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Home My WebLink About4B, City Council Goals – Guiding Document 2011 Goal Worksheet-Status Report 7/8/2011 9:32 2011 Goals Estimated Length to Complete YearTime ADMINISTRATION StaffPriorityCurrent Status InitiatedFrame 1Maintain City RecordsSue 1aDevelop policies and procedures for records management including Central files20111 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going 1bReview Records Retention schedule and revise as needed on an annual basis20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Train staff on records retention 1c20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Develop policy for storing records on laserfiche 1d20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Develop a system for scanning and retention of historical documents now housed in the High Medium Low Abandoned 1ebasement20122 Yr Initiated In Progress Completed On-Going 2Establish and refine Human Resource functions within the CitySue Draft operating procedures, forms, and policies 2a20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Train all supervisors on proper procedures 2b20121 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going 2cOrganize employee files20131 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 2dReview/update personnel policy20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 2eProvide staff and Council training on: Sexual Harassment 20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Hostile Work Environment 20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Technology Use20121 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going 3Enhace employee relations and developmentSue 3aEstablish Safety Committee20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Establish Wellness Committee 3b20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 4Use current technology to further enhance efficiencies and communicationsSue 4aComplete employee intranet (SharePoint) set-up20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 4bDraft procedures on use of technology20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Provide training to staff and Council on technology useSue 5 5aTrain staff and Council on use of intranet (SharePoint)20111 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going 5bProvide on-going support and training on current and new technology on: SharePoint Messages20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Forms 20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Information 20121 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going Resources20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Departments uses20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Office 20131 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Office Applications Excel 20131 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Word 20131 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going Access 20131 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 7/8/20111\\Metro-inet.us\ardenhills\Admin\Council\Goals\2011\2011 Goal Worksheet-Status Report 2011 Goal Worksheet-Status Report 7/8/2011 9:32 2011 Goals Estimated Length to Complete YearTime ADMINISTRATION StaffPriorityCurrent Status InitiatedFrame Establish guidelines for how Council Liaisons interact with Commissions and 6CommitteesPat Medium High Initiated In Progress Abandoned Completed On-Going Low 6aPlace topic on Council work session agenda for City Council discussion and feedback20121 Yr Define the role and responsibilities of the Council Liaison for the: 6b Planning Commission 20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Communications Committee 20121 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going Parks, Trails, and Recreation Committee20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Economic Development Commission20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Financial Planning and Analysis Committee20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Karth Lake Improvement District 20121 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Draft Council Liaison Policy 6c20121 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going 6dAdopt Council Liaison Policy20121 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going Review Police Contract and increase public awareness of public safety/crime 7issuesPat Review Police Contract 7a Invite Sheriff to City Council work session to discuss the Police Contract and the Abandoned Police Budget20112 Yr Initiated In Progress Completed On-Going High Medium Low City Council to review options for increasing services20112 Yr High Low Initiated In Progress Completed On-Going Medium Abandoned City Council to review options for reducing expenses20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed City Council to discuss options for changing providers of police services 20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed City Council decides on direction to take regarding police services 20112 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going 7bIncrease public awareness of public safety/crime issues Invite Sheriff to City Council work session to discuss crime prevention and public High Medium Low Abandoned awareness programs20112 Yr Initiated In Progress Completed On-Going Promote participation in public awareness and crime prevention programs20112 Yr Initiated In Progress Abandoned On-Going High Completed Medium Low Based on input from Sheriff, City Council decides if increased funding for programs High Medium Low Abandoned is appropriate Initiated In Progress Completed 20112 Yr On-Going 8Review Fire Joint Powers AgreementPat Invite Fire Chief to City Council work session to discuss JPA and the Lake Johanna Fire Department (LJFD) capital and operating budgets Initiated In Progress Abandoned Completed 8a20141 Yr On-Going High Medium Low City Council to review options for increasing services 8b20141 Yr High Initiated Abandoned Medium Low In Progress Completed On-Going 8cCity Council to review options for reducing expenses20141 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going 8dCity Council to discuss options for changing providers of fire protection services20141 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 8eCity Council decides on direction to take regarding fire protection services20141 Yr High High Medium Medium Low Low Initiated Abandoned On-Going In Progress Completed Clarify City Council position on various communication issuesPat 9 Council to meet in work session to discuss and review: 9a High Medium Low Abandoned a policy on what content of Mayor and Council Newsletter articles is "disallowed"20131 Yr Initiated In Progress Completed On-Going High a policy on what "public information" is allowed or not allowed on the City website Medium Low Initiated In Progress Abandoned Completed 20131 Yr On-Going if the benefits of a City compliant tracking program and procedure is worth the cost High Medium Low Abandoned and the required staff time to implement20131 Yr Initiated In Progress Completed On-Going 7/8/20113\\Metro-inet.us\ardenhills\Admin\Council\Goals\2011\2011 Goal Worksheet-Status Report 2011 Goal Worksheet-Status Report 7/8/2011 9:32 2011 Goals Estimated Length to Complete YearTime ADMINISTRATION StaffPriorityCurrent Status InitiatedFrame a policy for when it is appropriate for Counci members to directly contract City staff High Medium Low Abandoned versus going through the City Administrator Initiated In Progress Completed 20131 Yr On-Going 9bStaff drafts policies per direction of the Council20131 Yr Initiated Abandoned Completed On-Going Medium Low High In Progress Council adopts policies on communication issues 9c20131 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 7/8/20114\\Metro-inet.us\ardenhills\Admin\Council\Goals\2011\2011 Goal Worksheet-Status Report 2011 Goal Worksheet-Status Report 7/8/2011 9:32 2011 Goals Estimated Length to Complete YearTime COMMUNITY DEVELOPMENT StaffPriorityCurrent Status InitiatedFrame 10Minimize complaints