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HomeMy WebLinkAbout04-11-11-R EN HILLS Approved: April 25, 2011 - .CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 11,2011 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7.00 p.m. Present: Mayor David Grant, Councilmembers Fran Holmes, Brenda Holden, Ed Werner and Nicholas Tamble. Absent: None. Also present: City Administrator Patrick Klaers; City Attorney Jerry Filla; Public Works Director Terry Maurer; and Recording Secretary Tina Borg. PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 4B be pulled from the Consent Calendar and be added as Item 5A. Councilmember Holden requested Item 4E be pulled from the Consent Calendar and be added as Item 5B. Councilmember Holmes requested Item 41) be pulled from the Consent Calendar and be added as Item 5C. MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to Approve the Agenda as amended. The motion carried unanimous) 2. PUBLIC INQUIRIESIINFORMATIONAL PUBLIC Mayor Grant opened the Public Inquiries/Informational at 7:02 p.m. ARDEN HILLS CITY COUNCIL—April 11, 2011 2 2. Public Inquiries/Informational (continued) Mr. Dave Bartlett, 4503 Keithson Drive, Arden Hills, presented a letter from an attorney to the - City Council. This letter was also given to the Planning Commission at the April b, 2011 - meeting. He stated the Planning Commission had stated the City Code required that Keithson Drive be extended into the development. He stated that the code states, "where it is appropriate" roads shall be extended. He does not feel that this extension would be appropriate because his yard would not have the required side yard setback. He also stated that the design of the road along with the reduced setback for his yard are not safe because the road as it is currently designed would not have the required radius to fulfill the City's code. He stated he does not want to see Keithson Drive connected or extended into the Fox Ridge development. He would prefer not to have the development occur but if it does he would like to have a cul-de-sac constructed at the end of Keithson Drive. Mr. Ron Nelson, 4504 Keithson Drive, Arden Hills, expressed concerns about the Pulte development including the safety on the streets, privacy, and building in the wetlands. He would like to see Keithson Drive remain a dead end street. This will eliminate the expected 100 cars per day traveling through their neighborhood. If the road is extended then the required setbacks for the corner lot will not be met and this will create additional safety problems. He also does not agree with the proposed home that would be in his back yard. This will create additional privacy issues that will make it more difficult for hire to sell his property. Also there are homes that are proposed to be too close to the wetland area. This type of development is not found anywhere else in Arden Hills and should be considered substandard. The Comprehensive Plan states the City will encourage development that will maintain property values for the neighbors and this development will not do this. Mr. Jim Clark, 4528 Keithson Drive, Arden Hills, stated he has concerns about the homes being built to close to the wetlands and possible drainage and flooding issues. He does not want the residents on Keithson Drive to be held financially responsible for fixing any problems this development may cause due to the design and construction. Mr. Mark Majors, 4521 Keithson Drive, Arden Hills, stated he has talked with several residents in the surrounding neighborhoods and they have also expressed concerns about the logic in this development including the property located at Block 1, Lot 10. There is a piece of this property that goes in between two other homes. He stated that additional trees for privacy should be required and the safety on the streets should be considered. There are no other developments within the City that have homes in someone's backyard, ninety degree turns on a residential road, or streets narrowing. These items need to be further addressed before this development should be approved. Mr. Mike Giel, 4534 Keithson Drive, Arden Hills, stated when the developer did Keithson Drive there were mistakes made and the City returned the developer's bond before these issues could be resolved. He stated he does not want this to happen with the Pulte development and does not want the City to release the bond too early after the development is complete. Ms. Toni Tredal, 4521 Keithson Drive, Arden Hills, stated residents want to make sure there is good development in Arden Hills and if Keithson Drive goes through it will be unsafe. The-traffic ARDEN HILLS CITY COUNCIL—April 11, 2011 3 2. Public Inquiries/Informational (continued) studies performed by Pulte show that a dead end or cul-de-sac on Keithson Drive are feasible and