HomeMy WebLinkAbout4I, Fire Department Contract RenewalBEN HILLS
MEMORANDUM
DATE: June 27, 2011
TO: Honorable Mayor and City Councilmembers
FROM: Patrick Klaers, City Administrator
SUBJECT: Fire Protection Contract Renewal
Background/Discussion
In the process of completing all the staff work involved with the City Audit, the Director
of Finance and Administrative Services, Sue Iverson, discovered that the City had not
officially Protection Y
dally renewed our Fire Protection Services Contract with the Lake Johanna Fire
Department (LJFD). This also happened the last time the Contract was up for renewal.
The original Contract was for the 1999 -2003 time period. Per the Contract document, the
Contract can be renewed three times for five years each time. As I understand the
situation, the Contract is set up with five renewals because nobody wanted to ro -
Contract p p ose a
tract that ran for 20 years.
The City did not renew this Contract in a timely manner in late 2002 for the 2004 -2008
period. The actual renewal was approved by the City Council on June 11, 2007.
The City was to again renew the Contract in late 2007 for the 2009 -2013 p eriod; but this
action did not take place. The City should now take care of this administrative oversight
and approve the five year extension for 2009 -2013. Staff will take steps to remember to
have the Contract renewal considered in late 2012 for the 2014 -2018 period.
Recommendation
Attached is Resolution 2011 -033 that extends the Fire Protection Service Contract
between the City of Arden Hills and the LJFD for January 1, 2009 through December 31,
2013. Staff recommends approval of this resolution.
City Council Meeting
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