HomeMy WebLinkAbout7E Modification of Conditional Use Procedure�
�R�N HILLS
Request for Co�ncil Action :
E'repared By: Meagan Beekman, Planrser I ',
Co�rncii Meeting Date: August 25, 2008
Modification of Cond�tional Use Permit Procedure
Budgeted Amount: Actual Amount: Funcfing Saurce:
$0.04 $Q.Ofl
Recommendation:
Approve Sr�iths Meciical's request to madify the Conditionaf lJse Permit �rocedure to permit
t�em to construct a minar exterior modification ti�raugh the building }�ermit and
admir�istrative re�iew pracess.
_ ............
- _ . _...
5upporting �acuments
1. Appfication and Supporting Materiafs
2. Map ar�d P�otographs of the Site
�
EN H�I,LS
MEMORANDUM
DATE: August 25, 2Q08
TO: Mayar & City Council
FROM: Meagaai Beekmax, Planner I
SUB.�ECT: Pianning Case #08-U23
Smiths Medical
1265 Grey Fox Road
R_ equest
Approve Smiths Medical's request to modify the Conditional Use Permit procedure to penmit
#hem to construct a minor exterior modification through the building pertnit and administrative
review process.
Backgrouud
Smiths Medical is located at 2265 Grey Fox Road. The campus consists of tvvo, single-story,
buildings. The coznpany is in the process of relocating their top �eve� executive staff from
England to Arden Hills. In order to accoanmodate this move, they are seeking io modify the
interior of one of their existing buildings to create several executive offices. As part of their
plans, the company is proposing to create more space by filling in appro�i�nately 500 square feet
of what is currently ar� open-air entryway wiin glass. This area is currently under the existing
roof.
For this proposal, Smith Medical is requesting the City Council alter the procedure as allowed by
the Zoning Code, recognizing that ihe exterior modification is minor, having no impacts on the
Conditional Use Permit review criteria, and permit them to praceed with their plans through the
building p�rmit and administrative plan review process. The applicant has subrnitted a iand use
application, a Ietter outlining their request, proposed site plans, and elevations depicting ihe
proposed modification {Attachment A).
Staff Anal sis
IlMetro-inet.uslardenhillslPlanninglPlanning Cases420b8ti08-023 Smrth Medica11082508 - CC Report - Smith Medlcal.doc
Page 1 of 3
The property is located in the Y-FLEX zoning district. The City's Zoning Code requires all
modifications of a building's exterior in this district to go through a Conditional Use Permit
review process (Sectian 1320.12 Subd 1}. However, i� this unique case, the propased
madification would have no irnpact on traffic, parking, the buildings footprint, landscaping, or
any other criteria typically associated with ihe Conditional Use Permit review criteria. Section
1320.12 Subd 1 of the Zoning Code allows the Conditional Use Pern�it procedure to be modified
by tlae City Council in order to a11ow planning flexibility and to encourage cooperative dialague
between tha applicant and the City.
Section 1320.12, Special Requirements for the I-Flex District, states:
Subd. 1 Parocedure. The application and the administrative and review procedure
established in Section 1355.04 Subd 3, Conditional Use Pernlits, and Appendix A,
Procedural Manual shall be followed for aIl develapment that involves new building
consta-�ction, modification of a building's exterior, or modification of the site. This
provision is subject to any modifications ar additians set forth in this Section. The
prescribed procedure may be modified by the City to allow pianning flexibility and to
encourage cooperative dialogue between the appiicani arid the City.
Section 1355.Q4, Subd 3, Paragraph F af the Zoning Code outlines tl�e requirements for
Canditional Use Permits and, in part, staies:
The Council shall consider the factual findings, conclusions and �ecommendations of
the Planning Conzmission, as contained in its Yeport, and �ioth shall consider the
effect of the proposed use upon the health, safety, convenience and general welfare of
the owners and occupants of surrounding land, in particular, and the community as a
whole, in gener�al, incduding but not limited to the following factors: existing and
anticrpated traffic and parking conditions; noise, glare, odors, vibratian, ssnoke,
dust, ai� potlution, heat, liquid or salid waste, and other nuisance characteristics;
d�ainage; population density; visual and land use compatihility with uses and
structures on surrounding land; adjoining land values; par�k dedications where
applicable, and the o�derly development of the neighborhoad and the city within the
general purpose and intent of this Zoning Code and the CompYehensive Development
Pian for the City.
Due to the insignificani changes on the exisiing siructure, the proposed madifications would
have no impacts on t�e Conditional Use Permit cr�teria. The glass addition v�rould not be vi�ib�e
frozn �he right-of �way, nor any neighboring properties. There would be no i�crease in
impervious coverage, since the area being enclosed is a concrete entryway. If this z-equest is
approved, al� oiher review requirements and City and Building Code requirements would apply
to the project and appiication.