she would ask that the Council consider this option - Ms. Wendy Bartlett, 4503 Keithson Drive, Arden Hills, expressed concerns about safety on the road if Keithson Drive is extended into the Pulte development. This is a quiet street and an additional 100 cars per day will make this road unsafe. Mr. Gregg Larson, 3377 North Snelling Avenue, Arden Hills, stated the Council has not _ provided proper communication in regards to the possible Vikings Stadium on the TCAAP property. There are several things that need to be discussed including the increased sales tax for residents, property taxes, and a lack of tax revenue from the ten games a year the Stadium will host. He asked how the City of Arden Hills would benefit. He requested an accounting of what Arden Hills has spent on the Stadium proposal to date. He also asked the City Council to publically comment on the possibility of the Stadium. Mayor Grant requested City Administrator Klaers to provide Mr. Larson with the requested information. Mr. Dave Cmiel, 1861 West Highway 96, Arden Hills, stated that he would like to have the City Council get involved with the US Fish and Wildlife proposal for Round. Lake. The changes they are proposing are not appropriate for this lake due to the sediment at the bottom of this lake Mayor Grant closed the Public Inquiries/Informational at 7:30 p.m. 3. APPROVAL OF MINUTES A. March 21,2011 Council Work Session and Joint PTRC Work Session Councilmember Holden stated on page 1, under Absent, "Garrelson" should be changed to "Garretson". MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to Approve the March 21 2011 City Council Work Session and Joint PTRC Work Session Minutes as amended. The motion carried unanimously 4. CONSENT CALENDAR A. Motion to approve Consent Agenda Item- Claims and Payroll. C. Motion to Authorize the purchase of a skid steer with snow blower, 72"rotary cutter, 80 gallon sprayer, and a sand and salt spreader from Tri-State Bobcat for a cost not to exceed $54,516.92 including the trade-in of our 1993 skid steer with snow blower. Also, motion to authorize the purchase of a used 68"angle broom from the City of Falcon Heights for a cost of$2,000. D. A+A++e++z.+ Abxvvaaavaa.avi PC!Rerfftkag of Streets and T-Tai ARDEN HILLS CITY COUNCIL—April 11, 2011 4 4, Consent Calendar (continued) MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 5. PULLED CONSENT ITEMS A. Authorize Purchase of Dump Truck with Plow/Wing/Sander Public Works Director Terry Maurer stated the 2011-2015 Amended Equipment Capital Improvement Plan (CIP) has, in 2011, replacing the 1998 Dump Truck with Plow/Wing/Sander. The old 1998 Dump Truck is one of two currently in the City fleet. The other is a 1997 model. The 1998 Dump Truck is being replaced first because of a significant investment that was made in the 1997 Dump Truck in 2010. Staff is recommending purchase of an International chassis from Astleford International Trucks in Minneapolis. Astleford has the State contract for this style of International trucks. International was chosen for a couple of reasons: Ramsey County has been converting their fleet to International plow trucks since Sterling left the market, also because Ramsey County's fleet is being converted to International they stock many parts. In an emergency the City can get parts from their supply hastening a repair. Outfitting the truck with a dump box, plowing and sanding equipment is recommended to be done by Towmaster Truck Equipment of Litchfield who has the State contract for this work. The 2011 CIP has a budget of $160,000, including an estimated trade-in value for the 1998 Dump Truck of$25,000, for the purchase of a Dump Truck with Plow/Wing/Sander. The total cost of the truck chassis, box, plow, and sanding equipment, including appropriate tax and license, is expected to be $154,915.59. Mayor Grant stated the City is planning on purchasing a used truck from the County as well. He asked why the City would not keep the used truck they have rather than buy a used truck from the County. Public Works Director Maurer stated a used County vehicle would be better than keeping the current used vehicle because of the types of repairs the City is starting to see in their older used equipment. Councilmember Holden asked to clarify the number of vehicles the City currently has in operation for snow removal. Public Works Director Maurer stated the City has two Dump Trucks that are capable of snow removal and laying salt at the same time. The City also equips a frontend loader with a plow but this vehicle is not able to lay salt and is less maneuverable than the Dump Trucks. The City has to have a Dump Truck go back to the areas that were done by the frontend loader in order to do any necessary cleanup or additional snow removal and to lay salt. Councilmember Holden clarified that Staff s