HomeMy WebLinkAbout4E, Resolution 2011-020 Accepting a Met Council Enviroronmental Svcs Municipal I&I Granti
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EN H�LLS
Request for Council Action E
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Prepared By: Kristine Giga, Civil Engineer ; Council Meeting Date: Apri125, 2011
ResoIu�ion 2011-020: Accepting a Metropolitan Council EnvironmentaI Services Mnz�icipal
�nflow and Infiltration Grant and Designating fhe Public Works Director as the
Authorized Representative for the Project
Budgeted Amount: Estimated Ac#ual Amount: Funding Source:
2010- $200,100 2010- $95,407 $406,638- Sanitary Sewer
201I- $200,IQ0 2011- $335,083 �nterprise Fund
$159,213- MCES Grant
Rscommendation:
Adopt Reso�ution 20i 1-020: Accepting a Metropolitan Council Environmental Services Municipal Inflow
and Inf�ltration Grant and designating the Public Works Director as the authorized representative for the
proj ect.
511ppOrting Documents:
1. Memorandum dated Apri125, 2011 from K�istine Giga
2. Resolution 2�11-020
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EN HILLS
MEMORANDUM
DATE: Apri125, 2011
TO: Honarable Ma�or and City Councilmembers
Patrick Klaers, Czty Administrator
FROM. Kristine Giga, Civil Engineer �
SUBJECT: Metropolitan Council Environmental Services Municipal Inflow and
Infiltration Grant Agreement
Back��ound
Metro Cities (Association of Metropoliian Municipaliti�s} char�pioned the inclusion of a
$3 million grant progra� in the 2010 bonding bill for the puzpose of providing grants to
municipalities far capital improvements to public infrastruucture to reduce the amount of
inflow and ir�filtration (I/I) to the Metropolitan Council Environmental Service's (MCES)
metropolitan sanitary sewer disposa� system. This action was successful and $3 million
was approved in the bill. To be eligible for a grant, a city needed to be identified by t�e
Metropolitan Council as a contributor of e�cessive inflow and infiltration. Arden Hills is
eligible for this grant. Granfis from this appropriation are for up to 50 percent of the cost
to mitigate inflaw and infiltration in the public�y awraed municipal wastewater collection
systems. The MCES must award grants based on applications from eligible cities that
identify eligible capital costs and include a timeline for inflow and infiltration mitigation
construction, pursuant ta established guidelines.
The City applied for and received an initial allocatian of $182,090 for the 2010 Samitary
Sewer Lining project, the 2011 Sanitary Sewer Li�ing project, and a�aanhole
rehabilitation project. After the initial allocation in 7anuary, MCES allowed cities to
modify and expand their applications, since nat all of the $3 rnillian was initially
ailocated. The City then rec�uested an additional $22,357. After reviewing revised
applications, MCES notified staf� in early March that the final allacation for Arden Hills
would be $203,779, based on the cosi esiitna.ates provided with the application.
Since the bid xesulis for the 2011 Sanitary Sewer Lining Projec� carne in favorably, the
grant amount we can anticipate is approximately $159,213; the m�iznum grant that can
be received is 50% of eligible expenses. The terms of the grant da not allow us to expand
our project to zxiaximize the allocation to the City; however, staff is continuing to request
that the MCES reconsider this aspect of the grant program.
City Council Meeting
11Met�o-inet.uslardenhi]1s1PR&PW1EngineeringlCouncil Actions1201114-25-1 �Memo MCES IIGrant.doc
Page 1 of 2 �
A copy of the grant agreement has not been included in this �acket due to its length, over
50 pages. A copy is available i� tl�e Ciiy Council would like to review it. The agreement
has been reviewed by the City Attorney, who had no comments or coz�cerns with the
content.
Financial Implications
The tahle below summarizes the project costs ax�.d grant dollars to be received wiih each
project. T�e total amounts include project costs over iwo budget yEars, 2Q10 and 2011.
The budgeted arnount for sanitary sewer lining and I&I mitigation is $200,100 for each
year. The project was completed �vithin budget in 201Q; however, the proposed 2011
projects will exceed the budgeied amount by $134,983.3'7.
Project Total Project Cost MCES Grant Amount City Cost
2010 Sanitary Ser�ver
Linin $ 95,407.00 $ 23,851.75 $ 71,555.25
2011 Sanitary Sewer
Linin $ 399,444.50 $ 99,861.13 $ 299,58337
201 I Manhole
Rehabilitation $ 71,OOOAO $ 35,500.00 $ 35,500.00
Toial Amount $ 565,851.50 $ 159,212.88 $ 4Q6,638.62
Counc�l Action Requested
Adoption of Resolution 2011-020: Accepting a Metaropolitan Council Enviroz�nental
Services Municipal Inflow and Inf ltration Grant and designating the Public Works
Director as ihe authprized representative for the project.
City Council Meeting
11Met�o-inet.uslardenhillslPA&PW1EngineeringlCounciI Actions1201114-25-llMemo MCES IIGrant.doc
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EN HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2011-020
A RESOLUTION ACCEPTING METROPOLITAN COUNCIL
ENVIRONMENTAL SERVYCE� NiUNICIPAL INFILTRAT�ON/INFLOW GRANT AND
DESIGNATYNG THE PUBLICWORKS D�RECTOR AS THE AUTHORIZED
REPRESENTATIVE FOR THE PROJECT
WHEREAS, the City of Arden Hills has applied for and been awarded grant funds in the
maximzam amount af $203,779.00 �or capiial improvements to the Arden Hiils municipal waste
water collection system to reduce the amount of inflow and infiltration to the Metropo�itan
Council's sanitary sewer disposal system; and
WHEREAS, in order to receive the grant funds the City of Arden Hills is required to
provide ta the Metropoli#an Council a Resolution which authorizes the Ciry of Arden Hills to
enter into the Metropolitan Municipal Publicly Owned Tnfrastruciure Inflow/Infiltration Grant
Program Gxant Agreement-Construction Grant �or the Arden Hills 2010/2011 Inflow/Inf ltration
Improvement Project ("Agreement"}, the Certification required thereunder, and a11 other
documents referred in said Agreement;
NOW THEREFORE, BE IT RESOLVED, that the City Council of ihe City of Arden
Hills hereby ratifies and approves the Agreement, authorizes the City of Arden Hills to undertake
the I/I M�nicipal Grant Progra�m and Project referred to in the Agxeement, includ'zng the �na�cial
r�sponsibilzties af the City as shown in Article IV of the Agreement, and authorizes and
empowers its Mayor and City Adxninistrator to enter inta and execute the Agreement,
Certification and all other documents referred to in the Agreement, on behalf of t�ie City, and to
perfortn or direct the performance of all other actions necessary to cansummate ihe requirements
of the City of Arden Hills under the Agreement.
NOW, THEREFORE, SE IT FURTHER RESOLVED that the Ciiy of Arden Hilis Pnblic
Works Direcior is hereby designated as the authorized represeniative for the Praject who i�
authorized to provide certiiications required in the Agreement and s�bmit pay claiFns for
re�mbursement of the Project costs.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
25th DAY OF APRIL, 201 �.
ATTEST:
David Grant, Mayor
Patrick Klaers, City Administrator