HomeMy WebLinkAbout4H, Purchase of One Ton Truck with Dump�
�i .R�EN�HILLS
Request for Council Action
Prepared By: Terry Maurer, Public Works � Council Meeting Date: Apri125, 2011
Director
Purchase af Qne Ton Truck with Dump
Budgeted Atnount: Actual Anaount: Funding Source:
$67,000 - Purchase $67,000 - Purchase Equipment, Building
{$5,000) — Trade In ($S,OQO) Est��ate — Trade and Replacement Fund
In
Recommendatian:
Authorize the purchase af a Ford O�e Ton Chassis from Midvvay Foxd and the o�tfitting of th�
chassis with a lift box and plow ai Truck Utilities for a total nat to exceed $67,000.
Autharize the 2000 Ford One Ton ta be sent to auction once the City receives delivery of the
new vehicle.
Sup�ortin� Documents:
1. Memorandum dated 4/25/2011 fro�n Terry Maurer, Public Works Director.
�
EN HYLLS
MEMORANDUM
DATE: Apri125, 2Q11
TO: Honorable Mayor and City Councilmembers
Patrick HIaers, City Administrator
FROM: Ter�y Maurer, Public Works Director
SUBJECT: Pnrchase of One Tpn Truck with Dump
Back round
The 2011-20 i S amended Equipment Capital Improvement Plan {CIP} approved on Maxch
� 4, 2011, includes in 2011 replacing a one ton iruck with c�ump and a p1ow. The old one
ton is a 2000 Ford equipped v�th a durrip and a plow.
Minnesota Coonerative Purcha�in� Venture fCPV)
The City of Arden Hills currently maintains a free membership in #he Minneso�a
Cooperative Purchasing Venture Program. This a�lows the City to participate in State
specifica�ions and bid prices, resulting in the City of Arden Hills paying the same amount
for a single piece o� equipment as the State does for numerous pieces.
Bud�et
The 2011 CIP has a hudget for the purchase af the new one ton with a dump anc� sander
of $62,000 which includes a�ade-in value of $5,000 for the 2000 Ford. Midway F'ord
has ihe State contract for the one ton chassis. The �tate contract price for the chassis with
sales tax is $38,933.38. Truck Utilities o� St. Paul holds the State contract for outfitting
the chassis. The outf tting would include a lift box and plow. The total cosi includ.ing
sales ta�c for this work is $27,680.51. Adding the license, the total cost of ihe truck wouid
be very close to ihe budgeted CIP of $b7,000.
The 2000 Foxd that this truck replaces would be sent to auction once the City takes
delivery o� the new vehicle. In a recent conversation with the auction house we would
use they indicated ihat we are likely to recei�e more than the estimated $5,000, p�rhaps
as much as $10,000. Using the $5,000 estimate would bring ti�e net transaction very
close to the estimated tatal transaction budgeted in the CIP of $62,000.
City Council Meeting
11Metro-inet.uslardenhi11s1AdminlCouncillAgendas & Packet Information1201114-25-11 RegularlPacket Informationl4-25-T 1
one ton truck memo.doc
Page 1 of 2
Council Ac�ion Reauested
Council is requested to authorize the purchase of a Ford one ton chassis from Midway
Ford and ihe outfitting of ihe chassis with a lift bax a.nd plow at Truck Utilities for a tatal
cost nat to exceed $67,000. The Council is also requested to authorize the 2000 Ford one
ton to be sent to auction once the City receives delivery of the new vehicle.
City Councit Meeting
11Metro-inet.uslardenhiilslAdminlCouncillAgendas & Packet Information1201114-25-1 � RegularlPacket Informationl4-25-11
one ton truck memo.doc
Page 2 of 2