plan for snow removal equipment this year is to purchase a new truck, trade in one of the older two trucks the City currently owns, and purchase a used vehicle from the County. ARDEN HILLS CITY COUNCIL—April 11, 2011 5 5.A. Authorize Purchase of Dump Truck with Plow/Wing/Sander (continued) Public Works Director Maurer stated this was Staff s plan for this year. Staff would like to put together a long term plan that includes trading in the second used vehicle (1997)the City currently owns for a new dump track and also trading in the used dump truck purchased from the County for a new dump truck. He would like to have the City on a schedule that plans for the replacement of a dump truck every four to five years, replacing the oldest vehicle, which would be approximately ten to twelve years old at the time it would be replaced. This is currently not part of the City's plan and he would present this to the Council at a future meeting. At this time he has not completed the long-term CIP plan. MOTION: Councilmember Holden moved and Councilmember Tamble seconded a motion to Authorize the Purchase of an International Dump Truck Chassis From Astleford International Trucks of Minneapolis and a Dump Box, Plow, and Sanding Equipment From Towmaster Truck Equipment of Litchfield for a Total Cost Not to Exceed $155,000. The motion carried unanimously (5-0). B. Authorize Purchase of Park Benches Councilmember Holden asked when Staff planned on installing these benches. She stated she - would like to have them installed sooner rather than later so that residents would be able to utilize them during the summer months. Public Works Director Maurer stated the benches would be installed once the Parks, Trails, and Recreation Committee (PTRC) makes the recommendation in regards to location and it is approved by the City Council. The benches will arrive in approximately three weeks and Staff will need additional time to assembly the benches prior to installing them. He stated he would forward a message to Parks and Recreation Manager Michelle Olson to add the bench location discussion to the next PTRC meeting agenda so this can be brought to the Council for approval. Mayor Grant asked if the benches being purchased at this time were the same design as the bench located at Elmer L. Anderson Trail connection. Public Works Director Maurer stated these benches were the same design as the benches purchased last year and he believed this was the same style located at the Elmer L. Anderson Trail connection. Councilmember Tamble asked if the benches had a space for a donation or sponsorship plaque to be placed. Public Works Director Maurer stated there was a space and the person making the donation or sponsoring the bench could decide what the plaque said, within reason. MOTION: Councilmember Holden moved and Councilmember Tamble seconded a motion to Authorize the Purchase of Eight Parkshore Contemporary Style Park Benches in the Amount of$4,821.66 From Kirby Built Quality Products. The motion carried unanimous) 5-0 . ARDEN HILLS CITY COUNCIL—April 11, 2011 6 C. Authorize Agreement for PCI Iterating of Streets and Trails Public Works Director Maurer stated in 2011 the rerating of the streets and trail, both concrete and bituminous, are due to be done. The rerating of the streets has been done on a three-year cycle. The rating has been done by Goodpointe Technology who hosts the ICON software the City uses for the Pavement Management System. The cost to rerate the approximate 15 miles of trails is $2,875 and the cost to rerate the 31 miles of streets is $235 per centerline mile or a total of $7,285. In addition, Staff has asked to have three parking lots included in the rating at a cost of $250 each. The total cost would be $10,910 and the proposal from Goodpointe Technology also includes $950 for a consulting package but since Roseville uses the same software and manages our data this service from Goodpointe Technology is not needed. He stated his goal is to have Staff members work with Goodpointe Technology this year and be trained so that Staff will be able to rate the City's streets on an ongoing basis of 10 miles per year versus 31 miles every three years. Mayor Grant clarified that PCI stands for Pavement Condition Index. This information is used to determine how the City's streets are holding up and what the conditions of the roads will most likely be in the future. The City utilizes this information when planning the Pavement Management projects. - Councilmember Holmes asked what three parking lots Staff was recommending to have ratings done on Public Works Director Maurer stated Staff determined the City Hall parking lot and the lot at Perry Park should be included. The third parking lot was added in case there was an additional lot to have rated. If the City does not determine there is a third