Recommendation
I1Metro-inet.uslarrdenhi11s1PlanninglYlartning Cases41008108-023 Smith 1Lfedical108250$ - CC Repart - Srnith Medicad.doc
Page 2 of 3
Staff recornmends approval of Smiths Medical's request to madify the Conditional Use Permit
review procedure and allow thern to proceed with enclosing a 500 square �oot entryway with
glass through the building permit and administrative review process. Although #his is a rarely
used provision in ihe Zoning Code, the insigni�cant nature of the proposed exterior
modificanons and the lack of impact on surrounding properties is a unique circumstance #hat
may warrant the request. If tl�is request is approved it would apply only in this very specific
czrcurristance.
O tions
1. Apprave the proposat as submitted.
2. Approve the proposal with condiiions.
3. Deny the application with reasons for denial. If ihe City deni.es the petitaoners request, ".. . it
must state in writing the reasons far the denial at the tir�e it denies the request."
4. Table for additional in#'ormation.
Deadline for Agency Actians
The City of Arden Hills received the completed application far this request on August 18, 2008.
Pu�rsuant to Minnesota S�ate �tatute, the City must act on this request by October 17, 2008 (60
days), unless the City provides the petiiioner with writien reasons far an addiiiona160 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
At�achments
A— Applicatian and Supporting Materials
B— Map and photographs of the site
IlMerro-inet.uslardenhillslPlanninglAlanning Cases12008408-023 Smith Medica11082508 - CC Report - Srnith Metlical.doc
Page 3 of 3
Attachment
Application and
Supporting
Documents
Augusi 25, 200$, City Council Meeting
� s i • �
EN HI�,LS Planning Case No. 48-
� Submittal pake
1245 West Highway 96 Application Cqmplefed Date �
Arden Hills, Minnesota 55912 Accepted by �
Te[epho►�e {$51 j 792-7800 Receipt Number �`�
Fsx {$59 � 6345137 council oecisian
www,c�.arderrhills.mn.us Council aecision D�te
2008 LAND LISE APPLICATIC)N
A licar�t Information
A , ,: icant: �G,L- ��ipG i.b.: , . �G .
Address: W��+ ?4�' _ _ _
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Telephor�e No.: ;SZ 5�{� • q., G Other:
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Fax �vo,: �' � 2 __ S' f 1 S � :., -. -
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Emaii Address: ,,;p��IG . G� 011� � tr]G L..�► . l.�a�Ni
Pro�e.rtY Information
, Pru Owner: �a f'1�1 1?!� _.+'Vl �T� 1.GArL..� .
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ress of. Pca " rf : Invo[ved: Z+ " s..�C I�E , __
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�.ega) Qascription; . _ _ . _ .
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Property Ip IVo.: , _
T.'�.:::. �Q i 1��_ .�l 'L�sP'.s-:� . � . _ .. . . . . � .. - . . . . _..
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_ �'� _ _ Property Acreage: �i5 r �SA'�I�S�
Type of Request'`
❑ Rezonin9 ($45a)
❑ Apportionrnenk of Assessments ($30) ❑ Site Plan Re�ieuv (Sign or Fence) {$254)
❑ Carnprehensive Pian Amendment ($450) ❑ Vacatian of Easement or Right-of-Way ($3p0)
❑ Condltfonal Use J�ermit orArnendmenf ($350)
❑ Final �lat ($20C3+$2g p�r lot)
❑ Master Planned Unit De�eloprnent ($600+�scrow)
❑ Finef Planned iJnit Development ($240)
❑ Planned Unit C}evelopmer+# Amendment ($350)
❑ Zoning Code Amendmeni ($450)
Land Use Requests — �lot Already Specified {$150}
Appeaf of Administrakive Decis�or+ {$75)
❑ Minor Subdivision (Ivt s�liUconsolldationj ($325+escrow)
0 Preliminary Pfat ($4Q0 f$25 per lot +�scrow)
❑ Vaviance (zonfng Code) ($325)
❑ Site Pfan Review ($400)
Revisecl: 12-12-Q7
Page I of 3
Brief Descri�tion of Requsst e � d 'fe e I i in h
Filin 8 infarm�#ion Re uirements
Tha City requests that you make a pre application meeting with the City Planner #a disc�ss the
application process, requiretnents, and deadlines. Unless waived by the City Planner or Planning
Commission, a certified se�rvey of the property is required for all appiications. Tha f'lannirtg Cornmission
andfor City Council may still requirEr a certifted survey. A c�eekGs# for other requirec! infarmation is also
available.
Com Ietellncom lete A lica#iorts
An incornplete applicat�on r�rill delay the processing of land use requesks. The application approval tirne
commences and an applicafion is considered officiafly fited when the Ciky Pianner has reoei�ed and
examined #he applicatio� and deterrninad that the ap�lica#ion Is complefe. A decision on whether the
ap�iicatian is complete or inaompleis shall be made within fifteen (15} wor3cing days following fhe
submlital of the applicatinn. When the applica6an is deemed to be "camplete" it sha![ be placed an the
agenda of the first passible Planning Commission meeting provided that af1 required public notices have
been 5ent and published_
PaVment of Fees
7he t�ndersignec� acicnowledges that shelF�e undarstands that before a land use applicatian can be
deemed compleie, all required infarmation and fees (inciuding alf deposits) must be paid ta the Cily. Ef
additianal fees are required to cover costs incurred by khe City, the City Planner has the right #o require
additional payment frorr� one or more of tha undersigned, v►fio shaEl be jofntly liable for such fees. S�af,
expenses may incfude (ixrt are not ffmited to) direct city payroll and overhead costs, iees paid to
cansultants and other professionafs, and the cost of printing, mailing, and supplies. Tha Ciiy may
withhold final actian on a land use applicatlon, withhold bui�ding permits, andlor rescind prior ac6on until
alf rrrisceflaneous feea have been pafcl. Appficants are advised that an escrow deposit i5 required at the
time of the submittal of #he land use applicatian to of{set costs associated with the proposed project.