regarding single-family rental propertiesJill 10aMaximize participation in the 2011 rental registration program20111 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going 10bEducate the community on the rental registration program20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Work with Ramsey County on enforcement issues 10c20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Research legal constraints and opportunities for enforcement 10d20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 10eResearch rental registration and licensing programs in other cities20111 Yr High Medium On-Going Low Initiated In Progress Abandoned Completed 11Establish a detailed plan for private and public investment in the B2 DistrictJill 11aDetermine a process for selection of a consultant for a B2 Implementation Plan20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Create realistic short- and long-term development goals for the B2 District 11b20122 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Align public funding to the City's development vision and goals 11c20122 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going Maximize the efficiency and effectiveness of the City's commissions, committees, and processes related to economic and community developmentJill 12 Work with the City Council to determine the role, mission, and goals for each commission 12aand committee20122 Yr High Medium Low Initiated Completed On-Going In Progress Abandoned 12bResearch development coordination in other cities20122 Yr High Initiated Medium Low In Progress Abandoned Completed On-Going 12cCreate a process to evealuate and form policy on development issues20122 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 12dAlign available financial tools with achievement of City goals and vision20122 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 13Foster civic pride and an awareness of the City's distinct character and attributesJill 13aInstall Gateway signs20123 Yr High In Progress Completed Medium Low Initiated Abandoned On-Going 13bCreate a new, updated City website20112 Yr High Initiated Abandoned On-Going Medium Low In Progress Completed Consider enhanced electronic communications options 13c20122 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Create a commercial community identity 13d20122 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Develop relationships with the business community and establish a reputation as a 14business- and development-friendly CityJill 14aIncrease contacts with the business community20113 Yr Medium High Low Completed On-Going In Progress Abandoned Initiated Support Arden Hills businesses 14b20123 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Research economic development and business outreach efforts in other cities 14c20121 Yr High Medium Low Initiated In Progress Abandoned Completed On-Going Complete an economic conditions survey to determine whether additional programs are needed to maintain a healthy economic environment 14d20131 Yr High Medium Initiated Low In Progress Abandoned Completed On-Going 7/8/20111\\Metro-inet.us\ardenhills\Admin\Council\Goals\2011\2011 Goal Worksheet-Status Report 2011 Goal Worksheet-Status Report 7/8/2011 9:28 2011 Goals Estimated Length to Complete YearTime PUBLIC WORKS StaffPriorityCurrent Status InitiatedFrame 15Establish policies/procedures for the maintenance of city streetsTerry 15aAnnual Review of PMP (5 Year CIP)20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 15bMaintain PCI Rating System20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 15cReview/Amend/Adopt Policies Street Maintenance Policy20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Snow Removal/Ice Control Policy20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Street Sweeping Policy20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Sign Management Policy20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Assessment Policy20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 16Establish policies/procedures for maintenance of City utilitiesTerry Sanitary Sewers 16a Develop/Adopt Sewer Maintenance Policy 20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Sewer Cleaning/Televising 20113 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Lift Stations 20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Development Long-term Sewer Lining/Replacement Plan 16b Elimination of Inflow and Infiltration (I&I) 20115 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Inspection of Sump Pumps 20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Monitor Grant Opportunities 20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 16cLift Stations Rehabilitate Four Lift Stations (1,2,11,13)20114 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Standardize Operations of 14 Lift Stations20114 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 16dConsider If and When to Implement SCADA System20113 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 16eMonitor Rate Structure vs. Cost to Operate System20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 16fWater Develop/Adopt Water Maintenance Policy Flushing System20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Exercising Valves20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Lining Technology20113 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Develop and Implement Water Tower Maintenance Periodic Inspections20122 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Minor/Major Repairs20122 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Repainting 20133 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Storm Water/Storm Sewer 16g Implementation of MS4 Permit BMP MS4 Permit Renewal in 2011 20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Update Surface Water Plan (required to be approved RCWD by 6/9/12) 20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Develop Long-Term Pond Maintenance Policy Pond Inventory 20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Pond Testing and Prioritization 20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Pond Maintenance Funding20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 7/8/20111\\Metro-inet.us\ardenhills\Admin\Council\Goals\2011\2011 Goal Worksheet-Status Report 2011 Goal Worksheet-Status Report 7/8/2011 9:28 2011 Goals Estimated Length to Complete YearTime PUBLIC WORKS StaffPriorityCurrent Status InitiatedFrame gp 17Establish policies/procedures for maintenance of City parks and trailsTerry Policies 17a Implement Park Maintenance Policy 20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Develop/Adopt Trail Maintenance Policy Prioritize Trail Maintenance Activities 20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Program Trail Maintenance Activities 20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Develop/Adopt Emerald Ash Bore Policy Implement Policy 20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Monitor/Present Grant Opportunities 17b20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Establish miscellaneous policies/procedures for operation of Public Works 18DepartmentTerry 18aDevelop/Adopt Fleet Management Policy Program 10 Year Fleet Expenditures20144 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Develop/Implement Service/Repair Tracking20111 Yr High Initiated Medium Low In Progress Abandoned Completed On-Going 18bRestart Safety Committee Ergonomic Analysis of Activities20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Identify Ergonomic Risks20112 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Develop Ergonomic Program20113 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed 18cTraining/Mentoring Internal Policy Safety Training (required)20111 Yr High Medium Low Initiated Abandoned On-Going In Progress Completed Technical Training (how many, who, how often) Licenses (Sewer, Wter, Forestry, pesticide Sprayer, Playground Inspector, Etc) 20111 Yr High Initiated Low Abandoned In Progress Completed On-Going Medium 7/8/20112\\Metro-inet.us\ardenhills\Admin\Council\Goals\2011\2011 Goal Worksheet-Status Report