lot, then the cost would decrease by $250. Councilmember Holden requested an article be prepared and put in the City paper regarding the alligator cracking and the process that is used so that residents understand that not all the cracks in the road are going to be filled using the same process. The smaller cracks will be filled during the seal coat process. Councilmember Holmes asked what the timing for this project would be. Public Works Director Maurer stated the street ratings would be completed by the end of May and the trail ratings may be later than that. MOTION: Councilmember Holmes moved and Councilmember Tamble seconded a motion to_. Authorize Entering_ Into the Agreement With Goodpointe Technology to Rerate the Trails Streets and Two to Three Parking lots at a Cost Not to Exceed $10,910. The motion carried unanimously ARDEN HILLS CITY COUNCIL—April 11, 2011 7 b. PUBLIC HEARINGS None. 7. NEW BUSINESS None. 8. UNFINISHED BUSINESS None. 9. COUNCIL COMMENTS & STAFF UPDATES Councilmember Tamble stated the City's Clean Up Day is scheduled for May 7 and residents can view the hazardous waste drop off information on the website for acceptable items. Councilmember Holden asked what work was remaining with the CP Rail Trail project. Public Works Director Maurer stated the majority of what was remaining included landscaping - and clean up. There were no major construction items remaining with this project. Councilmember Holden asked Staff to follow up on Mr. Cmiel's comments regarding Round Lake. City Administrator Klaers stated there will be an opportunity for public comment in the review process in approximately six months; after the feasibility study was completed. The feasibility report will be prepared to look at options and the EPA will make the final decision on what action to take, if any, with Round Lake. Councilmember Holden stated she would like to have this information sent to the Council so they have an opportunity to study it. She also stated Northwest Youth and Family Services will be holding their Leadership Luncheon in May and the Council is encouraged to attend. She also stated the Friends of the Park tree sale was still and progress and it was not too late for residents to order their trees or make donations to the City's parks. Councilmember Holmes stated there would be an opening on the Planning Commission. Commissioner Liz Modesette would be resigning. She suggested those residents interested in the position should contact City Hall. Mayor Grant stated he had received a Letter from the Department of Commerce in regards to the 2010 Census. The letter outlined the procedure for making an appeal but if the Council did not see a reason to appeal then the letter would be filed. It was the consensus of the Council to not appeal the 2010 Census determination. ARDEN HILLS CITY COUNCIL—April 11, 2011 8 9. Council Comments &Staff Updates (continued) Mayor Grant suggested the discussion regarding Round Lake be added to a City Council work session. - City Administrator Patrick Klaers referred to his April 11 memo and requested the City Council consider a revised meeting schedule for the months of April and May. He also stated the Financial Planning & Analysis Committee (FPAC) would like to invite the City Council to attend their meeting tomorrow, April 12, 2011, 6:00 p.m., to discuss the development of a policy on the use of Tax Increment Financing (TIF) and on how much of the City's tax base should be included in TIF. Councilmember Holden stated it should be City policy that all members of the Council use the City calendar so that meetings can be more easily scheduled. She asked that this item be added to the next agenda. Councilmember Werner stated May 23 is the tentative last day of session so he may not be able to attend this meeting. He clarified he did not object to the City changing the date of the May 31 meeting to May 23. Councilmember Tamble stated the meeting dates and times proposed would be acceptable. And he would support changing the May 31 meeting to May 23. Councilmember Holmes clarified the April 18 meeting would not have discussions regarding City goals. She also stated the regular City Council meeting could be held on May 31 to accommodate all the Council members. Councilmember Holden stated the Council could vote. She also stated she would be in favor of changing the date to May 23. Mayor Grant stated he would support changing the date of the May 31 regular City Council meeting to May 23. It was the consensus of the City Council to accept the proposed meeting dates and times and reschedule the May 31 Regular City Council meeting to May 23. ADJOURN MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to adiourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:10 p.m. to a work session. Patrick Klaers David Grant City Administrator Mayor