Unused portians of an escrow are returned ta khe applicant upon successful implemerttation of an
approved plan.
Notice of Meetin Attendance
In order for the Planning Cammisslon and tha City Counci! to consider any appfica�on, the applicant or a
designa#ed representati�e must be present at khe scheduled meeting, If not, the matter may be tabled
unfil tF�a next avaiiabfe agenda.
Revissd: ]2-i2-07
Page 2 of 3
A enda Deadline and Meetin Schedule
Tha deadline for submit�ai of land use applir.ations is required according to the schedule outlined befow.
There are no exceptiona Planrting Commission meetings are typically held on tha first Wednesday ofi
each month at 6:30 PM, tiiough please contaet City HaIE to verify the meeting da#e and time. City Council
meetings are held typicaEly the last Monday of the sama monfh at 'i:00 PM. Mee#ings are held in the
Council Chamfsers at tha City of Arden Hilis, 7245 West Highway 96, Arden Nills, Minnesota 55192,
unless oiherwise stated. Applicants are advised fhat additional meetings andlor woricshops are
scheduled wf�en necessary upon approval of the P�anning Commission.
Acknowled ernent and Si nature
1 acknowledge thai � have read all af the inforrnation listed in the City of Arden Hills Land Use Application
and fully understand that � am responsibie far alf cpsts Incurred by the City related to the processing of
this appiication.
Da#e
g'•./� 7..� �
Date
Please contact the City Pianners Office aE (651 } 792-7$00
if you have any queskions regarding this appiication.
Additror�al coples of this applicatian iorm are available on the City's website:
fSl = a'! If�
l�evised: 12-12-07
Fage 3 of 3
2008 SCHEDULE (*subjecf ta changej
Properiy Qwner S'tgnature (Required)
August 12, 2D08
Mr. James Lehnhoff
City o# ArcEen Mills
1245 West Highway 96
Arden Hills, MN 55i 12
RE: Minor Building Renovation
5miths Medical
i265 Grey Fox Road
Dear James,
As discussed, the minor changes a# the Srniths Medica! campus in Arden Hills will require a review
by the City Council. Howe�er, the extremefy minor nature of the changes, with na impact on
personnel count or parking requirements, can be handled with a simple request for modi#ication of
the existing pUD. If the City Councif agrees and approves the request at the public hearing an
August 25, we can reques# a building permit shartly thereafter.
As requested, I am pro�iding this brief description of the changes as a formal request for approval.
Please find attached a check for $15Q to cover the city fees.
Scope:
As discussed, there are some changes coming at Smiths Medical. The mo�e of fhe top le�ei of
management from England to Arden Hiils has prompted the need #or more executi�e office space.
As a result, we wili be recanfiguring the Human Resources area adjacent to the main entry. To
create enough interior space we wiii Eae infiffing #he diagonal corner of the existing building. This area
is currentfy under the existing roof and creates an outdoor patio space. ihe space in ques#ion is
approxima#eEy 500 square feet.
This project has the highest priority within Smiths Medical and of caurse, a rushed schEdule.
Qescription:
7he construction will require remo�ing the exis#ing diagonal wafl of glass from uncEer the raof. A new
wall of windows will be built at the outside edge of the space on the soutf� and west sides to create a
rectangular interior space. The new windows will ma#ch the existing in firame style, and finis� as well
as glass. Once cornpleted, this part of the building should blend with the remainder of the campus.
This new area will be configured as the new executive area. WhiEe #he work adds 500 square feet to
the area of the building, there is �ery little eff�c# on the personnel count and subsequently, the
required parking. The new executive area, with its large offices, actually wili have a lower personne]
count than the previous Human Resources space. The Human Resources space will be
reconfigured and wilf be smaller, reflecting the new personnel needs in this department.
I trus# that this is the irtformation that you need. TF�ank you for your help on ihis project. If there are
any questions, please do not hesitate to call.
Si cere�,
Da�id Clark, AIA
Principal
WCL Associa#es, Inc.
CC: Brian DeCuriains — Fluid lnteriors
WCL
Associates. Inc
4931 West 35'" Street
Suite 200
St. Louis Park, Minnesota
55416
7..952,.541-9969
F..952.54i-g554
www.wcla.com
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Attachment
Map and Photographs of the Site
Augiist 25, 2008, City Council Meeting
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