 4.9032352 0.1467 $0.00
WHITE BEAR TOW 4.429D849 0.1204 $0.00
TOTALS 34 1 $0.00
311912010 PAGE 18
NUMBER EST COST
SALARY 1 $37,894.66
SALARY INCREASE $75T89
OVERTIME PAY 8%SALARY $0.00
PERA 7.0%SALARY $2,705.68
FICA 7.65%SALARY $2,975.28
WORKMANS COMP INSURANCE $500.00
DEFERRED COMP $240.00
HEALTH, DENTAL, LIFE INSURANCEIDEP $11,100,73
UNIFORM ALLOWANCE $400.00 -
AUTOMOTIVE REPAIRS $3,000.00
AUTOMOTIVE SUPPLIES $7,500.00
AUTOMOTIVE EQUIPMENT $0.00
DATA PROCESSING EQUIPMENT(CAMERA SYSTEM) $0.00
TOTAL ESTIMATE S67,074.24
SHARE COST
NORTH OAKS 100,0000% $67,074.24
TOTALS 100.0000% S07,074.24
3/19/2010 PAGE 19
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